JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Summary:
Provides technical, administrative support to Facility Project Manager in overseeing compliance with Airbus FMRE policies and procedures
Provides technical, administrative facility project management support to Facility and Project Managers across the NA facility portfolio.
Drives assigned facility management projects and programs end-to-end
Assists HQ Facility Manager with miscellaneous facility tasks as needed
Communicates effectively with all stakeholders using strong verbal and technical writing skills . Position based out of the Mobile Final Assembly Line facility.
Full Time (Location – Mobile, AL)
Technical Project Management Administrative Support
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Prepare project management reports and meeting minutes
- Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules
- Supports Facility Project Manager in improvement and building of standard facility project management procedures
Project Planning Services:
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Support project management team on projects and assignments.
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Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.
- Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
- Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.
- Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management.
- Collaborate directly with the Facility Project Managers and Project Coordinators to ensure schedule alignment portfolio wide with project milestones and objectives
- Perform schedule analysis to identify and mitigate risks
In still appropriate change management and control, and provide status reports- Conduct schedule reviews and contribute to the overall planning and execution of ongoing and new projects.
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Monitor progress and reporting on delays or schedule slippage for a range of projects Support Project Managers with project dossier establishment and approvals
- Monitor project spend using internal tools
- Use KPI’s to measure vendor performance
Identify potential financial or logistical risks before they impact projects- Assist project managers in the execution of project related activities
- Reviews change requests to construction design and prepare recommendation for review/approval by Facilities Management
- Recommend and manage initiatives to improve service delivery considering both cost and quality
Lead planning/scheduling meetings and attend project status meetings as required- Address contractual and technical issues with the project team to ensure clear understanding of the project scope is maintained.
- Responsible for working with Project managers and coordinators to send out communications for campus outages and closures as required.
Uses departmental software to maintain files and project information- Promote safety culture across sites including with customers, subcontractors, suppliers and support EHS program requirements
- Assistance with other administrative tasks
Maintains and supports project management tools, systems, and processes.- Ensures best practices are being followed and the right resources are available to project managers. Coordinate Meetings
Transcribe meeting minutes, punch lists and other project documentation Work with architects to deliver plans and drawings- Assist in updating Schedules and Budgets
- Track Invoices
- Coordinate Vendors
- Produce quality Monthly Reports
- Assist in drafting RFPs
- Help ensure drawings meet client standards
- Proactively manage project-related issues on account or assignment
- Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides
Education/training:
Bachelor Degree or 5+ years of Facilities or Construction Experience
Years of relevant experience:
5+ years practical experience (Facilities, Real estate support, project management experience preferred)
Skills and knowledge:
Strong interpersonal skills with the ability to interact with executive level internal & external clients
- Organizational & detailed oriented with the ability to prioritize and manage differing needs of the business
- Basic proficiency with Microsoft Office/ Google Suite products
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Knowledge of construction or commercial real estate industry
- Strong knowledge of Google Workspace
- Knowledge of Microsoft Project or equivalent project management tools
- Ability to work collaboratively with various teams and departments
- Ability to work with minimum supervision
Physical work requirements and work conditions:
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Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.
- JLL Job Profile JLL is an Equal Opportunity Employer
- Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. •
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Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
- Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.
- Carrying: able to carry documents, tools, drawings, electronic equipment up to
- 30lbs/14kgs.
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Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Sitting: able to sit for long periods of time in meetings, working on the computer.
- Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. • Standing: able to stand for discussions in offices or on the production floor.
- Travel: able to travel independently and at short notice.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site –Mobile, AL
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
