Qualifications: Associate's degree in Human Resources or Business Administration with three years of human resources and payroll experience or four years of equivalent experience. A working understanding of human resource principles, practices, and procedures. Must have two years of practical knowledge and experience in Pre and Post payroll reports, such as timecard exception reports, unused deductions, payroll register, statistical summary, and labor distribution reports. Good interpersonal skills, including the ability to effectively communicate with employees at all levels, both verbally and in writing. Organizational and time management skills with attention to detail. Judgment to plan, organize, and prioritize workload to meet deadlines. Knowledge of Microsoft Office, including Excel. The maturity to maintain confidentiality in all human resources and payroll matters. Ability for occasional travel and possession of a valid NYS driver's license. Bilingual (Spanish is a plus!). Experience using iSolved or SaaS platform is preferred.
Physical Requirements: This position works in a typical office setting but may be exposed to extreme temperatures in a warehouse setting. There may be extended periods of sitting, standing, and/or bending, listening, talking and or visual concentration, writing and/or computer use. This position would normally have routine opportunities to alter physical position or change eye focus; lifting should not normally exceed 30 pounds.
Position Summary: Responsible for assisting in human resource processes and all payroll processing. Addresses and resolves day-to-day employee questions. Provides administrative support to the department of PeopleCulture, including recordkeeping, file maintenance, and HRIS entry.Collecting and verifying timecards, ensuring accurate entry of time and attendance data into the payroll system is an important part of this position. Resolve complex timekeeping issues by researching problems, contacting employees for resolution, and collaborating closely with Workforce Development to ensure that all new hires, separations, and other employee changes are entered and updated into payroll prior to payroll processing. As a member of OPC, the expectation for this position is to cultivate strong relationships throughout all divisions and departments and provide excellent customer service. To contribute to an environment of positive employee relations by respecting confidentiality, establishing trust and credibility, being seen by employees as approachable and fair, and balancing business needs with employee needs.
Duties and Responsibilities:
Workforce
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On-board all Montgomery new hires with assistance from Workforce Development, ensuring all onboarding tasks are completed, including the return of required paperwork, verifying I-9 form document requirements, and ensuring the completion of all training, including sexual harassment and department-specific training.
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Assist with disciplinary issues and workplace injuries in coordination with the Workforce Development Manager or Director of PeopleCulture.
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Assisting staff by answering general questions based on Food Bank policy and procedure
Payroll BenefitsLeave
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Assist employees with routine payroll questions. Enters, maintains, and/or processes information in the payroll system; information may include employees' hourly rates, salaries, bonuses, and other
- Ensures proper processing of payroll deductions for taxes, benefits, and other Reconciles payroll to the general ledger and monthly bank statements.
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Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final
- Records and processes federal and state payroll tax Complete, accurate, and timely maintenance and auditing of master files, payroll-related transactions, payroll processing, and delivery.
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Reconciles benefit invoicesupdates spreadsheets
- Assist staff in completing benefit plan enrollments, communicating benefit information, respond to benefit questions, and assist with resolving benefit issues. Refers more serious questions and issues to the Sr. Manager of Payroll, BenefitsLeave.
- Works with the Sr. Manager of Payroll, BenefitsLeave to manage leaves of absence including preparing information and keeping the Leave of Absence Checklist current. Escalates more serious leave issues to the Director of PeopleCulture.
- Other Responsibilities
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Serves as a member of the Safety Committee.
- Stays informed about human resources and payroll regulations and changes, and seeks opportunities to participate in training throughout the year.
- Works independently and collaboratively in a team environment and with other employees and departments. Develops and maintains a deep understanding of our employees and the culture in support of the mission of the Food Bank.
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Follows all safety standards and procedures.
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Adheres to the Food Bank's Employee Code of Conduct.
- Performs other duties as assigned.
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Maintains a clean organized and safe workspace
The above statements are intended to describe the general nature and level of work performed by an employee assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees in this position.
Regional Food Bank is committed to providing a workplace free from discrimination or harassment. We expect every member of the Food Bank to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve. The Regional Food Bank complies with all federal, state, and local equal employment opportunity laws. Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.
