Top 496 Event coordinator Jobs in Montvale, Nj

Pharmaceutical Meetings - Project Manager
Tactical Advantage Group —East Hanover, NJ
- From $65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Event Production Manager - Catering
Pheasant Catering —Brooklyn, NY
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Fundraising Events Manager
Alzheimer's New Jersey —Roseland, NJ
- $62,000 - $72,000 a year
- Weekends as needed
- Background check
- Marketing
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Associate Project Manager, Meeting & Event Planner
Focus Medical Communications —East Hanover, NJ
- From $52,000 a year
- Weekends as needed
- Social media management
- Customer service
- Mid-level
- Health savings account
- Health insurance
Leadership Coach/School Event Coordinator
Apex Fun Run NJ —Clifton, NJ
- $725 a week
- Part-time
- Background check
- School experience
- Classroom
- Flexible schedule
- Referral program
Quick Apply
6d
Trade Show and Event Manager
EarthCam —Upper Saddle River, NJ
- From $80,000 a year
- Full-time
- 5 years
- Senior level
- Communication skills
- Paid holidays
- Health insurance
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Event Marketing and Sales Specialist
Rosenblum Law Firm —Clifton, NJ
- $60,000 - $70,000 a year
- Full-time
- Hospitality
- Spanish
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Catering Event Coordinator (Part-Time)
Fooda —Montvale, NJ
- $20 - $22 an hour
- Part-time
- US work authorization
- Restaurant
- Communication skills
- Paid time off
- 401(k) matching
Quick Apply
14d
Lifestyle Coordinator
RHO RESIDENTIAL LLC —Montvale, NJ
- $50,000 - $55,000 a year
- Weekends as needed
- Marketing
- Ability to walk for extended periods
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Events and Communications Coordinator
New York University —New York, NY
- $70,000.00 - $85,002.50 a year
- Weekends as needed
- Hybrid work
- Writing skills
- Research
- Mid-level
Events Manager
OFFICE OF THE MAYOR —Manhattan, NY
- $100,000 - $110,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Loan forgiveness
6d
Freelance In-Person Event Specialist - Mahwah, New Jersey
Visit.org —Mahwah, NJ
- Weekends as needed
- English
- Mid-level
- Travel
Quick Apply
7d
Senior Manager, Meetings & Events
Fidelity Investments —Jersey City, NJ
- $85,000 - $171,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Loan repayment program
- Tuition reimbursement
Director of Events
Burning Tree Country Club Inc. —Greenwich, CT
- $100,000 - $120,000 a year
- Extended hours
- Ability to walk for extended periods
- 5 years
- Bachelor's degree
Quick Apply
2d
Digital Content and Events Coordinator
Columbia University —New York, NY
- $66,300 - $70,000 a year
- Full-time
- Marketing
- University
- Bachelor's degree
Event Coordinator (Contract)
tarte cosmetics —New York, NY
- $66,350 - $66,500 a year
- Contract
- Hybrid work
- Management
- Mid-level
- Bachelor's degree
Quick Apply
9d
Event Coordinator
Fooda —Montvale, NJ
- $20 an hour
- Part-time
- Restaurant
- Entry level
- Paid time off
- Cell phone reimbursement
Quick Apply
Manager, Meeting & Events Management
Mastercard —Harrison, NY
- $125,000 - $207,000 a year
- Weekends as needed
- Office
- Analysis skills
- Team management
- Paid jury duty
- Health savings account
Events Coordinator
Kalshi —New York, NY
- $70,000 - $90,000 a year
- Weekends as needed
- Hospitality
- Budgeting
- 1 year
Events Administrative Assistant
Melville Management Corp —New York, NY
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply

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event coordinator jobs near montvale, nj

Pharmaceutical Meetings - Project Manager

Tactical Advantage Group -
East Hanover, NJ

Quick Apply

Job Details

Full-time
From $65,000 a year

Benefits

Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance

Qualifications

Collaborate with healthcare professionals
Customer communication
Teamwork
Microsoft Excel
Conference planning
Microsoft Outlook
Project planning
Event planning
Managing clients in a customer support role
Bachelor's degree
Attention to detail
Budgeting
Logistics planning
Client interaction via phone calls

Full Job Description

About the Role

Tactical Advantage Group (TAG) is a leading healthcare communications and meeting logistics company specializing in promotional services for the pharmaceutical industry.

We are seeking an organized, client-focused Project Manager to lead the planning and execution of pharmaceutical medical education programs.

