Top 66 Program assistant Jobs in Montgomery, Al

Executive Assistant & Special Events Coordinator
ACLU of Alabama —Montgomery, AL
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Communication skills
Quick Apply
Medical Support Assistant (OA)
US Military Treatment Facilities under DHA —Maxwell AFB, AL
- $40,736 - $52,957 a year
- Online Application
- Background check
- High school
- Pass drug screening
7d
Manufacturing Administrative Coordinator
Diageo —Montgomery, AL
- $53,438 - $89,063 a year
- Full-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
21st CCLC Clerical Support Specialist
Alabama State Department of Education —Montgomery, AL
- $20 an hour
- Mid-level
- High school diploma or GED
- Typing
2d
Warehouse Administrative Assistant
Conner Industries Inc. —Montgomery, AL
- $36,400 - $38,480 a year
- Full-time
- Microsoft Excel
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Dual Enrollment Program Assistant
Alabama State University —Montgomery, AL
- $40,000 - $42,000 a year
- Weekends as needed
- Background check
- High school
- Pass drug screening
- Disability insurance
- Dental insurance
BHI Support Specialist (Remote)
MTC Care —Montgomery, AL
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
14d
Administrative Assistant Intermediate/High School
Alabama State Department of Education —Montgomery, AL
- Online Application
- Background check
- School experience
- Microsoft Excel
Administrative Assistant (222-Day) Baldwin Middle Magnet School
Alabama State Department of Education —Montgomery, AL
- $33,002 - $42,767 a year
- Online Application
- Background check
- Word processing
- Office
2d
Claims Administrative Assistant
Alfa Insurance Corporate Careers —Montgomery, AL
- Full-time
- Microsoft Excel
- Customer service
- Office
- Disability insurance
- Health insurance
Quick Apply
10h
Assistant Project Manager-Data Center-MEP Projects
ENFRA LLC —Montgomery, AL
- $27.92 - $37.29 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Construction site
- Opportunities for advancement
1d
TES Front Office Administrative Assistant - Montgomery
Auburn University —Montgomery, AL
- $13 - $16 an hour
- Seasonal
- HIPAA
- High school diploma or GED
- Clinic
HR Administrative Assistant | On-Site
Renaissance Montgomery Hotel & Spa at the Convention Center —Montgomery, AL
- Full-time
- Hotel
- In-person
- Entry level
- Health savings account
- Disability insurance
Quick Apply
Seasonal Administrative Support Specialist
Hunt Military Communities —Montgomery, AL
- Seasonal
- Office
- Residential
- Administrative experience
Quick Apply
Administrative Assistant ( 222 Days) Percy Julian High School
Alabama State Department of Education —Montgomery, AL
- $33,002 - $42,767 a year
- Online Application
- Background check
- High school
- Word processing
6h
Peer Support Specialist- CCC
Carastar Health —Montgomery, AL
- $12.00 - $18.26 an hour
- Part-time
- Clean driving record
- Mid-level
- High school diploma or GED
Quick Apply
Project Coordinator
HarborPoint Design Studio —Montgomery, AL
- $50,000 - $60,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- In-person
- Paid training
- Health savings account
Quick Apply
2d
Clinic Administrative Assistant
Fresenius Medical Care —Hope Hull, AL
- Part-time
- Inventory management
- Office
- Databases
Information Technology Support Specialist
Cornerstone Detention Products —Montgomery, AL
- Extended hours
- Computer science
- Computer Science
- 5 years
Quick Apply
Child Care/Youth Program Assistant ( summer time floater )
Just Be You School Age Program —Montgomery, AL
- $10 - $13 an hour
- Part-time
- Classroom
- Working with individuals with disabilities
- In-person
- Dental insurance
- 401(k)
Quick Apply
3d

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Executive Assistant & Special Events Coordinator

ACLU of Alabama
Montgomery, AL

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Vendor relationship building
Executive administrative support
Special events
Managing executive calendars
Stakeholder relationship building

Full Job Description

Executive Assistant & Special Events Coordinator

ACLU of Alabama (ACLU-AL)

Classification: Full-Time, Exempt

Reports to: Chief of Staff

Position Summary

The Executive Assistant & Special Events Coordinator provides high-level administrative and operational support to the Executive Team while leading the planning and execution of key organizational events and convenings.

This role functions as a strategic partner to leadership supporting daily operations, advancing organizational priorities, and ensuring events are executed with excellence and alignment to ACLU-AL’s mission.

The position is intentionally structured with a 70/30 focus:

70% Executive & Operations Administrative Support
30% Special Events & Convenings

This role is ideal for a highly organized, proactive professional who thrives at the intersection of leadership support, project management, and event execution.

Core Accountabilities

Executive & Operations Administrative Support (70%)

Leadership Support & Coordination

Provide direct administrative support to the Executive Team, including calendar management, scheduling, meeting coordination, travel logistics, and expense tracking.
Serve as a key point of coordination between leadership, staff, board members, and external partners.
Track action items, deadlines, and follow-ups across leadership priorities to ensure accountability and follow-through.

