Top 32 Assistant front office manager Jobs in Milpitas, Ca

Office Assistant
Hudson Pacific Properties —San Jose, CA
- $25.96 - $30.76 an hour
- Full-time
- Microsoft Excel
- Inventory management
- Office
Assistant Store Manager
Extra Space Management, Inc —Redwood City, CA
- $21.00 - $23.50 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Wellness program
- Health savings account
Quick Apply
12d
Front Desk Agent - Quality Inn, San Jose
LOTUS MANAGEMENT INC —San Jose, CA
- Part-time
- Mid-level
- 3 years
- Hotel
Quick Apply
Assistant Front Office Manager
Millennium Hotels and Resorts —Sunnyvale, CA
- $75,000 - $80,000 a year
- Weekends as needed
- Bilingual
- Ability to walk for extended periods
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
3d
Administrative Assistant - AARS Adult SUDS
Health Right 360 —San Jose, CA
- $25.12 - $29.21 an hour
- Weekends as needed
- Background check
- CPR Certification
- Word processing
- Commuter assistance
- Paid holidays
Quick Apply
Sales Administrative Assistant/CSR
FASTSIGNS #62001 —San Jose, CA
- $24 - $26 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health insurance
Quick Apply
Assistant Property Manager- The Kelsey Ayer Station
Mercy Housing Management Group —San Jose, CA
- $31 - $33 an hour
- Administrative experience
- High school diploma or GED
- Fair chance
- 403(b) matching
- Paid parental leave
Quick Apply
GENERAL ASSISTANT
MOVE Mountain View —Mountain View, CA
- From $30 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Assistant Property Manager - The Manzanita
Mercy Housing Management Group —San Leandro, CA
- $26.51 - $30.15 an hour
- Office
- Administrative experience
- High school diploma or GED
- 403(b) matching
- Paid parental leave
Quick Apply
AARS SCC - Administrative Assistant - On-Call
Health Right 360 —San Jose, CA
- $25.12 - $29.21 an hour
- Weekends as needed
- Bilingual
- Background check
- CPR Certification
Quick Apply
Temporary Hospitality Assistant
Fenwick & West LLP —Silicon Valley, CA
- $57,000 - $77,250 a year
- Overtime
- Microsoft Outlook
- Computer literacy
- Bachelor's degree
- Health savings account
- Flexible spending account
Office Assistant
Associated Students of —San Jose, CA
- $18.45 an hour
- Part-time
- Background check
- Office
- Administrative experience
Quick Apply
Executive Assistant
Boston Consulting Group —Mountain View, CA
- $88,000 - $109,000 a year
- Full-time
- Customer service
- Urgent Care
- Research
- Profit sharing
- Paid parental leave
Front Desk Agent
Best Western Inn —Redwood City, CA
- $18.75 - $19.50 an hour
- Part-time
- Inventory management
- Hotel
- High school diploma or GED
- Paid time off
- Employee discount
Quick Apply
Workplace Experience Manager
Apptronik —Mountain View, CA
- $70,000 - $90,000 a year
- Overtime
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Transportation Solutions Student Assistant
Associated Students of —San Jose, CA
- $18.45 an hour
- Part-time
- Background check
- Google Workspace
- Public speaking
Quick Apply
3d
Front Office Manager
Four Seasons —East Palo Alto, CA
- $90,000 - $97,000 a year
- Weekends as needed
- Writing skills
- English
- 3 years
- Free parking
- Health insurance
2d
ISOC Assistant Program Manager
Surefox North America Inc —Sunnyvale, CA
- $110,176.39 - $126,271.51 a year
- Full-time
- Background check
- Military
- Pass drug screening
Quick Apply
General Manager
Planet Fitness —San Mateo, CA
- $28.85 an hour
- Weekends as needed
- Ability to walk for extended periods
- Merchandising
- Mid-level
- 401(k) matching
Quick Apply
Housekeeping Supervisor
Hersha Hospitality Management, LP —San Mateo, CA
- $25 an hour
- Weekends as needed
- Mid-level
- Hotel
- High school diploma or GED
- Wellness program
- Commuter assistance

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Office Assistant

Hudson Pacific Properties -
San Jose, CA

Apply Now

Job Details

Full-time
$25.96 - $30.76 an hour

Qualifications

Confidential information handling
Productivity software

Full Job Description

Our story is simple: we’re a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Coleman’s vision when he founded the company in 2006. He began building a seasoned team, purchased two Hollywood studio lots, and dramatically expanded our California office footprint by taking the company public in 2010.

