Top 4 Project administrator Jobs in Modesto Ca

Administrative Assistant
Wallace P Johnson Plumbing —Stockton, CA
- $30 - $35 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
3h
Structural Steel Detailing Manager
Miceli-Watters, STAFFING PARTNERS —Stanislaus County, CA
- $90,000 - $100,000 a year
- Email
- Management
- Software troubleshooting
- 5 years
- Health insurance
- Dental insurance
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6d

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Administrative Assistant

Wallace P Johnson Plumbing
Stockton, CA

Quick Apply

Job Details

Full-time
$30 - $35 an hour
3 hours ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Customer communication
Executive administrative support
High school diploma or GED
Construction administrative experience
Business Administration
Associate's degree

Full Job Description

POSITION SUMMARY

The Administrative Assistant is a full-time position that pays $30.00 - $35.00 per hour, based on experience which provides comprehensive administrative and operational support to the Branch Manager, Project Managers, and Project Supervisors within a commercial design-build plumbing construction environment. This role serves as the organizational backbone of the branch, ensuring seamless communication, accurate documentation, and efficient day-to-day operations across all active projects and company functions.

KEY RESPONSIBILITIES

Project Administration Support

Maintain and organize project files, drawings, submittals, RFIs, and correspondence for all active projects
Track project schedules, deadlines, and milestone dates; distribute updates to relevant team members
Process and route subcontractor and supplier contracts, purchase orders, and change orders for review and approval
Assist with Coordination of material deliveries, equipment rentals, and procurement logistics with field and warehouse staff
Generate and follow up on submittals, inspection approvals, and permit status with governing authorities and general contractors
Assist in the compilation of project closeout documents including O&M manuals, warranties, and as-built drawings
Is responsible for submittals generation and submission.
Enter job costs, field reports, and timesheets into project management software (e.g., Procore, Viewpoint, or similar)

Branch Manager Support

Assist with management of the Branch Manager’s calendar, schedule meetings, and coordinate travel arrangements as needed
Prepare reports, presentations, and correspondence on behalf of branch leadership
Track branch KPIs, operational budgets, and financial summaries for management review
Coordinate with Human Resources on hiring documentation, onboarding paperwork, and employee record maintenance
Liaise with corporate office, accounting, and other departments on branch-level matters

Accounting & Financial Coordination

Coordinate with the accounting department on project invoices, billing schedules, and accounts payable
Process and track lien waivers, certificates of insurance (COIs), and supplier compliance documents
Assist with expense reporting, petty cash reconciliation, and vendor payment follow-ups

Permits, Licensing & Compliance

Prepare and submit permit applications to local jurisdictions; track permit status and expiration dates
Maintain current records of contractor licenses, insurance certificates, and regulatory compliance documents
Distribute design and engineering documents to appropriate project team members

Communication & Office Coordination

Serve as the primary point of contact for incoming calls, emails, and visitor inquiries at the branch office
Act as liaison between field crews, project management, clients, general contractors, and vendors
Prepare and distribute meeting agendas, take meeting minutes, and track action items to completion
Set up new jobs in the Johnson Plumbing project management system and maintain accurate contact directories
Manage office supplies, mail distribution, and general office organization and upkeep

QUALIFICATIONS

Education & Experience

High school diploma or equivalent required; associate’s degree in business administration or related field preferred
Minimum 2–3 years of administrative experience, preferably in construction, engineering, or a trade-related industry
Prior experience supporting multiple managers or supervisors in a fast-paced environment strongly preferred

Skills & Competencies

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with project management platforms such as Procore, Viewpoint, Build Ops, or Builder Trend is a plus
Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously
Excellent written and verbal communication skills with a professional and customer-service-oriented demeanor
High attention to detail and accuracy in document preparation, data entry, and record keeping
Ability to work independently with minimal supervision as well as collaboratively within a team environment
Familiarity with construction terminology, permit processes, and project documentation is highly desirable
Discretion in handling confidential company, financial, and personnel information

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

Office-based role with occasional visits to job sites as required
Standard office hours with potential for occasional overtime during peak project periods
Ability to sit for extended periods and operate standard office equipment
May be required to lift and carry files, office supplies, or materials up to 25 lbs.

COMPENSATION & BENEFITS

Compensation is commensurate with experience and qualifications. A comprehensive benefits package is offered, including:

Competitive hourly wage or salary, DOE
Health, dental, and vision insurance
Paid time off (PTO) and paid holidays
401(k) retirement plan with company match
Opportunities for professional development and advancement

Pay: $30.00 - $35.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

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project administrator jobs in modesto ca

Administrative Assistant

Structural Steel Detailing Manager

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