Top 122 Office coordinator Jobs in Milpitas, Ca

Office & Membership Operations Coordinator
San Jose Chamber of Commerce —San Jose, CA
- $70,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Health insurance
Quick Apply
10d
Front Desk & Office Coordinator
Triumph —Mountain View, CA
- $29 - $36 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Health insurance
- 401(k)
3d
Front Desk Care Coordinator
R3 Athletic and Physical Therapy —Milpitas, CA
- $20 - $30 an hour
- Part-time
- No experience needed
- Administrative experience
- Clinic
- Professional development assistance
Quick Apply
Receptionist and Workplace Services Coordinator
Silicon Valley Community Foundation —Mountain View, CA
- $82,000 - $84,000 a year
- Overtime
- Office
- Administrative experience
- High school diploma or GED
- 403(b) matching
- Paid holidays
10d
Administrative Support Coordinator (2 Positions)
San Jose State University —San Jose, CA
- $4,295 - $4,558 a month
- Multiple hires
- Mid-level
- Office
- University
Office Coordinator
Muon Space —Mountain View, CA
- $40 - $43 an hour
- Weekends as needed
- Google Workspace
- Computer literacy
- Mid-level
- Paid parental leave
- Paid holidays
Clinical Administrative Coordinator
Satellite Healthcare, Inc —Milpitas, CA
- $24.10 - $28.92 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Opportunities for advancement
Clinical Administrative Coordinator
Satellite Holdings, LLC —Milpitas, CA
- $25.00 - $30.17 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Opportunities for advancement
16h
Rooms Coordinator ($28.00)
Hyatt Regency Santa Clara —Santa Clara, CA
- $28 an hour
- Full-time
- Computer literacy
- Hotel
- Organizational skills
5d
Workplace Coordinator
Gatik AI —Santa Clara, CA
- $25 - $40 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
5d
Business Office Administrative Coordinator (Bookkeeping & Records Focus)
Alamo Health Management —San Ramon, CA
- $23 - $28 an hour
- Full-time
- Microsoft Excel
- Current TB test
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
6d
UNIQLO Human Resources Coordinator
UNIQLO —Milpitas, CA
- $26.50 an hour
- Weekends as needed
- Oracle
- Mid-level
- Administrative experience
- Store discount
- Commuter assistance
Front Desk/Hygiene Coordinator
Confidential —Redwood City, CA
- $28 - $32 an hour
- Full-time
- Dental office
- 5 years
- In-person
- Health insurance
- 401(k)
Quick Apply
7d
Human Resources Coordinator
UNIQLO —Santa Clara, CA
- $26.50 an hour
- Weekends as needed
- Mid-level
- Administrative experience
- Computer skills
- Free parking
- Store discount
Solar Permitting and Applications Coordinator
Solar Technologies —San Ramon, CA
- $55,000 - $70,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Tax Office Coordinator- temp to hire!
Ledgent Finance & Accounting —Cupertino, CA
- $24 - $28 an hour
- Full-time
- Office
- Data entry
- Fair chance
Quick Apply
7d
Dental Treatment Coordinator & Front Desk Receptionist
Cedarwood Pleasanton Dentistry —Pleasanton, CA
- $30 - $40 an hour
- Full-time
- Dental office
- 5 years
- In-person
- Continuing education credits
- Dental insurance
Quick Apply
Office & Facilities Coordinator
Manpower —Redwood City, CA
- $23 - $25 an hour
- Full-time
- English
- Office
- Driver's License
- Disability insurance
- Health insurance
Quick Apply
13h
Front Office Coordinator
BNBuilders —San Mateo, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Construction site
- Office
- Paid parental leave
- Health savings account

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Office & Membership Operations Coordinator

San Jose Chamber of Commerce -
San Jose, CA

Quick Apply

Job Details

Full-time
$70,000 - $85,000 a year
10 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Teamwork
Administrative experience
Client database systems
Attention to detail
QuickBooks
Organizational skills
Productivity software

Full Job Description

Office & Membership Operations Coordinator

San Jose Silicon Valley Chamber of Commerce

San Jose, CA | Full-Time | In-Person

Reports to: Chief of Staff

About the San Jose Silicon Valley Chamber of Commerce

The San Jose Silicon Valley Chamber of Commerce is the voice of business in the greater San Jose region, representing a diverse membership of businesses across industries, sizes, and stages of growth. As one of the region’s leading business organizations, the Chamber is committed to advancing economic opportunity, fostering inclusive growth, and creating meaningful connections that strengthen our business community.

We are entering an exciting period of growth, supported by an engaged Board of Directors and a passionate staff team. Together, we are building a more innovative, connected, and impactful Chamber; one that delivers real value to its members and serves as a trusted partner for business success in San Jose.

