Top 37 Administrative assistant Jobs in Milan, Il

Marketing and MLS Administrator
Ruhl & Ruhl Realtors —Quad Cities, IA
- From $16 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Receptionist
Garner Farms Senior Living —Davenport, IA
- Part-time
- 18 years or older
- Computer literacy
- Typing
- AD&D insurance
- Health insurance
Property Inspections & Project Assistant
Rent QC, LLC. —Moline, IL
- $17 - $22 an hour
- Full-time
- Clean driving record
- Ability to climb stairs
- Administrative experience
- Paid time off
- Retirement plan
Quick Apply
Branch Office Administrator
Edward Jones —Muscatine, IA
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Human Resources - Admin Assistant
Community Health Care Inc —Davenport, IA
- $19 - $23 an hour
- Office
- Data entry
- Communication skills
Quick Apply
Administrative Assistant - Clinton Iowa Office
Mississippi Bend Area Education Agency —Bettendorf, IA
- $23.99 an hour
- 8 hour shift
- Office
- Entry level
3d
ADMINISTRATIVE ASSISTANT
F.E. Moran Group of Companies —Quad Cities, IA
- Full-time
- ERP systems
- Office
- Administrative experience
- Disability insurance
- Health insurance
Production Clerk - 1st Shift
Fair Oaks Foods, LLC —Davenport, IA
- Office
- High school diploma or GED
- Communication skills
Quick Apply
Receptionist - State Farm Agent Team Member
Chad Cruse - State Farm Agent —Moline, IL
- $45,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- 401(k)
- Paid time off
Quick Apply
Office Administrator
BORNQUIST INC —East Moline, IL
- $40,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Profit sharing
- Health savings account
Quick Apply
Ophthalmic Assistant
Eye Surgeons Associates PC —Rock Island, IL
- Full-time
- Basic math
- High school diploma or GED
- Medical terminology
Quick Apply
Administrative Assistant
BALANCE AUTISM —Davenport, IA
- $17 - $20 an hour
- Part-time
- Office
- Ability to lift 50 pounds
- Children
Quick Apply
4d
Administrative Assistant
Katun —Davenport, IA
- From $20 an hour
- Part-time
- Basic math
- Mid-level
- 3 years
- 401(k)
- Paid time off
Quick Apply
9d
Administrative Assistant - Part Time
TPC Network —Silvis, IL
- $20 an hour
- Part-time
- Pass drug screening
- Office
- High school diploma or GED
- Health savings account
- Paid holidays
Senior Administrative Assistant
BITCO INSURANCE COMPANIES —Davenport, IA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
1d
Full Time Administrative Assistant - Academic Year
Augustana College —Rock Island, IL
- $15.45 an hour
- Overtime
- Computer literacy
- Office
- Ability to climb stairs
- Health savings account
- Paid holidays
Quick Apply
14d
Part Time Administrative Assistant - Academic Year
Augustana College —Rock Island, IL
- $15.45 an hour
- Part-time
- Office
- High school diploma or GED
- University
- Health savings account
- Paid holidays
Quick Apply
Student Success Program Assistant
Augustana College —Rock Island, IL
- $18.77 - $23.46 an hour
- Full-time
- Google Workspace
- Office
- University
- Health savings account
- Paid holidays
Quick Apply
Receptionist
Dial Senior Living —Davenport, IA
- Part-time
- 18 years or older
- Computer literacy
- Typing
- AD&D insurance
- Health insurance
Energy Services Program Assistant
Project NOW, Inc. —Rock Island, IL
- $16 - $19 an hour
- Bilingual
- Microsoft Word
- Microsoft Outlook
Quick Apply

I want to receive the latest job alert for administrative assistant in milan, il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near milan, il

Receptionist jobs in Davenport, IA

Administrative Assistant jobs in Davenport, IA

Administrative Assistant jobs in Rock Island, IL

Administrative Assistant jobs in Bettendorf, IA

Administrative Assistant jobs in Quad Cities, IA

Administrative Assistant jobs in Silvis, IL

Receptionist Hospital No Experience jobs in Orlando, FL

Receptionist jobs in Tacoma, WA

Medical Receptionist jobs in Reno, NV

Receptionist jobs in Dade City, FL

Spa Receptionist jobs in Boston, MA

Receptionist jobs in Laurel, MD

Receptionist jobs in Clinton, MS

Veterinary Receptionist jobs in San Antonio, TX

Live On Site Property Manager jobs in Brooklyn, NY

Property Assistant jobs in Laurens, SC

Property Assistant jobs in Fort Wayne, IN

Dental Assistant No Experience jobs in New Brunswick, NJ

Commercial Property Manager jobs in New Jersey

Property Assistant jobs in Clifton, NJ

Marketing and MLS Administrator

Ruhl & Ruhl Realtors
Quad Cities, IA

Quick Apply

Job Details

Full-time
From $16 an hour
4 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Teamwork
Writing skills
Filing
Executive administrative support
Employee relationship building
Real estate law
Newsletters (communication methods)
Delegation
Time management
Office record organization

Full Job Description

Job Summary

The Admin performs administrative tasks for the office and sales manager in our Quad City area offices.
The Admin is responsible, together with the Office Manager(s), to ensure compliance with all company risk management procedures and forms.
The Admin, together with the Office Manager(s), will act as a cheerleader for the company, and create a warm and welcoming environment for clients, and contribute towards the success of the agents.
The Admin will assist the office managers to maximize their productivity, and maximize their efficiency.
The Admin will be an extension of the Marketing Department, assisting agents with Ruhl’s tools and technologies.
Act as a floating MLS admin to help cover Quad City admins time off.
Should a Marketing and MLS Administrator role open in one of our Quad Cities office(s) (Davenport, Bettendorf, Moline), move into that role, full time.

Organizational Relationships

Reports: Manager(s) at each Sales Office and Kaitlyn Robertson, Manager of Staff Operations.
Other: Works closely with agents, employees, and management staff.

Essential Functions

Risk Management – Assist Manager(s) in ensuring compliance is met by all associates regarding forms and procedures. Ensure all forms are completed accurately and completely, per the company’s legal compliance policy. They will handle the daily review of all contracts, and will inform the manager(s) of any outstanding or escalated issues.
Company Support – Support utilization of Ruhl Mortgage, Nelson Brothers Agency, AHS Home Warranties, and encourage agents to value and utilize all company tools, services and activities. Assist Manager(s) in improving functions and/or processes related to increasing utilization of these services.
Back-up support to Sales Manager(s) - When Manager(s) is out of the office or not available, be available to assist agents by directing their inquiries to the appropriate party. Assistance can include: clarifying and communicating company policies and procedures, and acting as “eyes and ears” for the office and alerting Manager(s) and/or HR to any potential problems or concerns regarding agents/staff.
Company Tools - Keep up-to-date on marketing tools (website, database, Toolkit CMA, DotLoop etc.) and be prepared and willing to offer assistance to agents and staff. Possess the knowledge to help agents download/add/delete information for database, assist with websites, and web fliers, and other support, as needed. Encourage and assist with utilization of flow tools, such as Facts&Trends, E-Newsletters, XpressDocs,and other reports.
Office/Social Events – Serves as the point-of-contact on company fundraising events, and takes the lead themselves, or will delegate to a committee of agents/volunteers. Coordinates office lunches, parties, get-togethers, etc. Will handle RSVP’s, collection of money, ordering food, etc.
Recruiting: Assist Manager(s) with recruiting efforts
Keep recruiting top of mind when communicating with existing agents and pass along any positive interactions with agents to the manager. Support manager flow with new and experienced agent recruits
Assist with the onboarding process of new and experienced agents.
Give an office orientation when agents join the company.
Assist Manager(s) with their recruiting processes - time blocking, notes, commission worksheets etc.
Customer Service – Create the expectation of great customer service from staff to agents. Promote a positive and respectful work environment. Provides excellent customer service to agents, clients, and the public.
Sales Meetings – It is required that the office will have its own regularly scheduled sales meeting and home tour. The Admin will attend and assist when needed at these meetings. Prepares sales meeting minutes and updates PowerPoint slides with weekly numbers and other information, as requested by the manager(s).
Facilities: Maintain and monitor building issues, along with janitorial services. Works with the office Manager(s)/Manager of Staff Operations to obtain approval on any needed services and/or repairs.

