Top 32 Maintenance coordinator Jobs in Montana

Accounting and Operations Coordinator
Palisade Group —Red Lodge, MT
- $50,000 - $80,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Accounting
- Paid training
- Health insurance
Quick Apply
11d
MDS Coordinator / Social Services (RN or LPN)
Aspen Meadows Health and Rehabilitation —Billings, MT
- $35 - $43 an hour
- Full-time
- Skilled nursing facility
- RN License
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Accounting Operations Coordinator
Reynolds Window and Door —Billings, MT
- $24.28 - $29.24 an hour
- Full-time
- Office
- QuickBooks
- Construction experience
- Health insurance
Quick Apply
Maintenance Parts Coordinator
Sibanye Stillwater —Big Timber, MT
- $36 - $44 an hour
- Mechanic experience
- Engineering
- Research
- Disability insurance
- Health insurance
Quick Apply
Property Maintenance & Operations Coordinator
Go Big Rentals, Inc. —Big Sky, MT
- From $50,000 a year
- Full-time
- Background check
- Clean driving record
- Customer service
- Flexible schedule
- Referral program
Quick Apply
1d
Social Services Coordinator - Team Care Management
St. Peter's Health —Helena, MT
- Full-time
- Mid-level
Client Services Coordinator
Entre Technology Services —Billings, MT
- $40,000 - $50,000 a year
- 8 hour shift
- Computer science
- Computer Science
- Research
Quick Apply
9d
Social Services Coordinator
The Salvation Army —Missoula, MT
- $25 an hour
- Full-time
- Background check
- Computer literacy
- Mid-level
- Paid holidays
- Disability insurance
Grant and Outreach Coordinator - 988 Crisis Services (Missoula, MT)
Aware Inc. —Missoula, MT
- $50,000 - $60,000 a year
- Mid-level
- Analysis skills
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Center for Large Landscape Conservation —Bozeman, MT
- $26.44 - $28.85 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Member Services Coordinator
ROCKY MOUNTAIN ELK FOUNDATION —Missoula, MT
- $17 an hour
- Full-time
- Background check
- High school diploma or GED
- Data entry
- Health savings account
- Health insurance
Quick Apply
Client Access Care Coordinator - Integration Services (Helena, MT)
Aware Inc. —Helena, MT
- $19.75 an hour
- Clean driving record
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Medicare Part B Operations Coordinator, Revenue Cycle
CVS Health —Montana
- $17.00 - $34.15 an hour
- Full-time
- Remote
- HIPAA
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Local Vacancy Field Services Coordinator
FAR Inspections —Montana City, MT
- $25 - $35 an hour
- Full-time
- Background check
- Computer literacy
- Residential
- Flexible schedule
Diabetes Outpatient Coordinator, Nutrition/Diabetes Services (Exempt)
Benefis Health System —Great Falls, MT
- $65,644.80 a year
- Full-time
- RN License
- Hospital
- Inpatient
Academic Services Coordinator
Montana State University —Bozeman, MT
- $22.99 an hour
- Microsoft Word
- School experience
- Microsoft Excel
10d
Convention Services Coordinator (Grouse Mountain Lodge)
Pursuit Collection —Whitefish, MT
- $22 an hour
- Online Application
- Mid-level
- Hotel
- US work authorization
Family Care Coordinator - Early Childhood Services (Belgrade, MT)
Aware Inc. —Belgrade, MT
- $50,000 a year
- Weekends as needed
- Background check
- Clean driving record
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Home Care Service Coordinator/ Case Manager - Missoula Area
Addus Homecare —Missoula, MT
- Monday to Friday
- Microsoft Word
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Lead Tour Guide & Operations Coordinator
Wild North Guides —Whitefish, MT
- $21 - $25 an hour
- Email
- CPR Certification
- Clean driving record
- Mid-level
Quick Apply

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Accounting and Operations Coordinator

Palisade Group
Red Lodge, MT

Quick Apply

Job Details

Full-time
$50,000 - $80,000 a year
11 days ago

Benefits

Paid training
Health insurance
Paid time off
Paid sick time

Qualifications

Accounting experience within construction industry
Customer communication
Construction
QuickBooks Online
Accounting
Property management

Full Job Description

Position Overview

The Accounting & Operations Coordinator provides support for accounting, construction administration, property management, inventory management, project coordination, and general business operations. This position is intended to function as a hybrid role, with approximately 50% of responsibilities focused on accounting support, including accounts payable, accounts receivable, payroll administration, vendor management, inventory tracking, and reporting support, and 50% focused on office management, project administration, subcontractor compliance, owner and tenant support, task coordination, and day-to-day operational needs. As the primary in office administrative resource, this role helps ensure that critical financial, operational, and project-related processes are completed accurately and efficiently while allowing senior accounting staff, project managers, and ownership to focus on higher-value responsibilities, strategic initiatives, and company growth.

1. Accounts Payable (AP)

Vendor Management

Collect and maintain W-9 forms, Certificates of Insurance, contractor registrations, and vendor records.
Set up new vendors and maintain vendor files.
Monitor document expirations and request updated documentation.

Invoice Processing

Review invoices for completeness and proper approvals.
Verify coding and supporting documentation.
Enter vendor bills into accounting software.
Match invoices to purchase orders, contracts, or supporting documentation.
Route invoices for approval and follow up on outstanding approvals.

