Title: Anesthesia Practice Manager
Department: Anesthesia Department
Reports to: Regional Director of Operations & a dotted line to the Site Chief
FLSA Status: Exempt
Date created & revised: 09.18.2022, 10.26.23, 10.2.24, 07.22.25
Position Summary: The manager is responsible for the Anesthesia department operations. The manager oversees provider scheduling, payroll, billing, quality, performance and overall operations at the site. The Manager works closely with site leadership (Chief Anesthesiologist and/or Chief CRNA) in providing operational leadership support to the Anesthesia team.
Minimum Qualifications:
· 1-3 years of related practice management experience
· Experience with Microsoft Office, specifically Excel and creating spreadsheets.
· Healthcare billing knowledge
Preferred Qualifications:
· BA Degree
· Preferred experience with Epic, Medaxion or EMR systems; Salesforce or other CRM systems; and QGenda or other scheduling software.
Core Duties & Responsibilities: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Review, analyze and submit billing data and reports including reviews to ensure maximum reimbursement and revenue for the practice.
2. Works with providers to correct documentation errors; researches and provides supporting documentation and answers questions for follow-up information promptly to the billing company and works with providers to correct any documentation errors.
3. Assure all records are complete and included in information submitted to the billing company.
4. Reviews and analyzes billing and operational data for accuracy and for developing statistical reports on the practice site(s).
5. Inputs patient data and daily scheduled cases into EMR and other data collection/billing applications as appropriate.
6. Works with CCI’s Medical Staff Services department with obtaining billing enrollment documents and documents required for CCI’s provider database, as well as expediting reappointment packets.
7. Leads recruitment for sites visits and collaboratively works with Recruits & supports by creating site visit schedules, itineraries, site information and leading the site visit to ensure providers are offered an exceptional interview visit that meets all their needs in an effort to attract them to the practice.
8. Leads and supports on-boarding & scheduling of new providers, residents and students for orientation, EMR training, badges, scrubs, locker access, orientation folder compilation, onboarding paperwork completion etc.
9. Works with CCI Medical Staff Services and/or the hospital office to help facilitate credentialing and privileging of incoming providers or for those providers who need to re-credential including records of ACLS, PALS, BLS, certifications, TB assessment, DEA, references Malpractice insurance etc.
10. Communicates urgent operational issues to Regional Director of Operations (RDO) or Vice President, Operations when RDO is not available keeping them informed when necessary.
11. Develops the yearly, monthly and daily schedule for assigning providers to rooms, determining gaps in coverage, leaves of absence and vacation coverage updating QGenda schedules and communicating them out. Works closely with site leadership to gather leads and referrals, locum companies and works closely with the Staffing & Recruitment department to fill gaps in the schedule. Tracks provider time off.
12. Develops and maintains a successful working relationship with key departments within the health system and CCI to help accomplish anesthesia objectives. This includes the C-Suite of the hospital.
13. Develops and maintains records & files of all active providers, historical records and anesthesia policies adhering to regulatory requirements, site of service and CCI requirements. Is prepared to lead and support file audits or regulatory audits.
14. Miscellaneous support based on being the only on-site non-clinical employee including scheduling classes for providers, preparing meeting agendas, serving a minute taker & both meeting lead, assuring photo blocks from OB and OR are documented and signed gathering & helping to complete benefit enrollment and new hire forms
15. Is responsible for working with HR and/or Medical Affairs when there are performance, attendance or clinical competency and quality issues. Drives and reinforces positive and safe culture by addressing performance or behavioral issues and implements best practices
16. Serves as a liaison between providers for a multitude of entities and departments with vested interest or role in the success of the practice.
17. Participates and helps lead staff meetings, development of agenda to ensure the department, CCI, and Hospital site of services objectives are communicated, reinforced and are presented as a unified front for providers.
18. Reports out on metrics and operations of site regularly to the C-Suite, Operations leadership and to the provider team. Drives and supports efforts to improve on areas of deficiency.
Skills & Abilities:
1. Excellent communication skills, both verbal and written.
2. Must have a high degree of personal accountability and initiative.
3. Ability to anticipate needs of the site Chief, clinical staff and CCI RDO and or VP of Ops.
Work Environment: On-site. Typical healthcare office environment.
Work Locations: Hospital location(s).
Travel: 3-5 times a year for company meetings and events is estimated, but the frequency of travel overall will be based on business needs. If the Anesthesia practice has multiples sites within the geographic area, then travel to those sites regularly is required. For travel overall will be based on business needs.
Compensation: The base salary range for this role is $65,000to $100,000per year.
Benefits: You will also be entitled to receive benefits including employee paid premiums for medical, dental, vision insurance & life insurance. Additional benefits include unlimited PTO, nine (9) paid holidays, retirement, retirement company contribution, retirement profit-sharing contribution, short & long term disability, life insurance options, healthcare savings & spending accounts, employee assistance program (EAP), caregiver support program, adoption assistance, financial wellbeing support program and accident & critical illness coverage.
Pay: $65,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Family leave
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Experience:
- practice management: 1 year (Required)
Ability to Commute:
- Rock Island, IL 61204 (Required)
Ability to Relocate:
- Rock Island, IL 61204: Relocate before starting work (Required)
Work Location: In person