Today, from our Los Angeles headquarters, to Silicon Valley, to San Francisco, to Seattle, to Vancouver and beyond, we own, transform, build and operate marquee office and studio properties. Fortune 500, premier growth companies and groundbreaking start-ups, with an emphasis on those in the media and tech industries, call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to be—just like our tenants and clients. We work closely with them to find and create the perfect environment, and to provide the services that enable their employees to thrive.

We build, we create value and we’re always looking towards what’s next.

Job Summary:

Responsible for the professional and efficient management of visitors, vendors, and clients, as well as telephone calls and messages, and for a variety of clerical duties that support the regional office. The Office Assistant also maintains office operations by receiving and distributing communications, maintaining office supplies and equipment, serving clients. They represent the Company to both internal staff and external clients in a manner that is consistently professional, knowledgeable, tactful, poised, and efficient.

What You'll Do:

Organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
Maintain office and kitchen tidiness.
Order and retrieve food deliveries.
Front Desk Duties
- Answer phones and transfer calls to the appropriate staff member.
- Take and distribute accurate messages.
- Greet the public and clients and direct them to conference rooms or offices.
- Coordinate messenger and courier services.
Assist with special events such as board meetings or VIP client arrivals.
Receive, sort, and distribute incoming mail.
Prepare all outgoing mail with addresses and correct postage.
Coordinate conference room schedules and appointments.
Update and maintain the internal phone list for the office.
Maintain office aesthetics and the upkeep of non-IT-related equipment.
Maintain office efficiency:
- Maintain current inventory.
- Anticipate supply needs.
- Order and manage all office supplies and office furniture.
- Process vendor invoices through Nexus payables.
Oversee and implement green and recycling initiatives.
Perform work-related errands as requested, such as going to the post office.
Coordinate with the building maintenance team for repairs and maintenance.
Provide administrative support as needed to the Portfolio Manager, VP of Portfolio Management, and Property Teams.
Perform miscellaneous duties as assigned.

What You'll Need:

Bachelor’s Degree in business or related field preferred.
1-2 years office administration or office assistant experience required.
Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Word, Excel and PowerPoint.
Extremely flexible, proactive, highly organized, and ability to shift priorities, multi-task, and handle heavy work flow processing under time-sensitive deadlines.
Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
Strong verbal/written communication skills, with the ability to interact well with all levels of corporation.
Polished professional demeanor with strong presentation and interpersonal skills.
Ability to maintain confidentiality and follow through to complete tasks.

Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, gender identity or expression, national origin, age, disability, medical condition, marital status, sexual orientation, genetic information, protected veteran status, or any other basis protected by applicable law, including federal, state, and local fair chance laws.

Employment is contingent upon completion of applicable screenings in accordance with local laws.

The company uses E-Verify to confirm the identity and employment eligibility of all new hires.

If you require a reasonable accommodation during the application or hiring process, please notify us at [email protected] so we can support you throughout the recruitment experience.

Apply Now

Refine Your Search

assistant front office manager jobs in milpitas, ca

Office Assistant

Assistant Store Manager

Front Desk Agent - Quality Inn, San Jose

Assistant Front Office Manager

Administrative Assistant - AARS Adult SUDS

Sales Administrative Assistant/CSR

Assistant Property Manager- The Kelsey Ayer Station

GENERAL ASSISTANT

Assistant Property Manager - The Manzanita

AARS SCC - Administrative Assistant - On-Call

Temporary Hospitality Assistant

Office Assistant

Executive Assistant

Front Desk Agent

Workplace Experience Manager

Transportation Solutions Student Assistant

Front Office Manager

ISOC Assistant Program Manager

General Manager

Housekeeping Supervisor

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