Payment Administration

Prepare weekly and bi-weekly payment runs.
Assist with ACH payment processing.
Maintain lien waiver tracking and payment documentation.
Communicate with vendors regarding payment status and account inquiries.

2. Accounts Receivable (AR)

Customer Billing

Prepare and distribute invoices.
Maintain customer records and billing information.
Assist with owner statements and monthly billing processes.

Collections & Follow-Up

Monitor outstanding receivables.
Follow up on overdue balances.
Communicate with customers regarding billing questions and payment issues.

Cash Application

Record incoming payments.
Assist with ACH processing and payment tracking.
Research and resolve payment discrepancies.

3. General Ledger (GL) Support

Transaction Processing

Assist with data entry and transaction review.
Maintain organized accounting records and supporting documentation.
Research accounting discrepancies and assist with corrections.

Reconciliations

Assist with account reconciliations.
Verify supporting documentation for transactions.
Collaborate on schedules and reports used during month-end close.

Financial Reporting Support

Compile information for management reporting.
Maintain schedules and spreadsheets supporting financial reporting.
Assist with audits and special projects as assigned.

4. Payroll Administration

Payroll Processing Support

Collect and review employee time records.
Verify payroll data for completeness and accuracy.
Assist with payroll entry and review processes.

Employee Records

Maintain employee payroll documentation.
Track benefit deductions and payroll-related changes.
Assist with onboarding and offboarding documentation.

Compliance

Maintain payroll records.
Assist with workers' compensation audits and payroll reporting requirements.

5. Construction Administration

Subcontractor Compliance

Collect and maintain subcontractor agreements.
Track Certificates of Insurance and workers' compensation coverage.
Maintain lien waiver records.
Ensure subcontractor documentation remains current.
Track, prepare and submit GL and WC audits.

Project Support

Assist with project documentation and filing.
Track project approvals and administrative requirements.
Coordinate communication between accounting and project management teams.

Budget & Cost Tracking Support

Assist with collecting project cost information.
Maintain supporting documentation for project reporting.
Support job costing and budget tracking efforts.

6. Inventory Management & Control

Inventory Tracking

Maintain inventory records for property management, maintenance, housekeeping, and office supplies.
Record inventory usage, transfers, restocking activities, and adjustments.
Ensure inventory transactions are entered accurately and timely.

Physical Inventory Counts

Perform regular inventory counts and cycle counts.
Compare physical inventory to recorded balances.
Investigate and document inventory variances.
Assist with month-end inventory reconciliations.

Inventory Purchasing & Replenishment

Monitor inventory levels and identify items requiring replenishment.
Coordinate supply orders with vendors.
Maintain minimum stock levels for frequently used items.
Assist with vendor pricing and supply cost analysis.

Owner & Project Cost Allocation

Track inventory usage by property, homeowner, project, or department.
Assist with monthly owner billing for restocked supplies.
Maintain supporting documentation for inventory-related charges.
Help ensure inventory costs are properly allocated and recoverable where applicable.

Inventory Process Improvement

Assist with implementation and maintenance of inventory tracking systems.
Develop and maintain inventory procedures.
Support integration between inventory management, accounting, and operational systems.
Identify opportunities to improve inventory accuracy, efficiency, and reporting.

7. Property Management Administration

Owner & Tenant Support

Assist with owner communication and documentation.
Prepare supporting information for owner statements.
Maintain tenant and owner records.

Vendor Coordination

Coordinate maintenance and service requests.
Maintain vendor documentation and compliance records.
Track invoice status and supporting documentation.

8. Administrative & Office Support

Document Management

Organize digital and physical files.
Maintain company records and administrative documentation.
Manage document retention and filing procedures.

Process Improvement

Assist with development and maintenance of company procedures.
Help implement and improve administrative workflows.
Manage and maintain current software/apps such as Asana, BusyBusy, QBO, SaasAnt and OneDrive
Support software implementation and operational improvements.

General Office Administration

Respond to internal and external inquiries.
Coordinate meetings and scheduling as needed.
Provide administrative support to accounting, project management, and ownership teams.

Join us in this exciting role where your expertise will directly impact our organization’s success! We value proactive problem-solvers who thrive on accuracy and efficiency. If you’re passionate about finance operations and eager to make a difference through meticulous work and collaborative effort — we want to hear from you!

Pay: $50,000.00 - $80,000.00 per year

Benefits:

Health insurance
Paid sick time
Paid time off
Paid training

Experience:

construction Accounting: 3 years (Required)
Property Management Accounting: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

maintenance coordinator jobs in montana

Accounting and Operations Coordinator

MDS Coordinator / Social Services (RN or LPN)

Accounting Operations Coordinator

Maintenance Parts Coordinator

Property Maintenance & Operations Coordinator

Social Services Coordinator - Team Care Management

Client Services Coordinator

Social Services Coordinator

Grant and Outreach Coordinator - 988 Crisis Services (Missoula, MT)

Operations Coordinator

Member Services Coordinator

Client Access Care Coordinator - Integration Services (Helena, MT)

Medicare Part B Operations Coordinator, Revenue Cycle

Local Vacancy Field Services Coordinator

Diabetes Outpatient Coordinator, Nutrition/Diabetes Services (Exempt)

Academic Services Coordinator

Convention Services Coordinator (Grouse Mountain Lodge)

Family Care Coordinator - Early Childhood Services (Belgrade, MT)

Home Care Service Coordinator/ Case Manager - Missoula Area

Lead Tour Guide & Operations Coordinator

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