Top 72 Executive administrative assistant Jobs in Milford Ma

Executive Assistant to the Town Manager
Town of Auburn —Auburn, MA
- $68,000 - $78,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d
Executive Assistant
Dana-Farber Cancer Institute —Milford, MA
- $72,980 - $88,035 a year
- Full-time
- 5 years
- Mid-level
- Office
Executive Assistant
Barrett Distribution Centers —Franklin, MA
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Research
Quick Apply
Executive Assistant to the Chief of Police
Town of Hopkinton —Hopkinton, MA
- $33.00 - $39.60 an hour
- Online Application
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
5d
Executive Assistant
Candel Therapeutics —Needham, MA
- $136,000 - $143,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Assistant - Global R&D
Bose —Framingham, MA
- $79,100 - $108,800 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- 401(k)
Sr. Administrative Assistant
Barrett Distribution Centers —Franklin, MA
- $28 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant
Imprivata —Waltham, MA
- $103,000 - $113,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
Senior Administrative Assistant
TJX Companies —Framingham, MA
- $30.35 - $41.75 an hour
- Microsoft Outlook
- Customer service
- 5 years
- Health savings account
- Paid holidays
Executive Assistant
Cambridge Savings Bank —Waltham, MA
- $41.83 - $54.33 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- 401(k) matching
Quick Apply
Executive Assistant
NEXDINE, LLC —Mansfield, MA
- $80,000 - $100,000 a year
- Full-time
- Google Workspace
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant to the Principals (School Year)
Mendon-Upton Regional School District —Upton, MA
- $28 - $31 an hour
- Full-time
- Computer skills
- Public school
- Communication skills
1d
Senior Administrative Coordinator
Worcester Polytechnic Institute —Worcester, MA
- $71,800 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Executive Assistant - Office of the Select Board & Town Manager
The Town of Shrewsbury —Shrewsbury, MA
- $67,000 - $72,000 a year
- Research
- Office
- Bachelor's degree
Administrative Assistant III (Global Sourcing & Procurement)
TJX Companies —Marlborough, MA
- $26.35 - $36.25 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Office
- Health savings account
- Paid holidays
Executive Assistant
Town of Wellesley —Wellesley, MA
- $35.50 - $47.84 an hour
- Email
- Microsoft Excel
- Customer service
- Mid-level
- Health insurance
- Retirement plan
Quick Apply
Executive Assistant II to the Office of the Vice President for Administration and Finance
Rhode Island College —Providence, RI
- $65,000 - $75,000 a year
- Full-time
- Bilingual
- 5 years
- Office
- Wellness program
- Paid holidays
13d
Executive Operations Partner to VP, Corporate Social Responsibility (CSR)
Thermo Fisher Scientific —Waltham, MA
- $80,000 - $110,000 a year
- Online Application
- Background check
- Pass drug screening
- Office
- Commuter assistance
- Paid parental leave
Executive Assistant - Global Talent & HR
Thermo Fisher Scientific —Waltham, MA
- $44 - $52 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
2d
Administrative Coordinator, Office of the Dean
Brown University —Providence, RI
- Full-time
- Hybrid work
- Customer service
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance

I want to receive the latest job alert for executive administrative assistant in milford ma

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive administrative assistant jobs near milford ma

Executive Assistant jobs in Franklin, MA

Executive Assistant jobs in Mansfield, MA

Executive Assistant jobs in Milford, MA

Executive Assistant jobs in Needham, MA

Executive Assistant jobs in Waltham, MA

Executive Assistant jobs in Wellesley, MA

Administrative Assistant jobs in Marlborough, MA

Administrative Coordinator jobs in Providence, RI

Senior Administrative Assistant jobs in Framingham, MA

Executive Assistant jobs in Gilbert, AZ

Medical Assistant jobs in Connecticut

Executive Assistant jobs in Scottsdale, AZ

Office Assistant jobs in San Mateo, CA

Executive Assistant jobs in Roanoke, VA

Executive Assistant jobs in Columbus, OH

Executive Assistant jobs in Kansas City, MO

Executive Assistant jobs in Reno, NV

Executive Assistant jobs in Springfield, IL

Remote Account Executive jobs in New York, NY

Executive Assistant jobs in Bend, OR

Executive Assistant to the Town Manager

Town of Auburn -
Auburn, MA

Quick Apply

Job Details

Full-time
$68,000 - $78,000 a year
6 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Professional development assistance
Life insurance
Retirement plan

Qualifications

Customer communication
Executive administrative support
Employee relationship building
Bachelor's degree

Full Job Description

This position reports directly to the Town Manager. Performs highly responsible, confidential, and complex administrative and executive support functions for the Town Manager and Assistant Town Manager. Serves as the primary administrative support to the Town Manager's Office while providing professional staff support to the Board of Selectmen and the Finance Committee. The position requires considerable independent judgment, discretion, and knowledge of municipal operations, policies, and procedures. This position supervises one full time administrative clerk and two part time administrative clerks.

