Position Description:
The Purchasing Team Lead oversees the procurement, inventory control, and distribution of all supplies across all clinical sites. They ensure compliance with HRSA and federal grant requirements and optimize supply-chain costs to support high-quality care. The Purchasing Team Lead manages the end-to-end supply chain operations, ensuring that the organization’s medical, dental, behavioral health, and administrative teams have the necessary supplies to operate. This role acts as a bridge between the finance department, clinical leads, and external vendors to streamline purchasing and reduce waste.
Essential Duties and Responsibilites:
Every effort has been made to make your job description as complete as possible. However, it in no way states or implies these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude these from the position if the work is similar, related, or is a logical assignment to the position.
1. Coordinate the ordering of medical/dental supplies, other miscellaneous supplies, and equipment.
2. Source high-quality vendors.
3. Ensure purchasing activities follow federal uniform guidance(2 CFR Part 200), and HRSA grant guidelines, ensuring readiness for Operational Site Visits.
4. Supervise, train, and mentor purchasing and materials staff. Conduct performance evaluations and foster a collaborative, customer-service-oriented environment.
5. Oversee inventory tracking, par levels, and distribution across all FQHC locations. Minimize stockouts and overstock while overseeing secure storage and asset management.
6. Manage relationships with suppliers and wholesalers. Coordinate and document the rapid removal and replacement of product recalls and expired products in coordination with clinical staff.
7. Utilize and manage procurement and ERP systems to process purchase orders, track deliveries, and maintain auditable records.
8. Attends and participates in continuing education as it relates to best practices for materials management operations.
9. Ensure appropriate orientation and training of staff in all departments for the ordering process.
10. Resolve staff complaints related to supply orders/deliveries as quickly as possible.
11. Maintains strict confidentiality; adheres to all HIPAA guidelines/regulations as well as compliance with HRSA regulations.
12. Reports and/or escalates any supply chain issues that materially impact clinic operations to the Chief Financial Officer as soon as possible.
13. Collaborates with the Executive Management Team, Clinical Directors, Program Coordinators and Site Managers to identify/resolve any supply ordering or delivery issues to ensure optimal efficiency.
14. Completes required CHS training per policy, maintains compliance with and knowledge of all CHS departmental, facility specific and system-wide policy and procedure, attends mandatory departmental meetings and/or training, and follows CHS Mission, Vision and Values in delivery of all services.
15. Participates in all appropriate meetings within the organization.
16. Maintains a working knowledge of all health information management issues such as HIPAA, Corporate Compliance, and other such healthcare regulations as well as compliance with HRSA regulations.
17. This position may require overtime on occasion.
18. Performs other duties as may be assigned.
Education/ Licensure:
Bachelor’s degree in business administration or related field preferred.
Skills/ Experience:
1. Must possess minimum of 3 years of progressively responsible professional experience in management, operations, purchasing, finance, logistics, healthcare administration, or a related field.
1. Must possess strong analytical, critical thinking, organizational abilities, and high proficiency with modern inventory tracking systems.
2.Must possess the strong interpersonal skills to be able to interact professionally with employees, vendors, visitors, government agencies, and the public.
3.Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objective, policies, and procedures, etc., that are necessary for the department.
4.Must be able to work independently and be a self-starter under the direction of the Chief Financial Officer.
5. Supervisory or management experience preferred.
6. Knowledge and understanding of FQHC regulations, and HRSA procurement standards preferred.
7. Must be proficient in Microsoft office.
Environmental/ Working Conditions:
1. Works in a well-lighted/ventilated office area of the facility.
2. Is subject to frequent interruptions.
3. Is involved with personnel, patients, visitors, government agencies/personnel, etc., under all conditions/circumstances.
4. Is subject to hostile and emotionally upset personnel, patients, visitors, etc.
5. Is willing to work beyond normal working hours: weekends, holidays, and other shifts/positions as necessary.
6. Attends and participates in continuing educational programs designed to keep you abreast of changes in your profession.
7. Is subject to cuts, bruises, falls, burns from equipment, odors, etc., throughout the workday.
8. May be exposed to blood borne pathogens, infectious waste, diseases, conditions, etc., including the potential exposure to the AIDS and Hepatitis B viruses.
Physical Demands:
1. Must be able to handle occasional lifting and pulling.
2. Must be able to move intermittently throughout the workday.
3. Must be able to function independently, have personal integrity, and the ability to work effectively with patients, personnel, and support agencies.
4. Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, skills and working conditions may change as needs evolve.
EOE
Internal Grade -
Benefits:
- 403(b)
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
