Shynable Digital Incorporated is seeking a highly organized, resourceful, and proactive Executive Operations Coordinator to work directly alongside the CEO in both professional and personal capacities.
This is not a traditional administrative assistant position. We are looking for someone who can become a trusted right hand to the CEO and help create structure, organization, execution, and follow-through across a fast-moving business and personal environment.
The ideal candidate is dependable, adaptable, calm under pressure, highly organized, and capable of managing a wide variety of responsibilities with professionalism and discretion. This role requires someone who can think ahead, solve problems independently, communicate effectively, and thrive in a dynamic entrepreneurial environment where priorities may shift quickly.
This position supports both executive business operations and select personal logistics that help maximize efficiency, productivity, and organization.
About Us
Shynable Digital Incorporated is a growing digital marketing, technology, and AI-focused company based in Missoula, Montana. We work heavily within the automotive and RV industries, developing advanced advertising systems, AI-driven software, and innovative customer engagement technologies for dealerships across the country.
We move quickly, operate creatively, and are building for significant long-term growth.
Key Responsibilities
- Manage and maintain executive scheduling, calendar coordination, meetings, appointments, and travel arrangements
- Organize and track priorities, projects, deadlines, and follow-up tasks across multiple initiatives
- Assist with operational coordination and day-to-day executive support
- Communicate professionally with clients, vendors, partners, and internal team members
- Help streamline workflows, systems, and organizational processes
- Coordinate travel logistics, reservations, and scheduling details
- Assist with document preparation, organization, research, and administrative support
- Handle confidential business and personal information with discretion and professionalism
- Support select personal logistics and executive support tasks as needed, including appointments, errands, reservations, and coordination responsibilities
- Anticipate needs, identify inefficiencies, and proactively solve problems before they arise
- Act as a reliable operational extension of the CEO in both business and day-to-day execution
Qualifications
- Extremely organized with strong attention to detail
- Highly dependable with strong follow-through and accountability
- Excellent communication and problem-solving skills
- Able to multitask and prioritize effectively in a fast-paced environment
- Self-motivated and comfortable working independently
- Professional, trustworthy, adaptable, and discreet
- Tech-savvy and comfortable learning new software, systems, and AI tools
- Strong judgment and ability to remain calm under pressure
- Positive attitude and willingness to jump in wherever needed
- Valid driver’s license and reliable transportation preferred
Preferred Experience
- Experience in executive assistance, operations, project coordination, administration, or similar roles
- Experience supporting entrepreneurs, executives, or leadership teams
- Familiarity with digital marketing, technology, startups, or fast-growing businesses is a plus
- Experience managing schedules, logistics, projects, or operational workflows is beneficial
Compensation & Growth Opportunity
- $40,000–$60,000 annually depending on experience
- Performance incentives and advancement opportunities available
- Direct exposure to entrepreneurship, executive leadership, business operations, and emerging technologies
- Opportunity to grow into a larger operational leadership or Chief of Staff-type role over time
Work Environment
This is an in-person position based in Missoula, Montana. Standard business hours will generally apply, though occasional flexibility may be needed depending on executive scheduling, travel coordination, or time-sensitive priorities.
This role is ideal for someone who enjoys creating order, solving problems, staying organized, and operating at the center of a fast-moving organization.
How to Apply
Please submit your resume along with a short introduction explaining why you believe you would be a strong fit for this role and what interests you about working in a fast-paced entrepreneurial environment.
Pay: $40,000.00 - $60,000.00 per year
Work Location: In person
