Top 122 office coordinator Jobs in minnetonka mn

Executive Coordinator
Buddy's Kitchen, Inc. —Burnsville, MN
- $65,000 - $85,000 a year
- Full-time
- Google Workspace
- Marketing
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
4d
Payroll/HR Coordinator
Sherman Associates —Minneapolis, MN
- $25 - $30 an hour
- Extended hours
- Hybrid work
- OSHA
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Office Coordinator
Wedding Day Diamonds —Burnsville, MN
- $18 - $20 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Administrative experience
- Store discount
- Paid holidays
Quick Apply
Client Service Coordinator
FACE FOUNDRIÉ —Wayzata, MN
- $16 - $22 an hour
- Part-time
- High school diploma or GED
- Phone etiquette
- Entry level
Quick Apply
Dental Front Desk Scheduling Coordinator
Tonka Smiles (Dentistry) —Hopkins, MN
- From $24 an hour
- Part-time
- Private practice
- Dental office
- Mid-level
- Free parking
- Profit sharing
Quick Apply
Compliance Coordinator (In Office)
South Shore Transp Company —Eagan, MN
- Office
- Clean MVR report
- Entry level
Quick Apply
6d
Sales Coordinator (manufacturing company)
1st St. NW Technical Staffing —Ramsey, MN
- $25 - $28 an hour
- Urgently hiring
- Microsoft Excel
- ERP systems
- Pass drug screening
Quick Apply
1d
Operations and Accounts Coordinator
Rise Innovations —Minnesota
- $45,000 - $55,000 a year
- Email
- Administrative experience
- QuickBooks
- Entry level
- 401(k)
- Paid time off
Quick Apply
2d
Inside Sales Coordinator
Johnson Health Tech Retail Inc —Bloomington, MN
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
HR/Payroll Coordinator
Wunderlich-Malec Engineering, Inc —Eden Prairie, MN
- $27 - $32 an hour
- Full-time
- Hybrid work
- Construction site
- Mid-level
- Office
- Travel reimbursement
- Profit sharing
Quick Apply
11d
AI Hub Admin/Ops Coordinator
University of Minnesota —Minneapolis, MN
- $31.25 - $35.58 an hour
- Online Application
- Hybrid work
- Background check
- Google Workspace
- Office
5d
Front Desk | Patient Coordinator- Skin Rejuvenation Clinic
Cosmetic Physician Partners —Edina, MN
- Full-time
- Computer literacy
- Clinic
- In-person
- Health insurance
- Dental insurance
Quick Apply
HR/Payroll Coordinator
Wunderlich-Malec Engineering, Inc. —Eden Prairie, MN
- $27 - $32 an hour
- Full-time
- Hybrid work
- Construction site
- Mid-level
- Office
- Travel reimbursement
- Profit sharing
11d
Office Coordinator
Jellycat —Minneapolis, MN
- $22 - $25 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
- Health savings account
First Impressions Coordinator
RJM CONSTRUCTION LLC —Golden Valley, MN
- $45,000 - $60,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Part-Time HR Coordinator - Leave and Compliance Administration
Phillips & Temro Industries —Eden Prairie, MN
- $22 - $27 an hour
- Part-time
- Employment & labor law
- Mid-level
- Office
- Parental leave
Quick Apply
HR Coordinator
Shared Success Center —Eden Prairie, MN
- $21.63 - $31.25 an hour
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
- Health savings account
- Health insurance
HR Coordinator -- Part-Time
Schmitt Music —Bloomington, MN
- $25 - $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Quick Apply
HR Compliance Coordinator
Shutterfly —Eden Prairie, MN
- $25 an hour
- Temporary
- Background check
- Mid-level
- Bachelor's degree
Quick Apply
3d
Office Coordinator
HUB International —Eden Prairie, MN
- $21 - $25 an hour
- Full-time
- Inventory management
- Office
- Administrative experience
- Paid parental leave
- Health savings account
2d

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Executive Coordinator

Buddy's Kitchen, Inc. -
Burnsville, MN

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Google Workspace
Sales support
Confidential information handling
Customer relationship building
Executive administrative support
High school diploma or GED
Expense reports
Video conferencing software
Customer relationship management
Communications
Business Administration
Productivity software
Video conferences (communication methods)
Managing executive calendars
Associate's degree
Video conferencing systems operation
Office experience

Full Job Description

Location: Burnsville, MN 55337

Shift: Office Hours

COMPANY OVERVIEW

Buddy’s Kitchen was started in 1974 by our founder Buddy ‘Nils” Eian. Our first product was a handmade omelet for airlines that we still make today. We specialize in frozen, ready-to-eat food and great customer relationships. Most of our business is developing quality custom food products for our customers.

Our Mission

To deliver unique foods through agile innovation and flexible manufacturing processes.

Buddy’s Kitchen Core Values

Customer Focus – Exceeding our customers' expectations.
Communicate Honestly- The Good AND the Bad.
Own it – Be accountable & deliver on your commitments.
Passion- For continuous improvement.
Team Spirit – Supportive, healthy internal relationships.

