Top 8 Executive administrative assistant Jobs in Mobile Al

Executive Administrative Assistant
City of Mobile Neighborhood Development —Mobile, AL
- $47,000 - $52,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
4d
Executive Administrative Assistant
Koniag Government Services —Mobile, AL
- Full-time
- Research
- Office
- Residential
- Paid holidays
- Health insurance
Executive Assistant to the COO
THREADED FASTENERS INC —Mobile, AL
- Full-time
- Word processing
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant II
AAA United States Inc —Mobile, AL
- Writing skills
- Mid-level
- Bachelor's degree
13d
Executive Assistant to Senior Leadership
AAA United States Inc —Mobile, AL
- Google Workspace
- 5 years
- Office
Executive Assistant to Leadership
Better Homes and Gardens Real Estate Platinum Properties —Mobile, AL
- $24,000 - $76,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Fuel card
- Tuition reimbursement
Quick Apply
5d
Executive Secretary (Mobile County Health Department)
Mobile Civil Service —Mobile, AL
- $45,775 a year
- Full-time
- 5 years
- Office
- High school diploma or GED
11d
Executive Secretary (Mobile County Health Department)
Mobile County Personnel Board —Mobile County, AL
- $45,775 a year
- Full-time
- 5 years
- Office
- High school diploma or GED
10d

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Executive Administrative Assistant
City of Mobile Neighborhood Development —Mobile, AL
Answers phone calls, schedules meetings, manage calendars. Carries out administrative duties such as filing, typing, copying, binding, scanning etc..
$47,000 - $52,000 a year
Quick Apply
4d
Executive Administrative Assistant
Koniag Government Services —Mobile, AL
Screen telephone calls and office visitors; determine priority and route appropriately. Support administration, collection, and submission of data calls with…

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Executive Personal Assistant-Working Partner
Privately Held Company —Columbus, OH
Tuition assistance and continued education assistance and reimbursement. This is a full-time position consisting of time spent in the office, traveling,…
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Administrative Assistant
Columbus Oncology & Hematology —Columbus, OH
Perform standard office duties, such as filing, handling incoming and outgoing electronic communications, answering telephones, creating and preparing financial…
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Executive Administrative Assistant

City of Mobile Neighborhood Development
Mobile, AL

Quick Apply

Job Details

Full-time
$47,000 - $52,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Retirement plan

Qualifications

Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Spreadsheets
Filing
Administrative experience
High school diploma or GED
Driver's License
File organization
Payroll record maintenance

Full Job Description

CITY OF MOBILE

NEIGHBORHOOD DEVELOPMENT EXECUTIVE ADMINISTRATIVE ASSISTANT

The City of Mobile seeks to hire a full-time Executive Administrative Assistant who will be responsible for clerical and office management related to various grant projects and the delivery of services for the City of Mobile’s Neighborhood and Community & Housing Development Departments. The Community & Housing Development Department is a grant funded department within the Neighborhood Development Department. The primary funding grant for the department is the Community Development Block Grant from HUD which has been in place since 1974. The Executive Administrative Assistant will report to the Deputy Senior Director of Neighborhood Development.

JOB REQUIREMENTS:

High school diploma or equivalent education required, some college preferred; 3-5 years of administrative and office management office experience; proficient knowledge of software including Microsoft Word, Excel, Outlook, and Microsoft PowerPoint

Preference may be given to those that qualify as Section 3 under HUD guidelines. Please visit https://workwith.cityofmobile.org/Section3 for more information on becoming Section 3 certified with the City.

PRIMARY RESPONSIBILTIES (including, but not limited to):

Provides administrative support to Deputy Senior Director to ensure efficient operation of office.

Confidenital managing of sensitive data with discretion and professionalism.

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, personal computers, etc., in order to complete daily tasks.

Answers phone calls, schedules meetings, manage calendars.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc..

Create spreadsheets, tables, gather materials for meetings

Makes travel arrangements for senior and office staff such as booking flights, accommodations, transportation, and creating itineraries.

Exhibits polite and professional communication via phone, e-mail, and mail.

Supports Director by performing tasks related to organization.

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Process weekly payroll, manage employee sick/vacation, verify employee work hours in payroll system.

Processing personnel paperwork for current employees and new employees.

Maintain a variety of records and files, including licensing, clinical, legal, etc., manually or electronically, for proper documentation and accessibility.

The City of Mobile ensures equal employment opportunity in all aspects of employment to all employees and to all applicants for employment without regard to race, color, religion, sex, national origin, age (40 and over), citizenship, physical or mental disability or military obligations.

Application deadline 4/28/2023. The City may begin interviewing applicants prior to the listed deadline.

Job Type: Full-time

Pay: $47,000.00 - $52,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Health insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

License/Certification:

Driver's License (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in mobile al

Executive Administrative Assistant

Executive Administrative Assistant

Executive Assistant to the COO

Administrative Assistant II

Executive Assistant to Senior Leadership

Executive Assistant to Leadership

Executive Secretary (Mobile County Health Department)

Executive Secretary (Mobile County Health Department)

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