Top 170 Senior administrative officer Jobs in Monterey Park Ca

Administrative Assistant
California Institute of Technology —Pasadena, CA
- Full-time
- Microsoft Excel
- Mid-level
- Office
Office Administrative Director
Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates —Los Angeles, CA
- $215,000 - $250,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Analysis skills
- Health insurance
- Dental insurance
Inpatient/ Primary Care Physician
Kedren Community Health Center Inc —Los Angeles, CA
- $185,000 a year
- On call
- CPR Certification
- Medicine
- BLS Certification
Quick Apply
Military Service - U.S. Air National Guard, All Source Intelligence Analyst
Military Service - U.S. Air National Guard Recruiting —California
- From $49,838.78 a year
- Full-time
- High school diploma or GED
- Entry level
Executive Assistant & People Operations Coordinator
SprintRay —Los Angeles, CA
- $70,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
5d
Medical Staff Administration Committee Coordinator
Cedars-Sinai —Los Angeles, CA
- $67,891.20 - $105,227.20 a year
- 8 hour shift
- Microsoft Word
- Microsoft Outlook
- Hospital
6d
Administrative Fellow
UCLA Health —Los Angeles, CA
- $96,000 a year
- Online Application
- Research
- Master of Business Administration
- Entry level
14d
Housing Administrator
USC —Los Angeles, CA
- $82,000.00 - $89,476.99 a year
- Research
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Executive Assistant & Board Liaison
Water and Power Community Credit Union —Los Angeles, CA
- $89,988.33 - $134,982.49 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
SENIOR DIRECTOR - ADMINISTRATION
City of Long Beach, CA —Long Beach, CA
- $170,356.77 - $255,025.90 a year
- Online Application
- Background check
- Customer service
- Administrative experience
- Paid parental leave
- Disability insurance
Executive Assistant - Probation and Pretrial Services Office
California Central District Court —Los Angeles, CA
- $63,388 - $133,923 a year
- Part-time
- 5 years
- Word processing
- Writing skills
- Travel reimbursement
- Paid parental leave
Administrative Assistant – Surgery – Part Time 12 Hour Day Shift, Saturdays & Sundays (Non-Exempt) (Non-Union)
USC —Los Angeles, CA
- $26.00 - $41.28 an hour
- 12 hour shift
- Acute care
- Surgery
- High school diploma or GED
ADMIN SUPV 2
The Regents of the University of California on behalf of their Los Angeles Campus —Los Angeles, CA
- $88,900 - $190,300 a year
- Full-time
- Background check
- 18 years or older
- 7 years
8d
Senior Property and Logistics Administrator
California Institute of Technology —Pasadena, CA
- $29 - $39 an hour
- Full-time
- Ability to lift 50 pounds
- Driver's License
- University
- Paid holidays
- Health insurance
Chief Administrative Officer
Providence —Mission Hills, CA
- $111.51 - $205.94 an hour
- Full-time
- Hybrid work
- Office
- Master's degree
- Bachelor's degree
- Paid parental leave
- Paid holidays
Contract Specialist
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Los Angeles, CA
- $87,061 - $135,657 a year
- Part-time
- Hybrid work
- Background check
- Customer service
- Pass drug screening
- Paid holidays
- On-the-job training
5d
Program Coordinator, Board Relations
Loyola Marymount University —Los Angeles, CA
- $25.87 - $32.31 an hour
- Full-time
- Hybrid work
- Google Workspace
- Word processing
- Mid-level
7d
Director of Facilities
AHMC Healthcare —San Gabriel, CA
- From $107,700 a year
- Full-time
- Hospital
- 3 years
- Construction experience
- 401(k) matching
Administrative Assistant – Surgery – Part Time 12 Hour Day Shift, Saturdays & Sundays (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Los Angeles, CA
- $26.00 - $41.28 an hour
- 12 hour shift
- Acute care
- Background check
- Surgery
MEDICAL SECRETARY
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $57,273.84 - $71,152.32 a year
- Weekends as needed
- Writing skills
- Office
- Administrative experience

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Administrative Assistant

California Institute of Technology -
Pasadena, CA

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Job Details

Full-time

Qualifications

Microsoft Excel
Tooling
Faculty collaboration
Content editing
Productivity software
AI-driven automation
ChatGPT

Full Job Description

Administrative Assistant

Caltech

Job Category: Fulltime Regular
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Division of Chemistry and Chemical Engineering (CCE) seeks a motivated, adaptable, and intellectually curious individual to join the division's administrative team. CCE faculty are among the most distinguished and innovative in the world, leading research into new areas of science and technology. Reporting to the Division Operations Officer, the successful candidate will provide tailored administrative support to multiple research groups and professors while working within a dynamic and collaborative team of administrative staff. This individual will interact with various departments and programs on campus and leverage cutting-edge automation and AI tools to support the ambitious goals of Caltech research laboratories. This role offers an exciting opportunity for an individual eager to provide high-level administrative support at a collaborative, world-class research institute. The selected candidate will gain mentorship, skill development, proximity to science, exposure to career pathways, training in research administration, experience with grant proposals, and professional development. The role is a strong fit for someone interested in research administration, academic operations, grants management, science communication, and/or AI-enabled productivity.

Essential Job Duties
Administrative Support and Coordination:

Provide administrative assistance to professors and research groups.
Tailor support to individual faculty needs, including managing calendars and scheduling meetings, appointments, and interviews.
Answer and compose correspondence on behalf of professors, maintaining a professional and proactive communication style.

Document Preparation and Editing:

Draft, type, edit, and/or proof manuscripts, patent applications, grant proposals, funding reports, and other documents as needed.
Prepare and edit PowerPoint presentations, developing presentation materials from original content.
Take ownership of improving templates, workflows, group documentation, and recurring administrative processes.

Grant and Budget Management:

Track deadlines for grant proposals, ensuring timely submission and compliance with funding agency requirements.
Prepare and collate grant proposal supporting sections, including for NIH submissions.
Provide budget-related assistance by reconciling discrepancies and tracking purchases.
Provide data and input for financial projections, collaborating with grant managers as needed.

Event Planning and Coordination:

Plan, organize, and coordinate special events such as seminars, symposiums, conferences, and faculty dinners.
Coordinate logistics, including speaker travel arrangements, lecture hall AV setup, catering, and budget reconciliation.

Teaching Support:

Prepare classroom materials, arrange teaching equipment/AV, and collect homework and examinations for undergraduate and graduate courses.
Maintain files of letters of recommendation for student and postdoctoral applications.

Personnel Coordination:

Maintain up-to-date information on research group members.
Coordinate interview and hiring processes for new members.
Update lab-specific guides and distribute them to new members.

AI Integration and Utilization:

Learn and implement AI tools such as ChatGPT, Claude, CoPilot, and other relevant technologies to enhance efficiency in administrative tasks.
Use AI and automation tools to assist with drafting documents, managing schedules, creating reports, and streamlining communication and workflows.

General Office Management:

Maintain records, databases, and document files electronically and in hard copy, ensuring accuracy and confidentiality.
Manage purchasing cards, reconcile expenses, and process reimbursements.
Interface with campus personnel, external associates, and Division staff, acting as a liaison to the research group(s).

Other Duties as Assigned:

Provide administrative backup to other administrative staff and assist with Division-wide initiatives as needed.
Serve as the Floor Warden or Building Coordinator for emergency planning purposes.

Basic Qualifications

Bachelor's degree or equivalent experience.
3+ years of administrative support experience, preferably in an academic setting, or equivalent experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendaring/email systems.
Demonstrated experience using AI tools such as ChatGPT, Claude, and CoPilot; understanding of when the use of AI tools is or isn't appropriate, and whether a particular AI output aligns with the prompt and intended purpose.
Highly organized, able to manage competing priorities and meet deadlines with accuracy and attention to detail.
Excellent interpersonal and communication skills, with the ability to interface professionally with faculty, staff, students, and visitors.
Strong word-processing and proofreading skills.
Ability to work independently, demonstrate good judgment, and maintain confidentiality.

Preferred Qualifications

Knowledge of Caltech policies, procedures, and systems.
Proficient with both PC and Mac operating systems.
Previous experience supporting senior faculty and/or managing NIH grant proposals.
Experience with workflow automation such as Microsoft 365 automations or similar tools to streamline processes and integrate systems.
Experience with content management systems or developing other web-based applications (e.g., research lab websites).

Required Documents

Resume

To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Refine Your Search

senior administrative officer jobs in monterey park ca

Administrative Assistant

Office Administrative Director

Inpatient/ Primary Care Physician

Military Service - U.S. Air National Guard, All Source Intelligence Analyst

Executive Assistant & People Operations Coordinator

Medical Staff Administration Committee Coordinator

Administrative Fellow

Housing Administrator

Executive Assistant & Board Liaison

SENIOR DIRECTOR - ADMINISTRATION

Executive Assistant - Probation and Pretrial Services Office

Administrative Assistant – Surgery – Part Time 12 Hour Day Shift, Saturdays & Sundays (Non-Exempt) (Non-Union)

ADMIN SUPV 2

Senior Property and Logistics Administrator

Chief Administrative Officer

Contract Specialist

Program Coordinator, Board Relations

Director of Facilities

Administrative Assistant – Surgery – Part Time 12 Hour Day Shift, Saturdays & Sundays (Non-Exempt) (Non-Union)

MEDICAL SECRETARY

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