Top 6 Business office manager Jobs in Midland, Tx

Office Administrator
West Texas Symphony —Midland, TX
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Paid time off
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Office Manager
VoltaGrid LLC —Midland, TX
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Field Office Manager - Multiple Projects
Saulsbury Industries —Odessa, TX
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- 401(k)
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Facilities Specialist
ONEOK —Midland, TX
- $46,000 - $70,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
12d

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Office Administrator
West Texas Symphony —Midland, TX
Answer and direct phone calls, emails, and office inquiries in a courteous and professional manner. Degree in office administration, accounting, or related…
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business office manager jobs near midland, tx

Office Administrator

West Texas Symphony
Midland, TX

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Job Details

Full-time

Benefits

Health insurance
Paid time off
Retirement plan

Qualifications

Office supply management
Employee onboarding
Office activity coordination
Microsoft Outlook
Accounts receivable management
Phone communication
Operations coordination
Spreadsheets
Managing budgets in an accounting role
Word embeddings
Bookkeeping for tax purposes
Office supply ordering
QuickBooks
Clerical experience
Onboarding process management
Equipment inventory management
Office phone management
Payroll record maintenance
Organizational budget management

Full Job Description

Office Administrator
West Texas Symphony

Position Summary

The Office Administrator is a highly organized, detail‑oriented professional who supports daily operations, administrative workflows, financial recordkeeping, donor and vendor communications, and internal coordination. This role is ideal for someone who excels at managing multiple priorities, maintaining accurate records, supporting leadership and staff, and ensuring the office runs smoothly and efficiently.

Key Responsibilities

Administrative & Office Operations
· Perform general administrative and clerical duties that support efficient day‑to‑day office operations.

· Prepare documents, spreadsheets, reports, correspondence, schedules, and presentations using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Maintain organized digital and paper filing systems for financial records, personnel documents, vendor information, contracts, reports, and general office documentation.

· Handle incoming and outgoing mail, packages, and deliveries, including sorting, distribution, and postage or shipping account maintenance.

· Answer and direct phone calls, emails, and office inquiries in a courteous and professional manner.

· Coordinate purchasing activities, including ordering office supplies, equipment, materials, and services; tracking inventory; obtaining quotes; and communicating with vendors.

· Monitor office supply levels, coordinate equipment maintenance, and ensure the office environment remains organized, stocked, and functional.

· Prepare printed materials and other documents for Board meetings.

· Assist the Marketing Director with marketing, print, and mail jobs as needed.

· Run the door for performances not ticketed by the venue.

· Assist with guest artist travel or lodging arrangements as needed.

· Perform additional administrative, purchasing, and operational support duties as assigned.

Financial & Bookkeeping Support

· Process payroll accurately and on schedule; maintain payroll records; assist with payroll‑related questions or issues.

· Collaborate with Finance and provide bookkeeping support, including:

o Accounts payable (processing and paying invoices)

o Accounts receivable (recording payments and tracking outstanding balances)

o Donation recording and depositing, ensuring timely and accurate entry into accounting and donor systems

o Invoice processing, payment tracking, expense reporting, reconciliations, and financial record maintenance

· Perform accurate data entry into accounting, payroll, donor, and administrative systems while maintaining confidentiality and data integrity.

· Assist with compliance requirements, audits, tax documentation, licensing, insurance records, and organization policy administration as assigned.

Human Resources & Internal Coordination

· Supports Human Resources functions in collaboration with the Executive Director, including onboarding documentation, employee file management, benefits administration, and compliance recordkeeping.

· Assist with donor service, vendor relations, and internal communications to support smooth workflow across departments.

· Prepare routine reports, spreadsheets, summaries, and administrative updates for management review.

· Maintain confidentiality of sensitive company, employee, donor, vendor, payroll, and financial information.

· Identify process improvements, streamline administrative procedures, and support overall office productivity.

Qualifications

Required

Degree in office administration, accounting, or related field; equivalent experience may be considered.
Minimum of 3 years of professional experience.
Experience processing payroll, tax forms, banking deposits.
Experience in Human Resources, employee onboarding, etc.
Must be proficient with QuickBooks, Microsoft office programs, etc.
Experience managing an office, and day-to-day tasks such as inventory and ordering supplies.
Excellent written and verbal communication skills.
Strong organizational abilities.
Ability to manage multiple deadlines and priorities simultaneously.
Ability to manage a budget.
Answering phones
Travel around Midland / Odessa, when necessary.

Key Competencies

Bookkeeping
Budget Management
Attention to Detail
Collaborate with Leadership

Reports To

Executive Director

Status

Full-Time

Mission Alignment

The Office Administrator plays a critical role in advancing the mission of the West Texas Symphony by ensuring the smooth day to day operations of the West Texas Symphony office, payroll, and financials.

Benefits:

Health insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

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business office manager jobs in midland, tx

Office Administrator

Office Manager

Field Office Manager - Multiple Projects

Facilities Specialist

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