ROLE

SUMMARY

The Executive Coordinator provides high-level administrative, operational, and organizational support to senior leadership. This role requires excellent judgment, discretion, professionalism, high attention to detail, and the ability to manage competing priorities in a fast-paced and changing environment. The Executive Coordinator serves as a trusted partner to the executive team, helping coordinate schedules, communications, meetings, travel, documents, and key business activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage complex executive calendars, including scheduling internal and external meetings, customer meetings, sales-related discussions, leadership sessions, appointments, and recurring business reviews; proactively resolve scheduling conflicts and prioritize requests based on business needs.
Plan, coordinate and support executive meetings, leadership meetings, sales meetings, customer meetings, board or committee meetings, and cross-functional business discussions, including preparing agendas, gathering materials, organizing presentations, documenting follow-up items, and distributing meeting information in a timely manner.
Prepare, edit, proofread, and format professional correspondence, memos, presentations, reports, proposals, customer-facing materials, meeting summaries, and other business documents to ensure accuracy, consistency, and a polished final product.
Handle confidential and sensitive information with discretion and professionalism, including executive communications, customer information, pricing or proposal details, contracts, personnel matters, business strategies, and financial or operational reports.
Coordinate travel arrangements for executives and other designated personnel, including flights, lodging, ground transportation, itineraries, customer visit logistics, meeting schedules, and related expense reports when needed.
Screen, prioritize, and route emails, calls, correspondence, meeting requests, customer inquiries, vendor communications, and internal requests on behalf of executives, using sound judgment to determine urgency, appropriate response, and required follow-up.
Track deadlines, action items, approvals, customer follow-ups, sales-related commitments, project updates, and executive deliverables to support timely completion and accountability across departments.
Serve as a professional liaison between executives, internal teams, sales staff, clients, prospects, vendors, board members, and external partners to support clear communication, timely responses, and effective coordination of business priorities.
Maintain accurate and organized electronic and physical files, records, contracts, customer documents, proposals, meeting materials, reports, presentations, and other business documents in accordance with company procedures and confidentiality expectations.
Support special projects, research assignments, process improvements, executive initiatives, sales support activities, and cross-functional business priorities by gathering information, coordinating tasks, tracking progress, and preparing summaries or status updates.
Conduct basic research and compile information related to customers, prospects, vendors, competitors, industry activity, business opportunities, or operational matters to support executive planning and decision-making.
Assist with internal and external communications by drafting announcements, meeting recaps, customer follow-up messages, leadership updates, reminders, and other communications as requested.
Monitor executive and departmental priorities, anticipate upcoming needs, identify potential scheduling, communication, or follow-up gaps, and recommend practical ways to improve efficiency, organization, and responsiveness.
Build and maintain effective working relationships with executives, employees, customers, vendors, and external stakeholders while representing the organization in a professional and service-oriented manner.
Regular and predictable attendance on site.
Maintain behaviors that support our CORE VALUES.
Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

May oversee the scheduling, assignments, and daily workflow of new/ targeted staff.

QUALIFICATIONS

EDUCATION and EXPERIENCE

High school diploma or equivalent required.
Associate or bachelor’s degree in business administration, communications, marketing, management, or a related field preferred.
Minimum of 3 years of experience in administrative support, executive coordination, office coordination, sales support, customer service, or a related role required.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

Strong organizational skills and ability to manage multiple priorities, deadlines, and competing requests.
Excellent written and verbal communication skills.
Strong calendar management, scheduling, meeting coordination, and follow-up tracking skills.
Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.
Proficiency with Microsoft Office Suite, Google Workspace, calendar systems, video conferencing platforms, and general office technology.
Basic understanding of sales support, customer relationship management, customer meeting coordination, and follow-up tracking.
Strong attention to detail and accuracy in preparing documents, maintaining records, processing expenses, and coordinating logistics.
Ability to interact professionally with executives, employees, customers, prospects, vendors, and external partners.
Ability to work independently, take initiative, anticipate needs, and follow through on assignments.
Strong problem-solving skills and ability to adapt to changing priorities.

WORKING CONDITIONS

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Associate is regularly required to talk and listen. The Associate is frequently required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an Associate may encounter while performing the essential functions of this job. Office-based work environment with occasional exposure to a cold production floor.

Benefits

Buddy’s Kitchen provides competitive salaries and a wide variety of benefits.

Health Insurance
Life insurance
Dental Insurance
Vision insurance
Paid time off
Referral program
401(K) matching
Employee Assistance Program (EAP)

Buddy’s Kitchen is an equal opportunity employer that provides employment opportunities to qualified persons without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, marital status, veteran status, or any other area prohibited by applicable laws and regulations.

Schedule: Monday – Friday

Ability to commute/relocate: Burnsville, MN. Reliably commute or plan to relocate before starting work.

Pay: $65,000.00 - $85,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in minnetonka mn

Executive Coordinator

Payroll/HR Coordinator

Office Coordinator

Client Service Coordinator

Dental Front Desk Scheduling Coordinator

Compliance Coordinator (In Office)

Sales Coordinator (manufacturing company)

Operations and Accounts Coordinator

Inside Sales Coordinator

HR/Payroll Coordinator

AI Hub Admin/Ops Coordinator

Front Desk | Patient Coordinator- Skin Rejuvenation Clinic

HR/Payroll Coordinator

Office Coordinator

First Impressions Coordinator

Part-Time HR Coordinator - Leave and Compliance Administration

HR Coordinator

HR Coordinator -- Part-Time

HR Compliance Coordinator

Office Coordinator

I want to receive the latest job alert for office coordinator in minnetonka mn

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