This position manages assigned programs across live, virtual, and hybrid formats. The Project Manager will coordinate timelines, budgets, speaker and attendee logistics, client communications, compliance documentation, and cross-functional deliverables to ensure programs are delivered accurately, on time, and within scope.

The ideal candidate has at least two years of relevant experience in project management, medical education, event planning, healthcare, pharmaceutical programming, or another fast-paced client-service environment involving complex logistics and multiple simultaneous deadlines.

FYI:
We are unable to provide employment visa sponsorship for this role.

What You Will Do

Program Management & Client Support

Manage assigned pharmaceutical and medical education programs from initial planning through final reconciliation and closeout.
Maintain program timelines, status reports, task lists, and key deliverables.
Serve as a day-to-day client contact for program logistics, updates, and issue resolution.
Participate in client update calls and communicate progress, risks, and next steps clearly.
Ensure program-related questions, changes, and urgent issues are addressed promptly and professionally.

Speaker, HCP & Attendee Coordination

Coordinate speaker contracting, disclosures, W-9s, bios, headshots, honoraria, and other required documentation.
Arrange speaker and attendee travel, hotel accommodations, ground transportation, and itineraries.
Manage invitations, confirmations, reminders, and other program-related communications.
Ensure stakeholders receive accurate and timely event details and materials.

Event Logistics & Program Execution

Source venues and coordinate meeting space, food and beverage, audiovisual requirements, and event setup.
Partner with vendors and internal teams to ensure programs meet client expectations and quality standards.
Support live, virtual, and hybrid program execution, including troubleshooting logistical or technology-related issues.
Coordinate program details with vendors, speakers, clients, and internal stakeholders to ensure a seamless attendee experience.

Financial & Compliance Administration

Develop and manage assigned program budgets.
Track expenses, process approvals, reconcile invoices and receipts, and resolve discrepancies promptly.
Support documentation and reporting requirements related to PhRMA, Sunshine Act, and other applicable compliance standards.
Maintain complete, accurate, and audit-ready program records.

Team Collaboration & Process Improvement

Work closely with internal logistics, creative, IT, finance, and program management teams.
Provide task-level direction and support to Associate Project Managers when assigned.
Escalate program risks or challenges to the Senior Project Manager or Program Director when appropriate.
Contribute ideas, templates, tools, and workflow improvements that strengthen team efficiency and consistency.

What Success Looks Like

Programs are delivered on time, within scope, and with strong attention to detail.
Client communication is responsive, professional, and accurate.
Budgets, invoices, and reconciliations are managed with minimal variance or delay.
Compliance documentation is complete, organized, and submitted on time.
Internal partners, speakers, attendees, vendors, and clients receive a high-quality program experience.
Urgent program-related calls, emails, and logistical issues are addressed appropriately and escalated when needed.

Qualification Requirements

Minimum of 2 years of relevant experience in project management, program coordination, event planning, medical education, pharmaceutical programs, healthcare meetings, hospitality, or a similar client-service environment.
Experience managing multiple priorities, deadlines, stakeholders, and detailed logistics simultaneously.
Strong organizational, time-management, multitasking, and problem-solving skills.
Excellent written and verbal communication skills.
Professional client-service mindset and ability to remain calm and solution-focused under pressure.
Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
Ability to provide occasional responsive support outside regular business hours for urgent client, speaker, or program-related calls and emails.

Salary requirements or expectations are required for consideration. Please include your salary expectations when applying.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Vision insurance

Application Question(s):

Have you personally managed or supported a high volume of client-facing programs, events, meetings or projects with multiple deadlines & stakeholders?

Experience:

Pharmaceutical Meeting Planning : 2 years (Required)

Location:

East Hanover, NJ 07936 (Preferred)

Ability to Relocate:

East Hanover, NJ 07936: Relocate before starting work (Required)

Work Location: Hybrid remote in East Hanover, NJ 07936

Quick Apply

Refine Your Search

event coordinator jobs in montvale, nj

Pharmaceutical Meetings - Project Manager

Event Production Manager - Catering

Fundraising Events Manager

Associate Project Manager, Meeting & Event Planner

Leadership Coach/School Event Coordinator

Trade Show and Event Manager

Event Marketing and Sales Specialist

Catering Event Coordinator (Part-Time)

Lifestyle Coordinator

Events and Communications Coordinator

Events Manager

Freelance In-Person Event Specialist - Mahwah, New Jersey

Senior Manager, Meetings & Events

Director of Events

Digital Content and Events Coordinator

Event Coordinator (Contract)

Event Coordinator

Manager, Meeting & Events Management

Events Coordinator

Events Administrative Assistant

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