Top 551 Operations assistant Jobs in Minneapolis, Mn

Administrative Specialist to Assistant Superintendents
Osseo Ind School District 279 —Maple Grove, MN
- $72,064 - $89,630 a year
- Full-time
- Background check
- School experience
- Google Workspace
4d
Social Media Assistant, Community & Digital Operations
Minnesota Timberwolves & Lynx —Minneapolis, MN
- $17 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
Quick Apply
5d
Receptionist (Earle M. Jorgensen, Minneapolis, MN)
Earle M. Jorgensen Company —Blaine, MN
- $22 - $24 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
- Wellness program
- AD&D insurance
12d
Front Desk, Scheduling & Administrative Assistant, Mental Health
RS EDEN —Minneapolis, MN
- $20 - $22 an hour
- Computer literacy
- Office
- Residential
- Paid holidays
- Disability insurance
Quick Apply
Dental Clinic Administrative Assistant - Office & Administrative Specialist Intermediate / Full-Time, Day Shift
State of Minnesota - Veterans Affairs Dept —Minneapolis, MN
- $21.12 - $28.01 an hour
- Online Application
- Microsoft Word
- Background check
- Writing skills
- Paid parental leave
- Paid holidays
2d
Physical Therapy Assistant (PTA)
Eden Senior Care —Edina, MN
- $25 - $37 an hour
- Full-time
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Discharge planning
Quick Apply
Certified Prosthetist Orthotist (CPO), Certified Orthotist (CO), Certified OP Assistant
Winkley Orthotics & Prosthetics —Coon Rapids, MN
- $55,000 - $110,000 a year
- Urgently hiring
- Hospital
- Mid-level
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Assistant Store Manager
Five Below Inc —Blaine, MN
- From $15 an hour
- Full-time
- 18 years or older
- Mid-level
- Travel
- Health insurance
4d
Administrative & Facilities Assistant
DaBella —Plymouth, MN
- $18 - $20 an hour
- Full-time
- 18 years or older
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Client Services Associate / Financial Advisor Assistant
EFS Advisors - Minnetonka Branch Office —Minnetonka, MN
- $45,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
City Desk Assistant
Kraus-Anderson Incorporated —Circle Pines, MN
- $19 - $25 an hour
- Full-time
- Microsoft Outlook
- Construction site
- Word processing
- Free parking
- Wellness program
Quick Apply
14d
Assistant Manager
Valvoline Inc —Eagan, MN
- $22.75 an hour
- Part-time
- English
- Mid-level
- Ability to climb stairs
- Health savings account
- Paid holidays
Assistant Property Manager - ReNew Town Center
Trinity Property Consultants —Eden Prairie, MN
- $24 - $26 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Sales
- Health savings account
- AD&D insurance
Quick Apply
Assistant Property Manager - Soul Apartments
Bader —Saint Paul, MN
- $24 - $26 an hour
- Full-time
- Mid-level
- Apartments
- AD&D insurance
- Disability insurance
Quick Apply
5d
Office Manager/ Billing Specialist- in-person ONLY
Andros ENT & Sleep Center —Inver Grove Heights, MN
- $28 - $33 an hour
- Full-time
- Background check
- Ability to walk for extended periods
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
11d
Assistant Property Manager - Winton House, Richland Court & New Orleans Court
Bader —Richfield, MN
- $24 an hour
- Weekends as needed
- Mid-level
- AD&D insurance
- Disability insurance
Quick Apply
7d
Full-Time Assistant Store Manager
Aldi —Inver Grove Heights, MN
- $26.50 - $27.50 an hour
- Full-time
- 18 years or older
- Merchandising
- Pass drug screening
- Paid parental leave
- AD&D insurance
Assistant Property Manager
GOLDMARK Property Management —Minneapolis, MN
- From $21 an hour
- Full-time
- Background check
- Mid-level
- Residential
- Health savings account
- Paid holidays
Quick Apply
4d
Assistant Site Manager
Black Swan Property Management —Bloomington, MN
- $42,000 - $47,000 a year
- Full-time
- Bilingual
- Background check
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Assistant Manager/Manager in Training
Domino's —Stillwater, MN
- From $17 an hour
- Part-time
- Background check
- Inventory management
- ServSafe
- Health insurance
- Dental insurance
Quick Apply

