Job Summary
Help Build a Growing Excavation Company From the Ground Up
Buckhorn Ridge llc
Bloomsburg, PA
Part-Time (10-12 hours/week to start)
$15.50-$22/hour
Independent Contractor (1099) initially, with the opportunity to transition into a permanent full-time role
Buckhorn Ridge llc is a growing excavation contractor serving Northeast, Pennsylvania, New Jersey, and Maryland. We're looking for an exceptionally organized, proactive Operations & Office Coordinator who enjoys taking ownership, solving problems, and keeping a business running smoothly behind the scenes.
This is not a position where you'll be handed a checklist every day. We're looking for someone who naturally sees what needs to be done and gets it done.
If you're the type of person who loves creating order, learning new things, improving systems, and supporting a growing business, we'd love to meet you.
What You'll Be Doing
Your responsibilities will continue to grow as the company grows, but initially they'll include:
- Answering phones and communicating with customers
- Conducting preliminary phone interviews with job applicants
- Managing paperwork and keeping company records organized
- Coordinating permits and municipal paperwork
- Contacting 811 to schedule utility locates before excavation begins
- Assisting with job costing and project tracking
- Following up with customers and subcontractors
- Cold calling contractors, builders, municipalities, and other companies to help generate additional work
- Helping improve office systems and organization
- Supporting the owner with day-to-day administrative tasks
- Taking on additional responsibilities as your role grows
Who We're Looking For
This position is ideal for someone who:
- Is extremely organized and detail-oriented
- Is a true self-starter who doesn't wait to be told what to do
- Learns quickly and enjoys figuring things out independently
- Is dependable and follows through on commitments
- Communicates professionally over the phone and by email
- Is comfortable juggling multiple priorities
- Is confident using Microsoft Office (Excel, Word, Outlook)
- Wants to grow with a company rather than simply fill a job
- Microsoft Office certification
Preferred Qualifications
While not required, we'd love to see:
- Experience in a general administrative or office role
- Degree or coursework in Business Administration
- Experience working with contractors, construction companies, or trades
- Bookkeeping or job costing experience
- CRM or project management software experience
What You'll Receive
- Flexible part-time schedule to start (approximately 3-12 hours per week)
- Opportunity to grow into a full-time position
- Direct mentorship from the company owner
- The chance to help build office systems from the ground up
- Increasing responsibility as the business continues to grow
- A role where your ideas and initiative will genuinely make a difference
Compensation
- $15.50-$22 per hour, depending on experience, willing to learn, and grow with the company
- Independent contractor (1099) position initially
- Opportunity to transition into a full-time employee role as the company grows
To Apply
Please submit your resume along with a short paragraph answering these three questions:
- Why do you believe you're an exceptional organizer?
- Tell us about a time you solved a problem without being asked.
- What's one office process you've improved in a previous role?
We're looking for someone who wants to become an important part of a growing business, not just someone looking for another administrative job.We are seeking a dynamic and highly organized Operations & Office Coordinator to lead our office operations with energy and precision. In this pivotal role, you will oversee daily administrative functions, manage schedules, coordinate events, supervise staff, and ensure smooth communication across departments. Your proactive approach will help foster a productive environment, streamline processes, and support the overall efficiency of our organization. This position offers an exciting opportunity to utilize your organizational prowess, leadership skills, and technical expertise to make a meaningful impact every day.
Duties
- Manage and coordinate office activities, including scheduling meetings, appointments, and events to optimize team productivity.
- Supervise administrative staff, providing training, guidance, and support to ensure high performance and professional development.
- Oversee vendor relationships, negotiate contracts, and manage procurement processes using tools like QuickBooks and other financial software.
- Handle human resources functions such as onboarding new employees, maintaining confidential personnel records, and supporting payroll processing.
- Maintain accurate bookkeeping records through diligent bookkeeping practices and accounting software to ensure financial accuracy.
- Organize and manage office supplies inventory, filing systems, and multi-line phone systems to keep operations running seamlessly.
- Facilitate effective communication with clients and internal teams via email, phone etiquette, and client communication protocols while managing calendars with precision.
- Plan and coordinate company events or meetings with attention to detail in event planning and logistics management.
- Ensure compliance with confidentiality standards when handling sensitive information related to finance or personnel matters.
- Support office management tasks including maintaining filing systems, managing office equipment, and ensuring a professional work environment.
Experience
- Proven experience in office administration or management roles with a strong background in clerical tasks and customer service.
- Supervising experience demonstrating team management skills and the ability to train staff effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with advanced spreadsheet skills for budgeting and reporting purposes.
- Familiarity with accounting software such as QuickBooks or similar financial tools; experience with bookkeeping and basic accounting is essential.
- Experience using financial software for payroll processing and vendor management is highly desirable.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Excellent communication skills—both verbal and written—with an emphasis on phone etiquette and client interaction.
- Technical proficiency in managing multi-line phone systems, calendar management tools, and office management software.
- Demonstrated ability to handle confidential information responsibly while maintaining professionalism at all times.
Join us as an Operations & Office Coordinator if you thrive in energetic environments where your organizational talents can shine ! Bring your expertise in office management, team supervision, event planning, and financial software to help us create a well-run workplace that empowers everyone to succeed!
Pay: $15.50 - $22.00 per hour
Benefits:
Experience:
- Administrative: 2 years (Preferred)
Ability to Commute:
- Danville, PA 17821 (Required)
Work Location: In person
