Top 25 Department assistant Jobs in Montevallo, Al

Executive Administrative Assistant
Central Alabama Wellness —Calera, AL
- $18 - $23 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
8d
Administrative Assistant
MPS Group, Inc. —Vance, AL
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
12d
Administrative Assistant Proffesional -2
4P Consulting Inc. —Calera, AL
- Full-time
- Mid-level
- Office
- Editing
Quick Apply
Administrative Assistant - Executive
Regions —Hoover, AL
- $67,250 - $84,970 a year
- Overtime
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
10d
Administrative Assistant
Magnolia Creek Treatment Center —Columbiana, AL
- Part-time
- CPR Certification
- Clean driving record
- Current TB test
Quick Apply
Warehouse Material Handler and Operations Administrative Assistant
US Venture —Alabaster, AL
- From $19 an hour
- Overtime
- Inventory management
- Customer service
- Basic math
- Paid holidays
- Health insurance
Administrative Assistant
Westerkamp Group LLC —Birmingham, AL
- $15 - $20 an hour
- Part-time
- Inventory management
- HIPAA
- Office
Quick Apply
Administrative Assistant I 4P/743
4P Consulting Inc. —Wilsonville, AL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Executive Administrative Assistant and Office Manager
Twin Construction —Homewood, AL
- $60,000 - $90,000 a year
- Full-time
- Background check
- 5 years
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Hoover Met Complex
The Sports Facilities Companies —Hoover, AL
- Extended hours
- Mid-level
- Team management
- Ability to sit for extended periods
Quick Apply
Office Assistant (Music Department)
University of Montevallo —Montevallo, AL
- $8 an hour
- Part-time
- Office
- High school diploma or GED
- University
Administrative Assistant 1 4P/209
4P Consulting Inc. —Birmingham, AL
- Full-time
- Oracle
- Microsoft Outlook
- Customer service
Quick Apply
Administrative Assistant / HPM
Hoar —Birmingham, AL
- Full-time
- Word processing
- Office
- Microsoft Office
3d
Administrative Assistant 3
4P Consulting Inc. —Birmingham, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Department of Theatre Student Office Assistant
University of Montevallo —Montevallo, AL
- $8 an hour
- Part-time
- Office
- Ability to climb stairs
- High school diploma or GED
Administrative Assistant 3 (IT) 4P/436
4P Consulting Inc. —Birmingham, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Administrative Assistant III 4P/706
4P Consulting Inc. —Birmingham, AL
- Full-time
- Microsoft Outlook
- 11+ years
- Research
Quick Apply
Legal Administrative Assistant - Technology, Data Privacy, and Cybersecurity
Polsinelli PC —Birmingham, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
Assistant Department Manager (Installation Materials)
Floor and Decor Outlets of America, Inc. —Homewood, AL
- Merchandising
- Mid-level
- Forklift
- Employee stock purchase plan
- Paid holidays
Quick Apply
Assistant Department Manager (Wood)
Floor and Decor Outlets of America, Inc. —Homewood, AL
- Merchandising
- Mid-level
- Forklift
- Employee stock purchase plan
- Paid holidays
Quick Apply

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Executive Administrative Assistant

Central Alabama Wellness -
Calera, AL

Quick Apply

Job Details

Full-time
$18 - $23 an hour
8 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Teamwork
Interpersonal skills
Executive administrative support
High school diploma or GED
Driver's License
Attention to detail

Full Job Description

Executive Administrative Assistant

Position Summary:
We are seeking an organized, proactive, and highly professional Executive Administrative Assistant to support our Executive Director and Board of Directors. In this pivotal role, you will ensure smooth day-to-day operations, coordinate Board activities, manage vital records, support Human Resources functions, and handle a variety of administrative tasks with discretion and efficiency.

The ideal candidate is resourceful, adaptable, and thrives in a dynamic environment. You excel at multitasking, anticipating needs, solving problems independently, and communicating effectively with internal and external stakeholders.

Minimum qualifications: High School Diploma or equivalent; valid Alabama driver’s license; minimum of five (5) years progressively responsible administrative support experience. A broad knowledge of community mental health operations preferred.

Primary Responsibilities:

1. Executive Office Support

Keep the Executive Director’s office highly organized and efficient each day.
Maintain up-to-date, accessible files and documents.
Manage contracts promptly and accurately, ensuring proper signatures, distribution, and filing and troubleshooting issues as they arise.
Greet and assist visitors, representing the Executive Director’s office with professionalism and excellent public relations skills.
Provide confidential typing, and general administrative support, ensuring accuracy and timeliness.
Prepare agendas, minutes, and schedules for meetings, anticipating the Executive Director’s needs.

2. Board Coordination

Distribute Board meeting notices and minutes promptly.
Prepare and organize Board meeting materials in a clear, sequential manner.
Maintain organized files for Board minutes and correspondence.
Schedule all Board and Committee meetings, including the Annual Meeting, with attention to detail and foresight.

3. Facility Records Management

Maintain organized files for each facility, covering certifications, site visits, maintenance, renovations, leases, and related records.
Ensure files are updated proactively and easily accessible for compliance and reporting needs.
Prepare and maintain report for performance of clinical reviews of client charts
Receive and fulfill requests for documentation from the Department of Disability Services

4. Human Resources Support

Assist with managing Relias Learning data for new hires and employee updates.
Assist with coordinating staff events such as holiday luncheons and wellness activities.
Assist with preparations for certification site visits, reviews, and audits.

5. Additional Administrative Support

Maintain Consultation and Education files in compliance with standards.
Organize Committee Meeting minutes.
Monitor and maintain office supply levels for the Executive Director’s office.
Create and maintain an after-hours on-call schedule for outpatient therapists.
Complete additional duties and special projects as assigned, upholding confidentiality and accuracy.
Assist with main front desk duties as needed.

Key Qualities for Success:

Exceptional Organizational Skills: Manage multiple tasks, deadlines, and projects efficiently.
Strong Communication: Clear and professional written and verbal communication with staff, Board members, partners, and visitors.
Attention to Detail: Ensure accuracy and thoroughness in all tasks, documents, and communications.
Problem-Solving: Anticipate challenges and resolve issues independently.
Time Management: Prioritize tasks, manage schedules, and meet deadlines consistently.
Proactiveness & Resourcefulness: Take initiative to anticipate and address needs without waiting to be asked.
Discretion & Confidentiality: Handle sensitive information with the utmost trust and professionalism.
Interpersonal Skills: Build positive relationships and foster a collaborative, supportive work environment.
Adaptability: Remain flexible and responsive in a dynamic setting.
Technology Savvy: Proficient with common office software, scheduling tools, and document management systems.

Why Join Us:

This is an opportunity to work closely with leadership and make a meaningful impact behind the scenes. You’ll play a vital role in ensuring our organization runs smoothly and efficiently, while developing valuable administrative, HR, and governance coordination experience in a supportive and mission-driven workplace.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

department assistant jobs in montevallo, al

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant Proffesional -2

Administrative Assistant - Executive

Administrative Assistant

Warehouse Material Handler and Operations Administrative Assistant

Administrative Assistant

Administrative Assistant I 4P/743

Executive Administrative Assistant and Office Manager

Administrative Assistant - Hoover Met Complex

Office Assistant (Music Department)

Administrative Assistant 1 4P/209

Administrative Assistant / HPM

Administrative Assistant 3

Department of Theatre Student Office Assistant

Administrative Assistant 3 (IT) 4P/436

Administrative Assistant III 4P/706

Legal Administrative Assistant - Technology, Data Privacy, and Cybersecurity

Assistant Department Manager (Installation Materials)

Assistant Department Manager (Wood)

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