Job Overview
Job Name: Safety Intern and Business Administrator
Department: Safety
Reports to: Safety Manager
Interacts With:Other Employees (In their department and outside of the department)
POSITION SUMMARY
The Safety Intern supports the organization’s health and safety programs by assisting in the implementation, monitoring, and continuous improvement of workplace safety initiatives. This role provides hands-on experience in identifying hazards, conducting safety inspections, maintaining compliance documentation, and promoting a culture of safety across all departments. The intern collaborates with safety leaders, human resource leaders, and production teams to ensure adherence to regulatory requirements and company policies while gaining practical knowledge of occupational health and safety practices. They are responsible for supporting and coordinating a wide range of administrative and operational functions to ensure efficient business operations. This role manages office processes, maintains records, assists with HR-related tasks, and supports leadership with reporting and coordination efforts. The Business Administrator plays a key role in improving workflows, ensuring compliance with company policies, and facilitating communication across departments to drive organizational effectiveness
ESSENTIAL FUNCTIONS
· Ability to work approximately 40 hours per week.
· Ability to receive feedback and learn from others.
· Knows how to complete required paperwork for safety and administration.
· Proactive: ability to proactively help solve problems.
· Accomplishes assigned daily tasks and meets productivity requirements.
· Paperwork is timely, accurate, and complete.
· Able to prevent and minimize disruptions to the workflow.
· Deal effectively with sudden changes in daily priorities.
· Communicates problems and issues on a timely basis with appropriate management.
· Attend meetings and training courses as required.
· Ability to learn all facets of their position.
· Reliable, consistent work attendance is mandatory.
· Knows and follows Safety standards and policies.
· Responsible for good housekeeping.
· Ability to help in other areas/departments when needed.
· Work with Safety and HR department to complete tasks.
· Distribute and collect toolbox talks – monthly.
· Assist with Safety audits – weekly.
· Assist with rigging repair/order.
· Assist with documentation for Safety Meetings
· Assist with administrative tasks for injuries / incidents.
· Assist with incident investigations.
· Assist with compliance inspections.
· Shop Walk Throughs and Safety monitoring.
· Performs recordkeeping functions for HR and Safety documentation.
· Assists in distributing and receiving HR and Safety documentation.
· Ability to assist in safety inspections by completing and monitoring.
· Collects documentation and files for the company
POSITION QUALIFICATIONS
Competency Statement(s)
· Accountability - Ability to accept responsibility and account for his/her actions.
· Accurate - Ability to perform work accurately and thoroughly.
· Communication, Oral - Ability to communicate effectively with others using the spoken word.
· Decision Making - Ability to make critical decisions while following company procedures.
· Detail Oriented - Ability to pay attention to the minute details of a project or task.
· Energetic - Ability to work at a sustained pace and produce quality work.
· Enthusiastic - Ability to bring energy to the performance of a task.
· Friendly - Ability to exhibit a cheerful demeanor toward others.
· Goal Oriented - Ability to focus on a goal and obtain a pre-determined result.
· Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
· Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
· Judgment - The ability to formulate a sound decision using the available information.
· Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
· Reliability - The trait of being dependable and trustworthy.
· Responsible - Ability to be held accountable or answerable for one’s conduct.
· Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using him or her own drive or initiative.
· Working Under Pressure - Ability to complete assigned tasks under stressful situations.
EXPERIENCE
· One to two-year related experience
our dynamic team as a Safety Intern
Work Location: In person
