Milwaukee School of Engineering (MSOE) invites applications for a part-time
Library Assistant to join our Library team. Under the supervision of the Director of the Library, the Library Assistant is part of a team that provides high quality, customer-responsive service in the MSOE library. All library personnel are part of the University’s cross-functional Academic Success Team.
The primary responsibilities of this position are opening and/or closing, and supervision of the physical library in evenings and on weekends during the academic year. Additional duties include clerical tasks, circulation duties, data entry for library collections and research associated with the processing of donations and with weeding, book shipments, tasks associated with the library’s digitization projects, providing assistance to librarians in the maintenance of collections as well as the library’s website, and providing customer service and assistance, as well as special projects. Depending on education and experience, this position can also serve in the MSOE University Archives.
Schedule
Academic Year (mid-August through mid-May) – Onsite 20 hours per week, which includes evenings and weekends (Saturdays, Sundays, and evenings on Mondays, Tuesdays, Wednesdays, and Thursdays) shared with other Library staff. Ideally 1-2 hours per week during weekday 1st shift hours to accommodate team collaboration and projects. Work shifts may be temporarily adjusted (either short- or long-term) to meet library or MSOE operational needs. Flexibility for potential coverage is ideal.
Break Weeks (winter break and spring break) – 20 hours per week, Monday through Friday, within the hours of 8:00 a.m. to 4:30 p.m. Exact schedule for each position to be approved by the Director of the Library.
Our library schedule can be found
here.
Essential Job Functions
Evening and Weekend Supervision of the MSOE Library During the Academic Year - Must be available for weekend and late evening work.-
Oversee implementation of library policies and procedures. Conduct supervision rounds of the library.
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Provide basic assistance to MSOE students, faculty, staff and other members of the MSOE Community in use of the library, including locating library materials, operating library equipment, and other tasks.
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Supervise and provide support for student-workers on duty.
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Perform all required opening and/or closing procedures on evening and weekend shifts, including the printing and posting of room schedules for the next day of operation.
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Perform routine maintenance, upkeep, and troubleshooting on library equipment, including scanner/copier/printers, laptops, staplers, and other equipment.
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Cover the front Circulation Desk as needed and perform full range of Circulation duties.
Library Circulation-
Perform customer service duties associated with the library’s Circulation function. The Circulation function provides checkout and check-in services for library customers, in addition to other activities.
Library Collections-
Check in and process print serials.
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Various collection management tasks (e.g., locating misplaced library materials, collections quality control activities).
Other Responsibilities and Duties-
Donations
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Weeding
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Library Website Content Development
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University Archives
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Library E-Mail Account
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LibCal Study Room Reservations
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Other Duties as Assigned
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Qualifications-
Bachelor's Degree preferred
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Candidates with academic library work experience, archives experience OR a completed or in-progress graduate library degree are preferred.
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Excellent interpersonal skills crucial to providing services to the public and working with others, including (but not limited to) flexibility, enthusiasm, confidentiality, attention to detail, team player approach, and open-mindedness.
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Documented record of dependability.
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Ability to work evenings and weekends required.
Skills and Abilities-
Ability to manage detail, recognize and set priorities, meet deadlines, work quickly and accurately, follow instructions, and maintain confidentiality.
- Planning and organizational skills.
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Ability to work well independently.
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Ability to effectively use initiative, problem-solving skills, critical thinking skills, and sound judgment, and to engage in effective decision-making.
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Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before others. Ability to effectively communicate in both written and oral form.
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Ability to use numbers to solve problems involving concrete variables in standardized situations.
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Ability to apply commonsense understanding to carry out written or oral instructions.
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Ability to learn technical skills.
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Ability to use computer systems and associated library software to input and to retrieve data.
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Ability to interact in a professional, respectful, constructive, and positive manner with students, staff, faculty, and colleagues.
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Ability to read and to fluently use English. Ability to apply basic mathematical skills to understand and to use numbers, and to perform basic data entry and data analysis
Physical Demands-
An individual performing the duties in this position is required to sit for the duration of most work shifts. However, standing, walking, reaching, lifting, and climbing library safety step ladders and library safety step stools are all regularly required.
- An individual must be able to hear, to see, to speak, and to listen effectively with respect to others. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus, and ability to read materials in print and electronic format.
- An individual performing this job must be able to use hands and fingers to handle, to feel, to operate, tools or controls, such as a computer keyboard, mouse, or other devices, as well as to perform repetitive motion using hands, wrists, and arms.
- The carrying of library materials and equipment is required; individuals may be required to lift and to carry up to 50 pounds.
Work Environment
Work is primarily performed in a professional office associated with an academic library, with some work occurring throughout the library. Work can be fast paced with interruptions. Duties of this position are usually performed in an indoor environment, involving contact with library customers. Noise levels for this position range from quiet to moderate.
The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment.
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Job Code: 222
XJ6
