Position Summary
The Accounting Supervisor is responsible for leading the Company's day-to-day accounting operations, overseeing the month-end and year-end close processes, payroll administration, construction accounting, Work-in-Process (WIP) reporting, revenue recognition, job cap-out review, and financial reporting. This position supervises the daily activities of the Accounts Payable & Compliance Specialist and the Project Billing Specialist while partnering with the Controller to ensure accounting processes are completed accurately, timely, and in accordance with Company policies, GAAP, and established internal controls. The Accounting Supervisor serves as the operational leader of the accounting department, driving process improvement, staff development, and financial excellence
Key Working Relationships
The Accounting Supervisor partners with departments throughout the organization to ensure accurate financial reporting, regulatory compliance, and efficient accounting operations.
Internal Relationships
- Controller
- Accounts Payable & Compliance Specialist
- Project Billing Specialist
- Human Resources Manager (payroll and benefits coordination)
- Office & Administrative Services Manager
- Operations Leadership
- Production Leadership
- Sales Leadership
- Claims Leadership
- Information Technology
External Relationships
- External Auditors
- CPA Firm
- Payroll Provider
- Banking Representatives
- Tax Authorities
- Vendors (accounting inquiries)
Key Responsibilities
General Accounting & Financial Reporting:
- Lead the month-end and year-end close process for all applicable companies
- Prepare monthly financial statements
- Complete balance sheet reconciliations
- Prepare journal entries and account analyses
- Review and approve account reconciliations prepared by accounting staff prior to month-end close
- Maintain fixed asset and depreciation schedules
- Maintain and improve internal controls
- Supervise the daily workflow of the Accounts Payable & Compliance Specialist and Project Billing Specialist
- Review and approve journal entries prepared by accounting staff, as applicable
- Review account reconciliations for completeness and accuracy
- Coordinate monthly accounting close calendar and ensure deadlines are met
- Assist with annual operating budget preparation
- Coordinate and support annual financial statement audits, tax preparation, and related external audit activities
- Prepare sales and use tax returns
- Coordinate annual insurance audits (Workers' Compensation, General Liability, etc.)
- Maintain business license and regulatory compliance
- Reconcile AccuLynx project activity to QuickBooks Online
- Track loans and payments ensuring they are paid when due and companies remain in compliance with loan covenants
- Review Positive Pay files prepared by the Accounts Payable & Compliance Specialist prior to submission to the Company's banking institution
- Monitor Positive Pay exceptions and coordinate timely resolution with the Controller when necessary Construction Accounting & Revenue Recognition
- Prepare monthly WIP calculations and record related journal entries
- Reconcile and review Revenue Not Invoiced (RNI), customer deposits, and deferred revenue accounts
- Review, approve, and finalize monthly job cap-out calculations
- Analyze job profitability, estimated versus actual costs, gross margins, and completed project performance to identify trends and opportunities for improvement
- Review aging Revenue Not Invoiced (RNI) balances and partner with Operations and the Project Billing Specialist to improve billing cycle performance
- Partner with Operations to investigate and resolve project costing discrepancies and revenue recognition issues
- Monitor job costing integrity
- Monitor project billing timeliness and Revenue Not Invoiced (RNI) trends, partnering with the Project Billing Specialist and Operations to improve cash flow
- Review project margin trends
- Review reconciliation of revenue between CRM & accounting software
Payroll & Benefits Administration
- Process bi-weekly payroll
- Maintain payroll records
- Review payroll change reports submitted by Human Resources for completeness prior to payroll processing
- Upload payroll journal entries (JEs) into the Company's accounting system using the third-party payroll software integration, ensuring accurate and timely recording of payroll transactions
- Enter employee Health Savings Account (HSA) contributions into the third-party HSA administration system each payroll, ensuring timely and accurate funding of employee and employer contributions
- Submit garnishment setup to the third-party payroll processor
- Verify the deduction is correctly established in payroll
- Verify the deduction amount during payroll review
- Confirm remittance to the appropriate agency, creditor, or administrator.
- Reconcile garnishment deductions and liabilities.
- Stop deductions when HR provides a valid release or termination notice.
- Escalate discrepancies to HR and the Controller.
- Reconcile payroll tax liabilities
- Reconcile employee benefit deductions
- Administer 401(k) contributions and annual testing
- Maintain PTO liability calculations
- Reconcile payroll journal entries and payroll-related general ledger accounts, including payroll clearing, payroll liabilities, employee benefits, HSA, 401(k), garnishments, and accrued PTO, as part of each payroll cycle and month-end close
- Ensure multi-state payroll compliance
- Review and reconcile payroll journal entries, payroll liabilities, and related general ledger accounts as part of each payroll cycle and month-end close
- Review and record employee benefit invoices
- Coordinate year-end W-2 processing
- Assist HR with payroll-related compliance
Compensation Administration
- Calculate commissions
- Calculate bonus programs
- Maintain draw schedules
- Reconcile compensation plans to compensation agreements
- Maintain commission schedules
- Calculate incentive compensation
- Support the Controller in annual bonus planning, commission plan administration, and compensation analysis
Financial Analysis
- Budget support
- Division profitability analysis
- Develop, maintain, and analyze KPI reporting to support operational and financial decision-making
- Gross margin analysis
- Develop financial dashboards and operational metrics to support leadership decision-making
- Develop financial models and ad hoc analyses to support executive decision-making
- Analyze monthly financial results
- Investigate budget variances
- Prepare management reports
- Assist Controller with forecasting
- Assist with cash flow reporting
- Support Power BI reporting and dashboard development
Staff Supervision & Leadership
- Directly supervise the Accounts Payable & Compliance Specialist and the Project Billing Specialist
- Conduct regular one-on-one meetings with direct reports to support performance, development, and accountability
- Assign work, establish priorities, and monitor departmental workload
- Provide training and coaching
- Supervise the daily activities of accounting staff
- Review work for completeness and accuracy
- Assist with performance evaluations
- Promote cross-training within the accounting department
- Recommend process improvements
- Foster collaboration between Accounting, Operations, Claims, Production, and Sales
- Review and monitor segregation of duties and accounting internal controls to ensure compliance with Company policies
- Prepare financial schedules and analyses to support banking, financing, and executive reporting requests
- Serve as the accounting system administrator for QuickBooks Online and support accounting-related configuration, testing, and process improvements within AccuLynx and other financial system
Pay: $100,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