Meetings, Briefings & Communications

Prepare agendas, briefing materials, presentations, and follow-up notes for leadership, board, and cross-departmental meetings.
Assist with drafting, organizing, and distributing internal and external communications on behalf of leadership, as needed.
Coordinate logistics and materials for board-related meetings in partnership with the Chief of Staff.

Operational & Administrative Support

Support the Chief of Staff and the rest of the Executive Team with administrative coordination related to organizational systems, processes, and internal initiatives.
Maintain organized digital and physical filing systems for leadership documents, contracts, and key operational materials.
Assist with confidential and sensitive communications, personnel-related documentation, and leadership workflows with professionalism and discretion.

Special Events & Convenings (30%)

Event Planning & Execution

Lead planning and execution for ACLU-AL events, including staff retreats, board meetings, community convenings, trainings, service days, and special initiatives.
Develop detailed event timelines, run-of-show documents, budgets, and staffing plans.
Coordinate logistics such as venue selection, room blocks, catering, A/V, transportation, accessibility needs, and on-site support.

Vendor & Partner Management

Serve as the primary liaison with hotels, venues, vendors, and external partners.
Support contract coordination and vendor agreements in collaboration with the Chief Financial Officer, Chief of Staff, and other internal stakeholders as appropriate.
Track vendor deliverables, invoices, and timelines to ensure smooth execution.

Cross-Team Collaboration & Follow-Up

Collaborate with internal teams to align on event goals, messaging, registration, materials, and staffing.
Support participant and volunteer coordination, including registration tracking and event communications.
Lead post-event debriefs and feedback collection to inform improvements for future events.

Decision-Making & Priority Alignment

The Executive Assistant is empowered to act independently within their scope of responsibility and exercise sound judgment in managing day-to-day operations, communications, and administrative matters understanding that the Executive Director holds final decision-making authority.
The Chief Financial Officer provides oversight related to finance, budgeting, contracts, and organizational administration and retains final decision-making authority within those areas.
The Chief of Staff ensures organizational priorities are coordinated across departments, supports leadership initiatives, and provides day-to-day guidance and workflow alignment for the position
The EA & Special Events Coordinator escalates competing priorities, opportunities, or conflicts to leadership as needed to ensure clarity and alignment.
The Executive Director sets strategic priorities and retains final decision-making authority. In the absence of the Executive Director, the Deputy Director serves as the designated decision-maker for matters requiring executive approval.

Skills & Qualifications

Experience providing executive-level administrative support in a fast-paced environment
Demonstrated experience planning and managing events or complex projects
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage confidential information with discretion
Proficiency with calendars, document management systems, spreadsheets, project/task management tools, and virtual meeting platforms
Ability to anticipate needs, problem-solve proactively, and adapt in a dynamic environment
Commitment to equity, justice, and the mission of the ACLU
Preferred: experience with Outlook, Microsoft Teams, Zoom, and Asana

Core Competencies

Executive presence and professionalism
Relationship-building across teams and external stakeholders
Strategic thinking paired with strong operational execution
Flexibility, adaptability, and sound judgment
Accountability, follow-through, and attention to detail

Why This Role Matters

This role strengthens ACLU-AL’s leadership capacity by ensuring executive and operational priorities are supported, events are well-executed, and internal systems run smoothly. By combining executive support with special events coordination, this position enhances organizational effectiveness while allowing leadership to focus on strategy, advocacy, and impact.

Equal Employment Opportunity Employer

Compensation and Benefits:

Salary is between $50,000 - $60,000, depending on experience.

The ACLU of Alabama is an equal opportunity/affirmative action employer and encourages applications from all qualified individuals, including women, people of color, persons with disabilities, and lesbian, gay, bisexual, non-binary and transgender individuals.

Quick Apply

Refine Your Search

program assistant jobs in montgomery, al

Executive Assistant & Special Events Coordinator

Medical Support Assistant (OA)

Manufacturing Administrative Coordinator

21st CCLC Clerical Support Specialist

Warehouse Administrative Assistant

Dual Enrollment Program Assistant

BHI Support Specialist (Remote)

Administrative Assistant Intermediate/High School

Administrative Assistant (222-Day) Baldwin Middle Magnet School

Claims Administrative Assistant

Assistant Project Manager-Data Center-MEP Projects

TES Front Office Administrative Assistant - Montgomery

HR Administrative Assistant | On-Site

Seasonal Administrative Support Specialist

Administrative Assistant ( 222 Days) Percy Julian High School

Peer Support Specialist- CCC

Project Coordinator

Clinic Administrative Assistant

Information Technology Support Specialist

Child Care/Youth Program Assistant ( summer time floater )

I want to receive the latest job alert for program assistant in montgomery, al

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