Job Title: Contracts Administrator (Two Positions Available)
Salary: $68,000- $85,000
Department: Logistics
Location: Maxwell AFB, AL (Hybrid Work Eligible)
Reports To: Director of Contracting
Position Type: Full Time
Typical Hours: 40 Hours / Week
Required Travel: Yes, <=10%
Contractor: 12-month term w/ possibility of conversion to a permanent employee status based upon business needs and individual performance
FLSA Status: Exempt
Remote Work Eligible: Yes
Closing Date: 20 August 2026
Join a mission-driven organization that supports Civil Air Patrol’s nationwide operations! We’re seeking a Contracting Administrator to support the Contracting Director by administering contract actions across the procurement and agreement lifecycle for Civil Air Patrol (CAP) National Headquarters, regions, and wings. The position reviews requests for completeness and compliance, coordinates with internal stakeholders, maintains audit-ready contract files, supports solicitations and awards, tracks contract status, and helps ensure contract actions are processed in a timely, consistent, and defensible manner.
Salary Range: $68,000 – $85,000 (annually), based on experience and qualifications.
What You’ll Do
-
Manage intake, tracking, validation, and routing of contract and procurement requests, ensuring packages are complete, accurate, properly documented, and ready for review or action by the Contracting Director.
-
Support competitive and sole-source acquisition actions by organizing source documentation, maintaining price reasonableness files, documenting competition or exception rationale, and preparing contract file notes for review.
-
Maintain contract files, repositories, logs, checklists, and records retention practices to support audit readiness, internal reporting, transparency, and lifecycle visibility across the contract portfolio.
-
Coordinate with General Counsel, Financial Management, Logistics, program offices, regions, wings, vendors, and other stakeholders to resolve documentation gaps, clarify requirements, and keep actions moving without bypassing compliance requirements.
-
Provide customer-facing guidance to CAP personnel on contract submission requirements, documentation standards, process expectations, and use of approved templates, checklists, workflow tools, and job aids.
-
Support development and improvement of contracting standard operating procedures (SOP), training materials, process maps, templates, forms, and internal controls that standardize the contracting process and reduce administrative burden on field users.
What We’re Looking For
Education: Associate's degree in business administration, finance, accounting, acquisition, contract management, public administration, law, or a related field. Equivalent directly related contracting, procurement, acquisition, purchasing, or contract administration experience may be substituted for education requirements.-
Experience: Minimum three years of experience in contracting, procurement, acquisition, purchasing, vendor management, contract administration, grants administration, or a closely related business operations field.
-
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
-
Strong organizational skills with demonstrated attention to detail.
-
Strong analytical skills, with the ability to synthesize quantitative and qualitative data from multiple sources.
-
Strong written and verbal communication skills.
-
Demonstrated ability to collaborate effectively with individuals at all organizational levels.
-
Ability to manage multiple priorities simultaneously in a fast-paced, compliance-driven environment.
-
Ability to review, analyze, and validate procurement and contract documentation for completeness, accuracy, and compliance with applicable policies and procedures.
-
Other: Valid driver’s license
Background Check: The successful completion of a comprehensive background check is mandatory for this role. This is a critical component of our child protection policy and our commitment to providing a safe environment for minors.
Why You’ll Love It Here
-
Impact a national organization dedicated to serving our communities, saving lives, and shaping futures.
-
Enjoy flexibility with hybrid/remote work eligibility.
-
Work in a collaborative environment with opportunities for professional growth.
Benefits
Comprehensive Health Coverage: Medical, dental, and vision plans.-
Flexible Spending Accounts: Health and dependent care.
-
Retirement Savings: 401(k) with employer match.
-
Paid Time Off: Generous vacation, sick and personal leave, and holidays.
-
Professional Development: Training programs and certification support.
-
Life Insurance: Employer-paid coverage.
-
Supplemental Insurance: Disability, critical illness, accident, and hospital indemnity.
Discover Montgomery, Alabama
Montgomery isn’t just the capital of Alabama—it’s a city rich in history and full of modern charm. Here’s why you’ll love living and working here:
Affordable Living: Cost of living is about 12–14% lower than the national average, with housing costs nearly 25% lower than average.-
Historic & Cultural Significance: Walk in the footsteps of Rosa Parks and Dr. Martin Luther King Jr. at civil rights landmarks, museums, and memorials.
-
Thriving Downtown: A revitalized riverfront district with trendy restaurants, coffee shops, and arts venues like the Alabama Shakespeare Festival and Montgomery Museum of Fine Arts.
-
Outdoor Recreation: Enjoy scenic views along the Alabama River, Riverfront Park, and nearby hiking trails.
-
Education & Community: Home to top colleges like Auburn University at Montgomery and Alabama State University, plus a strong sense of Southern hospitality.
-
Central Location: Easy access to Birmingham, Atlanta, and Gulf Coast beaches for weekend getaways.
Montgomery blends Southern charm, cultural depth, and affordability, making it an ideal place to build your career and enjoy life.
Why Work for Civil Air Patrol
At Civil Air Patrol (CAP), you are joining a mission-driven national organization working to save lives, strengthen communities, and shape the next generation of leaders. As the official civilian auxiliary of the U.S. Air Force, CAP blends the purpose of public service with the innovation and agility of a modern nonprofit. Every role contributes directly to meaningful service in America’s communities.
Our people advance youth development, aerospace education, and provide trusted emergency response mission support for military, civil, and government agencies. Working at CAP means collaborating with passionate professionals and skilled volunteers across all 50 states, U.S. territories, and more than 1,400 communities.
We offer an environment where your work makes a visible impact. Employees support first responders after natural disasters, contribute to Air Force-assigned missions, and empower thousands of cadets nationwide. You will be part of a team committed to service, innovation, and continuous learning, with opportunities to grow your career while supporting critical community and national needs.
If you want a career with purpose, teamwork, and the chance to make a difference every day, Civil Air Patrol is where your work truly matters.
To apply, submit a detailed resume. This position does not offer a relocation package. In this position, Civil Air Patrol offers a 401(k) retirement plan, health/dental insurance, paid life insurance, sick/vacation leave, paid holidays, optional short/long term disability, vision, critical insurance, accident insurance, and flexible spending accounts. Salary range: $68,000 – $85,000 annually. Closing date: August 20, 2026. No phone calls, please. EOE
