Job Title
Business Coordinator I
Agency
Texas A&M University Health Science Center
Department
McAllen Finance Centralized
Proposed Minimum Salary
Commensurate
Job Location
McAllen, Texas
Job Type
Staff
Job Description
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Business Coordinator I provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.
What you need to know
Salary: $4,166.67 - $4,333.33 per month
Location/Schedule: McAllen, TX/Full-Time
We encourage you to apply! To help us learn more about your experience and interest in the role, please submit a cover letter and CV /resume. You can upload both documents in the CV/Resume section of the application.
Responsibilities
Business/Financial Support
Coordinates and processes department purchases and payments, including conducting price comparisons and analyses prior to purchase.
Monitors expenses and payments in the workflow and follows up on the statuses.
Maintains a strong working relationship with departments within the Division of Finance and Business Services and the Healthy South Texas Business Office, ensuring timely and accurate responses to inquiries.
Works closely with vendors regarding vendor setup and status of payment, etc.
Serves as the department delegate and coordinates all travel-related activities, allocates all expenses and processes the mileage reimbursements.
Ensure all expense reports are submitted accurately and receive full approval.
May serve as a backup approver/signer of vouchers and requisitions.
Reviews and audits reconciliations of all unit accounts and coordinates any cash handling activities for the department.
Assists with the annual fiscal year closing activities.
Coordinates the annual inventory process and maintenance of business files.
Attend business related training’s/workshops and stay abreast of any business/financial changes or updates.
Responsible for all business processes for department employees including access requests and one card applications, etc.
May assist with the administration of contracts and grants.
Assists the Business Administrator with implementing and ensuring compliance with new business and financial processes.
Assists the Business Administrator with all fleet-related functions.
Administrative Support
Assists with a range of clerical and administrative tasks, including reception coverage, during the absence of the administrative staff to include making spot purchases for the department and/or programs.
Provides input on policies and assists in interpreting policies and procedures.
Assists in planning, developing, implementing, coordinating, and monitoring business programs or services.
May assist in training staff on new and existing business procedures and provide policies and regulations to staff.
Assist with operational logistics to include move-related tasks or off-site storage units.
May serve as a liaison with financial, payroll, and/or human resources.
Financial Reporting
Supports the Business Administrator by monitoring and reporting budget activity and assisting with the preparation of monthly and annual financial reports through the collection, organization, and analysis of information from multiple sources.
Assist in the development and preparation of department budgets.
Required Education and Experience
Bachelor’s degree or equivalent combination of education and experience.
Two years of related experience in general office, accounting, or personnel operations.
Preferred Qualifications
Bilingual (English & Spanish)
Bachelor's degree in accounting, finance, or related field.
Experience in budgeting, financial reporting, accounts payable, and reconciliation processes.
Experience in office administration.
Experience in a business/finance role in a higher education institution.
A Class “C” vehicle operator’s license or ability to obtain within 30 days of employment.
Knowledge, Skills, and Abilities
Working knowledge of budgeting, financial reporting, accounts payables and reconciliation processes.
Working knowledge of office software/programs e.g. Microsoft Office Suite.
Ability to effectively communicate both orally and in writing.
Ability to positively and professionally interact with clients and staff.
Ability to multitask and work cooperatively with others.
Strong interpersonal and organizational skills.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