Essential Duties and Responsibilities

Executive Support

Provides comprehensive administrative support to the Town Manager and Assistant Town Manager.
Prepare, coordinate, and distribute major town documents including Town Meeting warrants, Annual Town Reports and Finance Committee materials.
Screens telephone calls, visitors, and correspondence, responding independently when appropriate and as needed.
Prepares, edits, and proofreads correspondence, reports, presentations, policies, and other official documents.
Assists the Town Manager and Chief Financial Officer in the preparation of the town’s capital and operating budgets for submittal to the Board of Selectmen and the Finance Committee.
Responsible for preparing the budget document packet and budget request forms, coordinating budget request forms submitted by departments, entering data, and with various aspects of the budget review process.
Prepares town meeting warrants including the drafting and assembling of town meeting articles; arranges follow-up on article action; forwards articles to appropriate departments and town counsel; arranges publication and posting of legal notices and warrants and attends town meetings.
Maintains confidential files, records, and sensitive personnel or legal information.
Coordinates meetings, prepares agendas, assembles meeting packets, records action items, and follows up on assignments.
Lead customer service efforts for the Town Manager's Office, responding to inquiries with professionalism, diplomacy and discretion.
Maintain official records and ensure compliance with state reporting requirements and public records obligations.
Establish strong, professional relationships with department heads, assistant department heads and board members.

Board of Selectmen Support

Serves as administrative support to the Board of Selectmen.
Prepares meeting agendas in coordination with the Town Manager and the Chair of the Board of Selectmen.
Compiles and distributes meeting packets and supporting materials.
Attends meetings as required; records, prepares, and publishes accurate meeting minutes in a timely manner.
Posts meetings in accordance with the Massachusetts Open Meeting Law.
Tracks Board actions and follows up on assigned items in a timely manner
Maintains official records, policies, appointments, and Board correspondence.

Finance Committee Support

Provides administrative support to the Finance Committee.
Prepares agendas, meeting materials, and budget documents.
Attends meetings as required and prepares meeting minutes in a timely manner.
Assists with scheduling budget hearings and public meetings.
Maintains Finance Committee records and correspondence.

Knowledge, Skills, and Abilities

Thorough knowledge of municipal government operations and office administration.
Knowledge of Massachusetts Open Meeting Law, Public Records Law, and municipal procedures preferred.
Excellent organizational and time management skills.
Ability to maintain confidentiality and exercise sound judgment.
Strong written and verbal communication skills.
Ability to prioritize multiple assignments while meeting deadlines.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and document management systems.
Ability to establish and maintain effective working relationships with elected officials, employees, residents, and outside agencies.
Ability to prepare accurate meeting minutes and maintain official records.

Minimum Qualifications

Bachelor's degree in Business Administration, Public Administration, or a related field.
Five (5) years of progressively responsible executive administrative experience, preferably in municipal or public sector government; or
Any equivalent combination of education and experience demonstrating the required knowledge, skills, and abilities.

Working Conditions

Work is performed primarily in an office environment with frequent interruptions and multiple competing priorities. The position requires attendance at evening meetings of the Board of Selectmen and Finance Committee, as well as occasional attendance at other municipal meetings or events. The position requires prolonged periods of sitting, computer use, and communication with the public.

Confidentiality

The Executive Assistant routinely handles confidential personnel, legal, labor relations, financial, and executive information and is expected to maintain strict confidentiality and professionalism at all times.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The Town of Auburn is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status."

Pay: $68,000.00 - $78,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Application Question(s):

Experience with MA Open Meeting Law and Public Records Request Law
Extensive experience with Microsoft Office
Must have excellent communication skills
Must be able to meet tight deadlines

Education:

Bachelor's (Required)

Experience:

Executive Assistant : 5 years (Required)
municipal: 3 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in milford ma

Executive Assistant to the Town Manager

Executive Assistant

Executive Assistant

Executive Assistant to the Chief of Police

Executive Assistant

Executive Assistant - Global R&D

Sr. Administrative Assistant

Executive Assistant

Senior Administrative Assistant

Executive Assistant

Executive Assistant

Administrative Assistant to the Principals (School Year)

Senior Administrative Coordinator

Executive Assistant - Office of the Select Board & Town Manager

Administrative Assistant III (Global Sourcing & Procurement)

Executive Assistant

Executive Assistant II to the Office of the Vice President for Administration and Finance

Executive Operations Partner to VP, Corporate Social Responsibility (CSR)

Executive Assistant - Global Talent & HR

Administrative Coordinator, Office of the Dean

I want to receive the latest job alert for executive administrative assistant in milford ma

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected