Top 125 Office coordinator Jobs in Milpitas Ca

Office Coordinator
Ultimate Staffing Services —Milpitas, CA
- $27 - $32 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- COVID-19 protective measures
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Administrative Assistant / Front Desk Coordinator
Kitchen Makers Inc —San Jose, CA
- $4,500 - $6,000 a month
- Full-time
- Office
- Administrative experience
- Construction experience
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Front Desk & Office Coordinator
Triumph —Mountain View, CA
- $29 - $36 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Health insurance
- 401(k)
Clinical Administrative Coordinator
Satellite Healthcare, Inc —Milpitas, CA
- $24.10 - $28.92 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Opportunities for advancement
Office & Facilities Coordinator
Salas O'Brien, Inc. —San Jose, CA
- $24 - $34 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
HR Operations Coordinator
Corsair —Milpitas, CA
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Oracle
- Mid-level
- Paid parental leave
- Employee stock purchase plan
Program Coordinator / Office Administrators
Excel Test Prep —Fremont, CA
- Email
- Customer service
- Office
- Communication skills
Front Office Coordinator
Los Gatos Comprehensive Women's Care —Los Gatos, CA
- $25 - $30 an hour
- Part-time
- Medical office experience
- Organizational skills
- In-person
- On-the-job training
- Employee discount
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Finance & Administrative Coordinator
SOCAT INC. —San Jose, CA
- $32 - $35 an hour
- Contract
- Google Workspace
- Mid-level
- Office
Quick Apply
12d
Admin & HR Coordinator
Seclore —Santa Clara, CA
- Google Workspace
- Microsoft Outlook
- Mid-level
Front Office Coordinator
BNBuilders —San Mateo, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Construction site
- Office
- Paid parental leave
- Health savings account
Client Support Specialist - Front Desk Coordinator
Strategy Law, LLP —San Jose, CA
- $26 - $30 an hour
- Full-time
- Mid-level
- Microsoft Office
- High school diploma or GED
- Profit sharing
- Paid holidays
Administrative Coordinator
Stanford University —Stanford, CA
- $40 - $45 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
6d
Treatment Coordinator Dental Office — Full-Time | Saturdays Required | DENTAL EXPERIENCE REQUIRED
Private Dental office —Fremont, CA
- $26 - $31 an hour
- Full-time
- Dental office
- Mid-level
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Sales Operations Coordinator
Unica Party Rentals —San Carlos, CA
- $23 - $28 an hour
- Full-time
- Google Workspace
- Research
- Mid-level
- Paid holidays
- Health insurance
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Physical Therapy and Rehab Office Receptionist - Front Desk - Patient Care Coordinator - Los Gatos
iMotion Physical Therapy —Los Gatos, CA
- $18 - $22 an hour
- Online Application
- Bilingual
- Microsoft Word
- Private practice
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator
The Joint Chiropractic —San Jose, CA
- $18 - $19 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
- Paid holidays
- Paid time off
Quick Apply
Coordinator, Regional Office
DAVITA —Pleasanton, CA
- $26.00 - $31.50 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- OSHA
- Health insurance
- Dental insurance
9d
Coordinator, HR
Ross Stores —Dublin, CA
- $23.61 - $37.55 an hour
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
Administrative Coordinator
ACCO Engineered Systems —Pleasanton, CA
- $24.74 - $32.64 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED

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Office Coordinator

Ultimate Staffing Services -
Milpitas, CA

Quick Apply

Job Details

Full-time
$27 - $32 an hour

Qualifications

Vendor relationship building
Copy machines
Administrative experience
Productivity software

Full Job Description

Ultimate Staffing is seeking an Office Coordinator to join a client in Milpitas. This is a temp to hire position. The role is 100% onsite. This position will eventually transition to the Pleasanton area in 2027.

Responsibilities:

Reception & Office Experience

Serve as the first point of contact, providing a warm, inclusive, and professional welcome to employees, clients, trade partners, and guests; direct visitors to the appropriate person or department.
Manage front desk operations, including answering and routing calls, handling inquiries, and ensuring smooth day-to-day office flow.
Receive, sort, and distribute daily mail and deliveries.
Maintain office security by adhering to safety procedures and managing access via the reception desk.
Support frequent meetings and events, including coordinating catering (often large orders), setting up and breaking down rooms, tracking attendance, and assisting with event logistics.
Create a hospitality-driven environment by keeping reception areas, kitchens, conference rooms, and shared spaces clean, well-stocked, and organized.
Coordinate meeting logistics such as room setup/cleanup, catering orders and pickups, and guest accommodations.
Manage relationships with multiple office vendors to ensure a polished, well-functioning workplace; maintain copiers and ensure copy areas remain stocked and operational.
Assist with unloading and organizing large supply or stock deliveries.
Support internal culture-building activities and events through logistical and operational support.
Manage office supply inventory and vendor relationships to ensure timely, cost-effective procurement.
Perform additional duties as needed to support the office and team.

Facilities Management

Build and maintain strong vendor partnerships to establish preventative maintenance plans that ensure the safety, security, functionality, and appearance of all facilities.
Evaluate existing property and facilities procedures, recommend improvements, and support the implementation and ongoing assessment of new protocols.
Collaborate cross-functionally across the company to plan and execute work projects, including situations where work may be self-performed; communicate proactively to staff regarding potential disruptions or outages.
Manage and negotiate the procurement of equipment, goods, and services to support a well-maintained, efficient, and enjoyable work environment.
Oversee the distribution and storage of company materials and supplies.
Create and administer budgets for supplies, equipment, and contract services; identify opportunities for cost savings and operational efficiencies.
Coordinate with inspectors and regulatory bodies to ensure compliance with environmental, health, safety, and security standards.

Requirements:

1-3 years of experience in office coordination, facilities support, or administrative operations.
Comfortable with basic technology including Microsoft Office Suite and conference room tools; eager to learn new systems.
Exceptional written and verbal communication skills, with strong interpersonal judgment and professionalism under pressure.
Highly organized with the ability to prioritize, multitask, and maintain attention to detail in a fast-paced environment.
Curious and motivated to learn about the industry.
Positive attitude, enthusiasm, and strong work ethic.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Quick Apply

Refine Your Search

office coordinator jobs in milpitas ca

Office Coordinator

Administrative Assistant / Front Desk Coordinator

Front Desk & Office Coordinator

Clinical Administrative Coordinator

Office & Facilities Coordinator

HR Operations Coordinator

Program Coordinator / Office Administrators

Front Office Coordinator

Finance & Administrative Coordinator

Admin & HR Coordinator

Front Office Coordinator

Client Support Specialist - Front Desk Coordinator

Administrative Coordinator

Treatment Coordinator Dental Office — Full-Time | Saturdays Required | DENTAL EXPERIENCE REQUIRED

Sales Operations Coordinator

Physical Therapy and Rehab Office Receptionist - Front Desk - Patient Care Coordinator - Los Gatos

Front Desk Coordinator

Coordinator, Regional Office

Coordinator, HR

Administrative Coordinator

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