Top 72 Administrative secretary Jobs in Mobile, Al

Documentation and Admin Support
QED ENTERPRISES INC —Mobile, AL
- $70,000 - $80,000 a year
- Overtime
- English
- Research
- Mid-level
Quick Apply
Documentation & Administrative Specialist
Cortina Solutions —Mobile, AL
- Full-time
- Background check
- Research
- Mid-level
- Paid parental leave
- Health savings account
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Administrative Assistant
University of South Alabama —Mobile, AL
- Full-time
- Google Workspace
- Research
- Mid-level
Administrative Assistant
Transworld Business Advisors —Mobile, AL
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
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2d
Administrative Assistant
Prime Design Homes —Mobile, AL
- Google Workspace
- Inventory management
- Office
- Opportunities for advancement
Administrative Assistant
Hiller Companies —Mobile, AL
- Urgently hiring
- Computer literacy
- English
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
10d
Documentation and Administrative Support
Solvere Technical Group —Mobile, AL
- Full-time
- Mid-level
- 4 years
- Paid holidays
- Disability insurance
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Administrative Assistant II
AAA United States Inc —Mobile, AL
- Writing skills
- Mid-level
- Bachelor's degree
Secretary V
University of South Alabama —Mobile, AL
- Full-time
- Microsoft Word
- Classroom
- Mid-level
Legal Secretary
Hand Arendall Harrison Sale LLC —Mobile, AL
- $22 - $27 an hour
- Full-time
- Ability to climb stairs
- High school diploma or GED
- Typing
- Paid holidays
- Disability insurance
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Administrative Specialist
Via —Mobile, AL
- $20.48 an hour
- Full-time
- Mid-level
- Communication skills
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7d
Administrative Assistant
EWF —Mobile, AL
- $18 - $22 an hour
- Full-time
- Computer literacy
- Office
- Entry level
Quick Apply
9d
Executive Administrative Assistant
Koniag Government Services —Mobile, AL
- Full-time
- Research
- Office
- Residential
- Paid holidays
- Health insurance
Administrative Assistant (Part-Time)
Schneider Insurance Agency Inc —Mobile, AL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Opportunities for advancement
Quick Apply
Documentation and Administrative Support
PEOPLE TECHNOLOGY AND PROCESSES LLC —Mobile, AL
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Administrative Assistant - Health Information Management
Springhill Hospitals Inc —Mobile, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Administrative Assistant (Temp)
SSAB AB —Mobile, AL
- Overtime
- Microsoft Outlook
- Ability to walk for extended periods
- Computer literacy
10d
Executive Secretary 1
Infirmary Health —Mobile, AL
- Full-time
- Word processing
- Computer literacy
- Mid-level
Administrative Assistant, Journeyman
Vector CSP LLC —Mobile, AL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Admin
Venture Dynamics Gulf Inc —Mobile, AL
- $16 an hour
- Part-time
- Office
- Entry level
Quick Apply

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Documentation and Admin Support

QED ENTERPRISES INC -
Mobile, AL

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Job Details

Full-time
$70,000 - $80,000 a year

Qualifications

Correspondence management
Spreadsheets
English
Records management
Presentation preparation
Productivity software
Document management systems
Office experience

Full Job Description

Description:

Location: Work is performed on-site at the Austal USA Shipyard, 100 Austal Way, Mobile, AL 36602

Position Summary:

This role provides day-to-day documentation, writing, task tracking, briefing, and meeting support to the U.S. Coast Guard's Offshore Patrol Cutter (OPC) Program Office. The Specialist develops PowerPoint presentations, emails, white papers, spreadsheets, and program documentation; records meeting notes and action items; and supports the OPC Program Office in producing recurring and special reports. The position interfaces with senior military and civilian personnel within the organization to obtain information, validate conflicting information, and present complete, comprehensive deliverables.

Responsibilities:

Provide day-to-day administrative support for OPC Program Office business — communications, documentation capture, writing, task tracking, briefings, and meeting support
Develop PowerPoint presentations, emails, documents, white papers, spreadsheets, and graphs; generate overall program documentation
Record meeting notes and action items and deliver them to customers
Prepare a variety of recurring and special reports; provide input and editing to routine and non-routine reports using established formats and templates
Research, assemble, and summarize material pertaining to OPC Program Office functions
Monitor organization actions in responding to and complying with reporting requirements
Advise office personnel on requirements of documents and formats
Contact senior military and civilian personnel within the organization to obtain information; exercise judgment in validating conflicting information
Participate in ceremonial-related meetings and track action items requiring Surface Program response or resolution
Track dates and schedule changes; develop program-specific ceremonial POA&M reports and maintain them until event completion
Provide data for and assist in preparation of lessons-learned reports and briefs
Performs other related duties as assigned

Requirements:

Required Qualifications:

**Active Secret-level security clearance required**
Minimum of four (4) years of office-environment documentation support experience
Bachelor's Degree from an accredited institution; substitution: a minimum of four (4) additional years of relevant experience may substitute for the bachelor's degree
Knowledge of the Microsoft Office software suite, including Word, PowerPoint, and Excel
General document processing and management proficiency
Ability to research, collect, develop, and consolidate data for use in the preparation of reports
Knowledge of standard processing procedures, formats, and distribution for correspondence, presentations, and reports
Excellent written and verbal communication skills in English
Demonstrated attention to detail and ability to manage multiple deadlines

Preferred Qualifications:

Prior experience supporting a USCG, DoD, or DHS program office
Experience with executive-level correspondence and senior leadership briefings
Familiarity with shipbuilding or federal acquisition environments
Experience with SharePoint document management
Prior experience preparing materials for ceremonial events or distinguished-visitor functions

Other Requirements:

U.S. citizenship required
Must obtain a DHS Common Access Card (CAC)
Must execute DHS Non-Disclosure Agreement (DHS Form 11000-6) as a condition of employment
Must complete required DHS IT security and privacy training within required timeframes
Work is performed on-site at the OPC Program Office in Mobile, AL

Physical Demands: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform the described essential functions of the job.

Physical demands: While performing the duties of job, employee is required to stand; walk; sit; use hands to fingers, handle or feel objects; reach with hands and arms; talk and hear; type/use computer and phone. Prolonged Sedentary work that primarily involves sitting/standing. Light work that includes moving objects up to 40 pounds.
Non-Physical demands: Frequently requires performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires time pressures, emergency situations, and frequent change of tasks. Rarely requires irregular schedule/overtime and noisy/distracting environment.
Work environment: Generally, an office-type position. The noise level in the work environment is usually quiet in office settings and moderate in other situations. This is primarily a work-from-home position, with some travel to Corporate Office area as needed. Requires eligibility to work in the US and may require a background investigation or security clearance.

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Email [email protected] if you would like to request an accommodation.

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Refine Your Search

administrative secretary jobs in mobile, al

Documentation and Admin Support

Documentation & Administrative Specialist

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Documentation and Administrative Support

Administrative Assistant II

Secretary V

Legal Secretary

Administrative Specialist

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant (Part-Time)

Documentation and Administrative Support

Administrative Assistant - Health Information Management

Administrative Assistant (Temp)

Executive Secretary 1

Administrative Assistant, Journeyman

Office Admin

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