Position Summary

The Office & Membership Operations Coordinator serves as the operational backbone of the Chamber, ensuring a welcoming, professional, and efficient office environment, maintaining the integrity of member data and supporting the organization’s financial and event operations.

This role is ideal for a highly organized professional who enjoys creating order, delivering exceptional customer service, and supporting a mission-driven team. The successful candidate will be equally comfortable greeting our members to our Board of Directors, maintaining financial records, preparing event materials, troubleshooting office equipment, and ensuring member information is accurate and up to date.

Key Areas of Responsibility

Office Administration & Operations

● Open and close the Chamber office each business day (office hours are 9-5pm).

● Serve as the primary receptionist and first point of contact for visitors, members, board members, elected officials, and community partners.

● Maintain a professional, welcoming, and organized office environment.

● Set up and break down conference rooms and meeting spaces for board meetings, committee meetings, member meetings, events, etc.

● Organize office logistics and vendor relationships.

● Monitor and replenish office supplies and refreshments.

● Ensure office equipment is functioning properly, including printers, copiers, phones, conference technology, and postage systems.

● Coordinate maintenance requests and vendor service calls as needed.

● Support staff with general administrative and operational needs.

Membership Database & CRM Administration

● Serve as the Chamber’s primary CRM administrator and data steward.

● Maintain accurate member records in GrowthZone, including company information, contacts, memberships, sponsorships, and engagement history.

● Implement and monitor CRM hygiene standards to ensure data quality and consistency.

● Respond to staff inquiries regarding member records, histories, and engagement information.

● Assist with membership processing, renewals, invoicing, and record updates.

Bookkeeping & Financial Administration

● Serve as the Chamber’s financial administrative support.

● Monitor accounts payable in bill.com, ensure vendors are being paid in a timely manner and coordinate on Accounts Payable with outsourced accounting firm on a regular basis.

● Process, track, and reconcile Accounts Receivable payments received via ACH and check in GrowthZone; prepare and submit weekly bank deposits.

● Coordinate with outsourced accounting firm and Membership staff to follow-up with members on outstanding invoices.

● Follow-up with members to update credit card and billing information in Growth Zone.

● Prepare and track payments, deposits, and membership renewals in Growth Zone.

Partner with the outsourced accounting firm to develop and manage accounting policies, procedures, and SOPs, and implement process improvements as needed.

● Assist with financial recordkeeping and managing documentation in SharePoint.

● Work with banking contacts as needed to open and/or close accounts and troubleshoot access issues, etc.

Events & Program Support

● Provide operational support for Chamber events, programs, and meetings.

● Produce name tags, registration materials, attendee lists, signage, and event packets.

● Coordinate event supplies and logistics.

● Support in-office event registration and check-in processes. May be asked to support off-site signature events.

● Assist staff with program and event preparation and post-event follow-up.

Member & Stakeholder Service

● Deliver exceptional customer service to members, sponsors, Board Members, community partners, civic leaders and the public.

● Respond to inquiries and route requests appropriately.

● Help ensure a positive and professional experience for all Chamber stakeholders.

Qualifications & Skills

Required

● 3+ years of experience in office administration, operations, bookkeeping, membership services, customer service, or a related role.

● Strong organizational skills with exceptional attention to detail.

● Ability to manage multiple priorities and deadlines simultaneously.

● Professional communication and interpersonal skills.

● Proficiency with Microsoft Office Suite and cloud-based software platforms.

● Experience maintaining databases or CRM systems.

● Basic bookkeeping or financial administration experience.

Preferred

● Experience with GrowthZone, QuickBooks Online, or similar systems.

● Experience supporting nonprofit, association, Chambers of Commerce, or membership organizations.

● Experience working with boards, executives, or community leaders.

Team & Work Environment

· Apply a growth mindset in daily work, identifying opportunities to strengthen capabilities, collaborate with colleagues, and advance the Chamber’s mission.

· Participate as a collaborative member of the Chamber team, supporting shared coverage and office responsibilities.

· Availability for early morning, evening, or weekend events.

· Work is primarily performed on-site at the Chamber office.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in milpitas, ca

Office & Membership Operations Coordinator

Front Desk & Office Coordinator

Front Desk Care Coordinator

Receptionist and Workplace Services Coordinator

Administrative Support Coordinator (2 Positions)

Office Coordinator

Clinical Administrative Coordinator

Clinical Administrative Coordinator

Rooms Coordinator ($28.00)

Workplace Coordinator

Business Office Administrative Coordinator (Bookkeeping & Records Focus)

UNIQLO Human Resources Coordinator

Front Desk/Hygiene Coordinator

Human Resources Coordinator

Solar Permitting and Applications Coordinator

Administrative Coordinator

Tax Office Coordinator- temp to hire!

Dental Treatment Coordinator & Front Desk Receptionist

Office & Facilities Coordinator

Front Office Coordinator

I want to receive the latest job alert for office coordinator in milpitas, ca

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