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Administrative Specialist to Assistant Superintendents

Osseo Ind School District 279
Maple Grove, MN

Apply Now

Job Details

Full-time
$72,064 - $89,630 a year
4 days ago

Qualifications

Google Workspace
Data privacy compliance management
Customer service
Executive administrative support
Records management
Data management
Decision making
Data interpretation
Managing projects
Operational excellence initiatives
Productivity software
Process improvement planning
Cross-functional collaboration
Associate's degree
Cross-functional team management
Information management
Project stakeholder communication
Cross-functional communication

Full Job Description

Job Summary

To inspire and prepare all students with the confidence, courage, and competence to achieve their dreams, contribute to their community, and engage in a lifetime of learning by providing administrative and assistance to the Assistant Superintendents and the Division of Leadership, Teaching, and Learning (DLTL). The Administrative Specialist supports the Assistant Superintendents and the Division of Leadership, Teaching, and Learning (DLTL) by providing executive-level administrative and operational support, coordinating division initiatives, and managing complex projects and priorities. The Administrative Specialist prepares correspondence, reports, presentations, agendas, meeting materials, and other documents; coordinates meetings, events, and system-wide activities; and serves as a liaison with district leaders, departments, schools, and external partners. The Administrative Specialist independently researches issues, develops recommendations, drafts solutions, and advances work while exercising a high degree of judgment, discretion, and initiative.This position anticipates needs, initiates action, manages multiple competing priorities, and supports the implementation of division goals and district initiatives. The Administrative Specialist plays a key role in promoting organizational effectiveness, continuous improvement, and successful execution of division priorities. This position requires a high level of confidentiality, independent judgment, professional diplomacy, and discretion.

Responsibilities and Duties

Executive Leadership and Administrative Coordination (15%)

Provide work direction, guidance, and coordination to Office and Administrative Professional (OAP) staff supporting Assistant Superintendents and department leadership.
Coordinate and align administrative processes, priorities, timelines, and communication across multiple leaders, departments, and sites.
Serve as the first point of contact and a resource for OAP staff regarding Assistant Superintendent support practices, procedures, and operational processes.
Support onboarding and training of administrative support staff as needed.
Function as an extension of the Assistant Superintendents by independently coordinating work, monitoring priorities, and ensuring timely follow-through.

Executive Calendar and Event Coordination (25%)

Independently manage complex executive calendars, competing priorities and deadlines, and leadership commitments while exercising sound judgment regarding scheduling decisions and organizational priorities.
Collaborate with leaders throughout the organization to advance priorities and deadlines.
Anticipate executive needs, identify potential conflicts or barriers, and proactively implement solutions with minimal direction.
Monitor executive commitments and ensure timely follow-up on critical actions and deliverables.
Plan meeting objectives, develop agendas, coordinate contributors, and manage meeting materials and logistics.
Track follow-up items and ensure completion of assigned actions.

Executive Communication and Correspondence Support (15%)

Draft, edit, and coordinate executive communications, reports, presentations, and correspondence for leadership review and approval.
Track action items, requests, and follow-up activities to ensure completion.
Coordinate communication and information sharing across sites, departments, and stakeholders.
Exercise discretion when handling highly sensitive and confidential information.