Daily Tasks: On a daily/regular basis the Admin will be responsible for the following:

Submits required paperwork from agent listing/pendings to the accounting and legal compliance departments and enters data in the MLS.
Reviews agents’ paperwork for legal compliance.
Prepares Market Analysis weekly.
Orders home warranties.
Enters open house information.
Host agent office orientation/tour and assist with ensuring they have access to all Ruhl tools, and a complete database of at least 100 contacts, and offer to sit down and assist as needed.
Performs general administrative duties including typing, data entry, copying, filing, handling incoming and outgoing mail and faxes, making calls, and sending emails.
Performs general housekeeping tasks in the reception area, MLS room, conference rooms, and kitchen.
Troubleshoots for copiers, fax machines, printers, and computers. Submits work requests to IT as needed.
Drop mail at the post office, as needed.
Ensures all office supplies are stocked and completes ordering.
Additional Tasks: Backs up the receptionists or assist other offices with processing files when needed
Other Duties As Assigned

Required Knowledge, Skills, and Abilities

Knowledge of: real estate laws and forms.
Skill/Ability to: maintain confidentiality; identify and resolve problems in a timely manner; gather and analyze information; prioritize and use time efficiently and effectively; establish and maintain effective working relationships with employees, managers, agents, and the general public; maintain files accurately; multi-task; be patient and flexible and adjust to changing priorities; manage stress in a fast-paced environment; communicate effectively, both orally and in writing. Confidentiality, dependability, team-oriented mentality, and a sense of humor are imperative.
Strong working knowledge of Ruhl’s company tools. The Admin will be able to train and/or problem-solve for the agents, as needed.

Working Conditions

Climate controlled office.
Moderate noise level.
Most of the work is performed in a fast paced office with frequent interruptions and the need to deal with a diverse group of people.
Work often includes meeting deadlines under normal stress levels.
Travel is expected as this position may work from different Quad Cities office locations
Flexibility is imperative in this position.
Understanding that during the slower months, additional tasks may be added to offset the reduction in transactions.

Physical Demands

Sit, stand, walk and move about the office regularly.
Occasionally climb stairs, balance, stoop, kneel, crouch, or crawl.
Talk and hear both in person and on the telephone.
Use hands and fingers to manipulate or maneuver objects, tools, or controls and reach with hands and arms to type, write, and use the computer and telephone system.
Read reports and use the computer on a regular basis.
Occasionally lift and/or move up to 25 pounds.

Minimum Qualifications

Knowledge of real estate laws, practices, forms and procedures is preferred.
2 years of experience in an office environment, an Associate’s Degree is desirable, but not required.
Advanced computer skills; previous experience working with Google Suite, or similar products is necessary. Prior marketing experience is a plus.
Hard-working and successful in previous positions.
Strong communicator and mediator.
Well organized with excellent time management.

Pay: From $16.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in milan, il

Marketing and MLS Administrator

Receptionist

Property Inspections & Project Assistant

Branch Office Administrator

Human Resources - Admin Assistant

Administrative Assistant - Clinton Iowa Office

ADMINISTRATIVE ASSISTANT

Production Clerk - 1st Shift

Receptionist - State Farm Agent Team Member

Office Administrator

Ophthalmic Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Part Time

Senior Administrative Assistant

Full Time Administrative Assistant - Academic Year

Part Time Administrative Assistant - Academic Year

Student Success Program Assistant

Receptionist

Energy Services Program Assistant

I want to receive the latest job alert for administrative assistant in milan, il

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected