Top 61 Assistant coordinator Jobs in Montgomery, Al

Executive Assistant & Special Events Coordinator
ACLU of Alabama —Montgomery, AL
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Communication skills
Quick Apply
Enrollment Specialist
GT Independence —Montgomery, AL
- $21 an hour
- Hybrid work
- Marketing
- HIPAA
- Travel
- Paid time off
Quick Apply
Safety Coordinator Assistant
AIDT —Montgomery, AL
- $62,163 - $89,284 a year
- Background check
- 5 years
- Research
COMMUNICATIONS SPECIALIST - PART TIME (MONTGOMERY, AL)
University of Alabama at Birmingham —Montgomery, AL
- $22.90 - $23.00 an hour
- Part-time
- Marketing
- University
- Organizational skills
Patient Care Coordinator-Prattville Urgent Care-FT
Jackson Hospital and Clinic —Montgomery, AL
- Full-time
- Computer literacy
- Urgent Care
- Mid-level
Quick Apply
8d
Certified Nursing Assistant
John Knox Manor Inc —Montgomery, AL
- Full-time
- Customer service
- High school diploma or GED
- CNA
Quick Apply
Technical Assistant Pulp
International Paper —Prattville, AL
- $93,400 - $124,500 a year
- Full-time
- Bachelor of Science
- Engineering
- Mid-level
- Disability insurance
- Health insurance
Early Care and Education Trainer I
FAMILY GUIDANCE CENTER —Montgomery, AL
- Mid-level
- Bachelor's degree
- Mentoring
Quick Apply
ELEMENTARY TEACHER
Alabama State Department of Education —Montgomery, AL
- $47,600 a year
- Background check
- Classroom
- Bachelor of Science
Work Study Coordinator
Alabama State University —Montgomery, AL
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Disability insurance
- Dental insurance
Patient Care Coordinator MA - OB/GYN Clinic - FT
Jackson Hospital and Clinic —Montgomery, AL
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
Quick Apply
Patient Care Coordinator LPN – Urology Clinic/Dr. Sherrer – FT
Jackson Hospital and Clinic —Montgomery, AL
- Full-time
- Vital signs
- Mid-level
- High school diploma or GED
Quick Apply
Assistant Production Control Manager - Temporary
Kyungshinlear —Montgomery, AL
- Full-time
- 5 years
- Microsoft Office
- Analysis skills
Quick Apply
3d
Patient Care Coordinator-OBGYN
Jackson Hospital and Clinic —Montgomery, AL
- High school diploma or GED
- Clinic
- Ob/Gyn
Quick Apply
1d
MIDDLE SCHOOL TEACHER
Alabama State Department of Education —Montgomery, AL
- $47,600 a year
- Background check
- Classroom
- Bachelor of Science
Loan Coordinator
Alabama State University —Montgomery, AL
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Disability insurance
- Dental insurance
10d
Assistant Teacher Robinson Springs
FAMILY GUIDANCE CENTER —Millbrook, AL
- Full-time
- Classroom
- Preschool
- Child Development Associate Certification
Quick Apply
Transportation Shop Assistant
Alabama State Department of Education —Pike Road, AL
- Weekends as needed
- Pass drug screening
- CDL
- High school diploma or GED
Warehouse Assistant Manager
Viscofan —Montgomery, AL
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Forklift
Quick Apply
Medication Nurse for Memory Care Assisted Living
Country Cottage of Montgomery —Montgomery, AL
- $23 - $26 an hour
- Part-time
- Mid-level
- Driver's License
- Criminal background check
Quick Apply

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Executive Assistant & Special Events Coordinator

ACLU of Alabama
Montgomery, AL

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Vendor relationship building
Executive administrative support
Special events experience
Managing executive calendars
Stakeholder relationship building

Full Job Description

Executive Assistant & Special Events Coordinator

ACLU of Alabama (ACLU-AL)

Classification: Full-Time, Exempt

Reports to: Chief of Staff

Position Summary

The Executive Assistant & Special Events Coordinator provides high-level administrative and operational support to the Executive Team while leading the planning and execution of key organizational events and convenings.

This role functions as a strategic partner to leadership supporting daily operations, advancing organizational priorities, and ensuring events are executed with excellence and alignment to ACLU-AL’s mission.

The position is intentionally structured with a 70/30 focus:

70% Executive & Operations Administrative Support
30% Special Events & Convenings

This role is ideal for a highly organized, proactive professional who thrives at the intersection of leadership support, project management, and event execution.

Core Accountabilities

Executive & Operations Administrative Support (70%)

Leadership Support & Coordination

Provide direct administrative support to the Executive Team, including calendar management, scheduling, meeting coordination, travel logistics, and expense tracking.
Serve as a key point of coordination between leadership, staff, board members, and external partners.
Track action items, deadlines, and follow-ups across leadership priorities to ensure accountability and follow-through.

Meetings, Briefings & Communications

Prepare agendas, briefing materials, presentations, and follow-up notes for leadership, board, and cross-departmental meetings.
Assist with drafting, organizing, and distributing internal and external communications on behalf of leadership, as needed.
Coordinate logistics and materials for board-related meetings in partnership with the Chief of Staff.

Operational & Administrative Support

Support the Chief of Staff and the rest of the Executive Team with administrative coordination related to organizational systems, processes, and internal initiatives.
Maintain organized digital and physical filing systems for leadership documents, contracts, and key operational materials.
Assist with confidential and sensitive communications, personnel-related documentation, and leadership workflows with professionalism and discretion.

Special Events & Convenings (30%)

Event Planning & Execution

Lead planning and execution for ACLU-AL events, including staff retreats, board meetings, community convenings, trainings, service days, and special initiatives.
Develop detailed event timelines, run-of-show documents, budgets, and staffing plans.
Coordinate logistics such as venue selection, room blocks, catering, A/V, transportation, accessibility needs, and on-site support.

Vendor & Partner Management

Serve as the primary liaison with hotels, venues, vendors, and external partners.
Support contract coordination and vendor agreements in collaboration with the Chief Financial Officer, Chief of Staff, and other internal stakeholders as appropriate.
Track vendor deliverables, invoices, and timelines to ensure smooth execution.

Cross-Team Collaboration & Follow-Up

Collaborate with internal teams to align on event goals, messaging, registration, materials, and staffing.
Support participant and volunteer coordination, including registration tracking and event communications.
Lead post-event debriefs and feedback collection to inform improvements for future events.

Decision-Making & Priority Alignment

The Executive Assistant is empowered to act independently within their scope of responsibility and exercise sound judgment in managing day-to-day operations, communications, and administrative matters understanding that the Executive Director holds final decision-making authority.
The Chief Financial Officer provides oversight related to finance, budgeting, contracts, and organizational administration and retains final decision-making authority within those areas.
The Chief of Staff ensures organizational priorities are coordinated across departments, supports leadership initiatives, and provides day-to-day guidance and workflow alignment for the position
The EA & Special Events Coordinator escalates competing priorities, opportunities, or conflicts to leadership as needed to ensure clarity and alignment.
The Executive Director sets strategic priorities and retains final decision-making authority. In the absence of the Executive Director, the Deputy Director serves as the designated decision-maker for matters requiring executive approval.

Skills & Qualifications

Experience providing executive-level administrative support in a fast-paced environment
Demonstrated experience planning and managing events or complex projects
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage confidential information with discretion
Proficiency with calendars, document management systems, spreadsheets, project/task management tools, and virtual meeting platforms
Ability to anticipate needs, problem-solve proactively, and adapt in a dynamic environment
Commitment to equity, justice, and the mission of the ACLU
Preferred: experience with Outlook, Microsoft Teams, Zoom, and Asana

Core Competencies

Executive presence and professionalism
Relationship-building across teams and external stakeholders
Strategic thinking paired with strong operational execution
Flexibility, adaptability, and sound judgment
Accountability, follow-through, and attention to detail

Why This Role Matters

This role strengthens ACLU-AL’s leadership capacity by ensuring executive and operational priorities are supported, events are well-executed, and internal systems run smoothly. By combining executive support with special events coordination, this position enhances organizational effectiveness while allowing leadership to focus on strategy, advocacy, and impact.

Equal Employment Opportunity Employer

Compensation and Benefits:

Salary is between $50,000 - $60,000, depending on experience.

The ACLU of Alabama is an equal opportunity/affirmative action employer and encourages applications from all qualified individuals, including women, people of color, persons with disabilities, and lesbian, gay, bisexual, non-binary and transgender individuals.

Quick Apply

Refine Your Search

assistant coordinator jobs in montgomery, al

Executive Assistant & Special Events Coordinator

Enrollment Specialist

Safety Coordinator Assistant

COMMUNICATIONS SPECIALIST - PART TIME (MONTGOMERY, AL)

Patient Care Coordinator-Prattville Urgent Care-FT

Certified Nursing Assistant

Technical Assistant Pulp

Early Care and Education Trainer I

ELEMENTARY TEACHER

Work Study Coordinator

Patient Care Coordinator MA - OB/GYN Clinic - FT

Patient Care Coordinator LPN – Urology Clinic/Dr. Sherrer – FT

Assistant Production Control Manager - Temporary

Patient Care Coordinator-OBGYN

MIDDLE SCHOOL TEACHER

Loan Coordinator

Assistant Teacher Robinson Springs

Transportation Shop Assistant

Warehouse Assistant Manager

Medication Nurse for Memory Care Assisted Living

I want to receive the latest job alert for assistant coordinator in montgomery, al

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