Top 6 Purchasing agents Jobs in Middletown, Ny

Vendor Relations, Customer Service & Project Coordinator
Princeton Upholstery Co., Inc. —Middletown, NY
- From $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- No background check
- Paid parental leave
- Health insurance
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6d
Analyst - Purchasing-Port Jervis Purchasing Salary SG&A
Kdc/one Port Jervis —Port Jervis, NY
- $63,000 - $67,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Math
Quick Apply
12d
Seniorr Coordinator, Procurement
American Water —West Point, NY
- $28.42 - $33.00 an hour
- Full-time
- Background check
- 5 years
- Mid-level
- Employee stock purchase plan
- Health insurance
5d
Analyst - Purchasing-Port Jervis Purchasing Salary SG&A
kdc/one —Port Jervis, NY
- $63,000 - $67,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Math
Quick Apply
12d

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Vendor Relations, Customer Service & Project Coordinator

Princeton Upholstery Co., Inc.
Middletown, NY

Quick Apply

Job Details

Full-time
From $25 an hour
6 days ago

Benefits

Paid parental leave
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Vision insurance
Life insurance

Qualifications

Vendor relationship building
Sales support
Microsoft Excel

Full Job Description

BRIGHT Group is seeking a highly organized, detail-oriented Vendor Relations, Customer Service & Project Coordinator to oversee the entire lifecycle of customer orders from order entry through final delivery. This role serves as the primary liaison between customers, vendors, showrooms, freight carriers, production, warehouses, and the accounting department to ensure projects are completed accurately, on time, and with exceptional customer service.

The ideal candidate is proactive, organized, and excels at managing multiple projects while maintaining strong relationships with customers and vendors.

Key Responsibilities

Customer Service & Order Management

Serve as the primary point of contact for customers, vendors, designers, and showrooms regarding orders, production timelines, shipping, and project updates.
Enter customer orders into the company system and maintain accurate order records throughout the production process.
Prepare and distribute estimates, order acknowledgments, balance due invoices, and final invoices.
Verify order specifications, pricing, and required documentation.
Communicate estimated completion dates (ECDs), shipping updates, and project status to customers.
Respond promptly to customer inquiries by phone and email while ensuring a high level of customer satisfaction.
Monitor production schedules and coordinate with internal departments to ensure deadlines are met.

Vendor Relations & Purchasing

Serve as the primary point of contact for vendors throughout the production process.
Create and issue purchase orders.
Build and maintain positive working relationships with vendors.
Request and track Estimated Completion Dates (ECDs).
Follow up regularly on open purchase orders to ensure production remains on schedule.
Coordinate repairs, replacements, warranty issues, and vendor resolutions.

Invoice & Financial Coordination

Review and process vendor invoices.
Prepare balance due invoices and customer billing.
Input freight charges into completed orders.
Coordinate with the Accounting Department to release vendor payments after customer payments have been collected.
Ensure vendors are paid promptly to avoid shipment delays.
Maintain accurate financial and order documentation.

Freight, Shipping & Logistics

Coordinate freight arrangements for completed orders.
Obtain freight quotes and prepare shipping documentation.
Schedule pickups, deliveries, and freight shipments with carriers and warehouses.
Track shipments and monitor delivery status.
Communicate shipment readiness with vendors and freight companies.
Resolve shipping delays, freight damage claims, delivery concerns, and logistics issues.

Damage Claims & Issue Resolution

Manage freight damage claims and product issues.
Coordinate repairs, replacements, and vendor resolutions.
Work closely with freight carriers and internal departments to minimize delays and ensure customer satisfaction.

Administrative Responsibilities

Manage multiple customer projects simultaneously while meeting deadlines.
Maintain detailed documentation, notes, and customer records.
Prioritize daily tasks and communications.
Assist with additional administrative duties related to purchasing, logistics, sales support, production, and order management.
Collaborate effectively with Accounting, Production, Sales, Warehousing, Vendors, Freight Carriers, and Customers.

Qualifications

Excellent written and verbal communication skills.
Exceptional organizational and time management abilities.
Strong attention to detail.
Ability to prioritize multiple projects in a fast-paced environment.
Experience with purchase orders, invoicing, freight, logistics, customer service, or order management preferred.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to work independently while collaborating with multiple departments.

Preferred Skills

Customer Service
Vendor Relations
Project Coordination
Order Management
Purchasing & Procurement
Invoice Processing
Freight & Logistics Coordination
Shipping Documentation
Claims Resolution
Problem Solving
Strong Follow-up Skills
Excellent Communication
Professionalism
Dependability
Adaptability
Deadline Management
Accountability

Success in This Role

The ideal candidate enjoys building strong relationships with customers and vendors, keeping projects organized from start to finish, and ensuring every order is completed accurately, efficiently, and on time. Success in this role requires excellent communication, attention to detail, and the ability to coordinate across multiple departments while delivering exceptional customer service.

Pay: From $25.00 per hour

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid parental leave
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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purchasing agents jobs in middletown, ny

Vendor Relations, Customer Service & Project Coordinator

Analyst - Purchasing-Port Jervis Purchasing Salary SG&A

Seniorr Coordinator, Procurement

Analyst - Purchasing-Port Jervis Purchasing Salary SG&A

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