Top 77 Administrative specialist Jobs in Monrovia, Ca

Administrative Specialist
DLA Piper —Los Angeles, CA
- $34.09 - $44.32 an hour
- Overtime
- Hybrid work
- Writing skills
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Specialist - Substitute
Glendale Community College —Glendale, CA
- $31.28 an hour
- Online Application
- 5 years
- Word processing
- Basic math
- Wellness program
- AD&D insurance
Administrative Specialist II (Part-Time)
Mt. San Antonio College —Walnut, CA
- Part-time
- Word processing
- Writing skills
- English
Area Specialist
Ingersoll Rand —City of Industry, CA
- $60,000 - $85,000 a year
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
22h
Legal Administrative Specialist - Litigation
Morgan Lewis —Los Angeles, CA
- $86,825 - $113,131 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Payroll Specialist/Admin Assistant
Thong, Yu, Wong & Lee, LLP —Rosemead, CA
- $22 - $25 an hour
- Overtime
- Mid-level
- Office
- QuickBooks
Quick Apply
2d
Data Entry Specialist (Requires Bilingual in English and Mandarin)
SunnyDay Adult Day Health Care —El Monte, CA
- Up to $23 an hour
- Part-time
- Microsoft Excel
- English
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
7d
Processing Specialist ll
Tailored Management —Monterey Park, CA
- $17.00 - $17.50 an hour
- Contract
- Computer literacy
- High school diploma or GED
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
1d
Team Coordinator (Experienced Administrative Professional)
Tri Star Sports and Entertainment Group,Inc —West Hollywood, CA
- $71,000 - $85,000 a year
- Full-time
- 5 years
- Mid-level
- Office
Quick Apply
Project Specialist - Administrative
USC —Los Angeles, CA
- $30.14 - $38.71 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Research
2d
Exhibit Program Coordinator (Administrative Analyst/Specialist Exempt II)
California State University —Fullerton, CA
- Weekends as needed
- Background check
- Microsoft Outlook
- Management
- Paid holidays
- Dental insurance
Administrative Specialist
China Unicom americas Operations Limited —Diamond Bar, CA
- Part-time
- Writing skills
- Sanitation
- English
Quick Apply
Proposal Support Specialist (Hybrid)
Lakeshore Learning Materials, LLC —Carson, CA
- $25.72 - $34.61 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- ERP systems
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
Title Administrative Specialist
Rose Hills —Whittier, CA
- $22 - $27 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- AD&D insurance
Quick Apply
5d
Office Management Specialist
Shimmick —Glendale, CA
- $32 - $36 an hour
- Full-time
- Construction site
- Mid-level
- Office
- Health savings account
- Paid holidays
2d
Intake Specialist/Administrative Assistant
L.A. Injury Attorneys —Burbank, CA
- $25 - $30 an hour
- Overtime
- Microsoft Word
- Spanish
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
1d
Legal Administrative Specialist - Labor & Employment
Morgan Lewis —Los Angeles, CA
- $86,825 - $113,131 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Parental leave
1d
Administrative Services Specialist
Housing Authority of the County of San Bernardino —Upland, CA
- $21.72 an hour
- Full-time
- Bilingual
- Office
- High school diploma or GED
- AD&D insurance
- Paid holidays
7d
Imaging Administrative Specialist - Part-Time - 8-Hour Night Shift
Cedars-Sinai —Los Angeles, CA
- $33.50 - $34.49 an hour
- 8 hour shift
- Mid-level
- Windows
- Administrative experience
Client Service Specialist - Administrative
CBRE —Los Angeles, CA
- $33.66 - $36.06 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance

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Administrative Specialist

DLA Piper -
Los Angeles, CA

Apply Now

Job Details

Full-time
$34.09 - $44.32 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Writing skills
Employee relationship building
High school diploma or GED
Video conferences (communication methods)
File organization

Full Job Description

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Summary

The Administrative Specialist, working in collaboration with and in support of the firm’s strategic initiatives , provides operations support to an assigned office to include standard Receptionist duties, as well as assistance with facilities, event planning, and projects.

Location

This position is located in our Los Angeles office and offers an onsite work schedule.

Responsibilities

Answer main office phone line.
Greet guests.
Schedule conference rooms, hospitality services, videoconferencing equipment, etc.
Confirm arrangements.
Place catering orders for meetings and events.
Issue loaner and permanent office badges – activate and deactivate as necessary.
Place orders for staff relations requests – flowers/food/gifts.
Assist with branded communications to the office.
Maintain Daily Notice.
Liaise with property management for maintenance requests, loading dock/delivery issues, and janitorial services.
Coordinate parking.
Obtain Operations/Facilities estimates and coordinate schedules with vendors as necessary.
Process department invoices.
Review invoices for accuracy and submit for approval.
Interact with Accounts Payable to ensure checks are processed as necessary.
Complete expense reports as required for Operations services.
Serve as Sustainability Lead for one or more offices.
Assist with coordination of office and/or department events, including blood drives, special events, and parties.
Other duties as assigned.

Desired Skills

Must have strong communication and interpersonal skills required to interact with staff and attorneys on a regular basis. Good organizational skills necessary to maintain files, coordinate schedules and track a variety of data. Ability to work effectively in a fast-paced environment.

Minimum Education

High School Diploma or GED.

Certificates

Some additional computer or administrative training preferred.

Minimum Years of Experience

1 year experience providing administrative support preferred.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
Provide timely, accurate, and quality work product.
Successfully meet deadlines, expectations, and perform work duties as required.
Foster positive work relationships.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
Ability to work under pressure and manage competing demands in a fast-paced environment.
Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

Application Process

Applicants must apply directly online instead of sending application materials via email.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected] .

Agency applications will not be considered.

No immigration sponsorship is available for this position.

The firm’s expected hiring range for this position is $34.09 - $44.32 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

Non-California applicants who apply for this California-based role do so voluntarily and are not eligible for relocation assistance. Relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.

#LI-KP1
#LI-Hybrid

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .

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Refine Your Search

administrative specialist jobs in monrovia, ca

Administrative Specialist

Administrative Specialist - Substitute

Administrative Specialist II (Part-Time)

Area Specialist

Legal Administrative Specialist - Litigation

Payroll Specialist/Admin Assistant

Data Entry Specialist (Requires Bilingual in English and Mandarin)

Processing Specialist ll

Team Coordinator (Experienced Administrative Professional)

Project Specialist - Administrative

Exhibit Program Coordinator (Administrative Analyst/Specialist Exempt II)

Administrative Specialist

Proposal Support Specialist (Hybrid)

Title Administrative Specialist

Office Management Specialist

Intake Specialist/Administrative Assistant

Legal Administrative Specialist - Labor & Employment

Administrative Services Specialist

Imaging Administrative Specialist - Part-Time - 8-Hour Night Shift

Client Service Specialist - Administrative

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