Patent Legal Assistant
Patent Portfolio Builders — Fredericksburg, VA (Fully Remote, EST Preferred)
About the Position
Patent Portfolio Builders, an Intellectual Property law firm based in Fredericksburg, VA, seeks an experienced Patent Legal Assistant to join our team. This is a fully remote position; we operate as a virtual office and prefer candidates in the Eastern time zone.
We are a small firm of 15, and we are looking for someone who thrives in a support role and is comfortable wearing multiple hats. Candidates should have a minimum of 4–7 years of patent prosecution experience. Please send your resume via email to [email protected].
Job Duties
The new employee will work closely with the IP Administrator, Patent Attorneys, and other support staff. Primary responsibilities include:
- Manage Attorney docket. Which includes US Applications/Prosecution, PCT Applications/Prosecution and Foreign Applications/Prosecution.
- Prepare and file various papers electronically with the United States Patent & Trademark Office (USPTO), including new applications and all prosecution work: Assignments, Declarations, IDS, Amendments, Restrictions, Terminal Disclaimers, Notices of Appeal, Appeal Briefs, Issue Fees, and more.
- Prepare and report filings and invoices to clients.
- Assist with docketing, including tracking deadlines and maintaining the patent docket system.
- Handle U.S. and PCT filings as the primary focus, with some foreign filing work as needed.
Qualities We’re Looking For
- Strong sense of accountability — takes ownership of projects and responsibilities, and resolves issues proactively.
- Exceptional attention to detail, including the ability to proofread and self-check work for accuracy.
- Ability to manage assignments from inception to completion, working independently or under attorney supervision.
- Ability to work concurrently on a variety of projects and perform effectively under pressure when needed.
- Strong analytical and information-gathering skills, with the ability to evaluate and prioritize tasks and data.
- Strong written and verbal communication skills.
Required Skills & Software
- Proficiency with general office software: MS Word, MS Outlook, MS Excel, and PDF software.
- Proficient typing skills required; accurate and efficient keyboarding is essential for this role.
- Experience with USPTO electronic filing systems (Patent Center / EFS-Web) strongly preferred.
- Experience with EPCT and Espacenet
- Experience with Appcoll is a plus
- Familiarity with databases and data entry is a plus.
- Ability to format documents properly and maintain consistent document standards.
Benefits
2 weeks paid time off
***No firm sponsored healthcare
401K fully Employee funded (Eligible after 6 months)
Compensation Work Location: Remote $35-45/Hr
How to Apply
Please submit your resume to [email protected]. We look forward to hearing from you.
Pay: $35.00 - $45.00 per hour
Benefits:
Work Location: Remote
