Job Summary
Under direct supervision and direction of the City Administrator, this position performs skilled bookkeeping duties including payroll functions, assists with elections, utility billing, assists in the maintenance of official city documents and records, and provides routine information to the public.
Duties
- Responsible for the utility billing operations including; entering meter readings, billing, collection of accounts, deposit of utility funds, and following up on delinquent accounts.
- Responsible for payroll functions as assigned by the City Administrator.
- Directs the Frazee Cemetery documents filing and organizing, assisting the Sexton with paperwork duties.
- Prepare and enter miscellaneous deposits and city loans.
- Enter deposits for Liquor, Event Center and credit card sales.
- Prepare and report Sales and Use Tax for city departments.
- Process accounts payable.
- Assist with committee and Council packet preparation and attend meetings in the absence of the City Administrator.
- Maintain knowledge of election laws and assist the City Administrator with coordinating elections.
- Assists with the issuance of city licenses and permits as provided by city ordinance (dog licenses, tobacco licenses, liquor licenses, etc.).
- Bookkeeping responsibilities as assigned by the City Administrator.
- Light office and grounds maintenance and cleaning including, but not limited to, snow shoveling, sweeping, changing light bulbs, etc.
- Notarize documents.
- Any other duties as assigned by City Administrator.
Qualifications
- High school diploma/GED
- A valid driver's license
- Associates degree, diploma or certificate in accounting, executive assitant, administrative assistant, office administration or closely related program or equivalent work experience.
- Three years experience using Microsoft Office or (comparable program), skill in keyboarding/data entry and ability to understand and work with a vareity of detailed financial and accounting data in computer files and on paper documents
- Two years experience in general office position.
- Notary or ability to obtain within 1 year.
The Deputy City Clerk/Utility Billing Clerk position is an essential role that contributes significantly to the effective functioning of local government operations while ensuring that community needs are met with professionalism and efficiency.
Job Type: Full-time
Pay: $22.80 - $29.75 per hour
Benefits:
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
People with a criminal record are encouraged to apply
Experience:
- Microsoft Office: 3 years (Preferred)
- General Office: 2 years (Preferred)
- Local Government: 5 years (Required)
- Utility Billing and/or Payroll: 5 years (Required)
Work Location: In person