Project Management and Initiative Coordination (20%)

Lead assigned projects and initiatives from planning through implementation with considerable independence.
Develop and maintain project timelines, milestones, deliverables, and tracking systems with minimal oversight.
Coordinate stakeholders, monitor progress, identify barriers, and facilitate resolution of challenges.
Identify issues, evaluate options, and develop recommended solutions for leadership review and decision-making.
Advance projects proactively without waiting for direction on routine matters.
Present completed drafts, recommendations, implementation plans, and status updates to Assistant Superintendents.

Examples of assigned projects may include:

Annual staffing processes and workforce planning activities.
Leadership hiring and interview coordination.
Extended educational trips and fundraising approval processes.
Business Services process improvement initiatives.
Annual and recurring district operational processes.
Cross-functional DLTL initiatives and special projects.

Business Operations, Budget, and Compliance Support (20%)

Support development and implementation of administrative and operational processes in partnership with other departments.
Monitor budget activity, expenditures, adjustments, and outstanding financial items; maintain tracking tools and compile financial information for leadership review.
Support purchasing, contract coordination, and business services functions.
Monitor P-Card reconciliation, compliance requirements, and corrective action follow-up.
Identify process gaps and opportunities for increased efficiency and effectiveness; support implementation of improvements.
Develop and maintain workflows, forms, dashboards, project trackers, databases, records, timelines, and reporting tools that support division operations.
Organize and analyze information to support leadership decision-making, operational planning, and organizational awareness.
Ensure compliance with data privacy requirements and records management standards.

Other Professional Duties (5%)

Support emergency response coordination and executive information gathering as needed.
Coordinate communications related to division initiatives and operational matters.
Support the effective functioning of Assistant Superintendent and DLTL Operations activities.
Perform other comparable professional duties and special assignments as directed.

Essential Knowledge and Specialized Skills

Knowledge of executive-level administrative support practices and professional business communications.
Ability to serve as a strategic partner and proxy for executive leadership on assigned projects and initiatives.
Ability to anticipate needs, determine priorities, and take appropriate action with limited direction.
Strong project management, organizational, and problem-solving skills.
Ability to coordinate work across departments, sites, and stakeholder groups.
Demonstrated ability to prepare high-quality drafts, recommendations, reports, and executive materials requiring minimal revision.
Ability to provide work direction, coordinate the activities of others, and ensure follow-through on priorities and deadlines.
Knowledge of records management, confidentiality requirements, and data privacy regulations.
Ability to identify process improvements and implement effective solutions.
Strong analytical skills and attention to detail.
Knowledge and understanding of equity, inclusion, and culturally responsive practices.
Advanced computer skills, including Microsoft Office, Google Workspace, and electronic information management systems.
Exceptional interpersonal communication skills including high quality customer service.

Minimum Qualifications

Associate's degree in Business Administration, Public Administration, Communications, Education, or a related field; Bachelor's degree preferred.
Five (5) or more years of progressively responsible executive support, project coordination, operations, or administrative leadership experience.

Preferred Qualifications

Bachelor's degree in a related field.
Experience supporting executive-level leaders in a school district, public sector, or similarly complex organization.
Experience providing lead work direction or coordinating the work of administrative support staff.
Experience managing cross-functional initiatives and organizational projects.
Knowledge of school district operations, budgeting processes, and compliance requirements.

Hiring Range: $72,064- 89,630

Work schedule: 260/261 days/year

Job type or FTE: Full-time

Bargaining unit: Salaried Professionals

Osseo Area Schools Offers

Meaningful and impactful work
Opportunities to grow professionally
Comprehensive benefits package
Collaborative and supportive work environment
Opportunity to contribute to district-wide initiatives
And more

Equal Employment Opportunity Statement

Osseo Area School District ISD 279 is an Equal Opportunity and veteran-friendly employer. Osseo Area School District ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity.

Veteran's Preference

If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation

If you have a disability that requires an accommodation during the selection process, please contact Human Resources at [email protected] or 763-391-7007.

Background Check Upon Conditional Offer

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background check is required. Criminal convictions are reviewed on a case-by-case basis.

Apply Now

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