Bookkeeper (Accounts Payable & Accounts Receivable)
Position Title: Bookkeeper – Accounts Payable & Accounts Receivable
Department: Accounting/Finance
Reports To: Owner or Office Manage
rEmployment Type: Full-Time (40 hours)
Position Summary We are seeking a detail-oriented and dependable Bookkeeper to manage the day-to-day accounting functions of our business. This position is responsible for processing Accounts Payable (AP), Accounts Receivable (AR), maintaining accurate financial records in QuickBooks, reconciling accounts, and supporting the overall financial health of the company. The ideal candidate is organized, trustworthy, and capable of managing multiple priorities while maintaining strict confidentiality.
Essential Duties and Responsibilities Accounts Payable (AP) ∙Enter and code vendor invoices accurately in QuickBooks. ∙Verify invoices against purchase orders and receiving documentation. ∙Process weekly and monthly vendor payments by check, ACH, or credit card. ∙Monitor vendor statements and resolve billing discrepancies. ∙Maintain organized digital and physical vendor records. ∙Ensure all invoices are approved and paid according to company policies. ∙Prepare and maintain COI for internal and external use.
Accounts Receivable (AR) ∙Create and distribute customer invoices. ∙Apply customer payments accurately within QuickBooks. ∙Monitor aging reports and follow up on outstanding balances. ∙Contact customers regarding overdue invoices in a professional manner. ∙Resolve customer billing questions and payment discrepancies. ∙Maintain accurate customer account records.
QuickBooks Management ∙Maintain accurate bookkeeping records using QuickBooks. ∙Record journal entries as needed. ∙Reconcile bank accounts, credit cards, and loan accounts monthly. ∙Ensure chart of accounts remains accurate and organized. ∙Assist with month-end and year-end closing procedures. ∙Generate financial reports including: oProfit & Loss oBalance Sheet oAccounts Receivable Aging oAccounts Payable Aging ∙Maintain accurate backup and filing of accounting records.
General Accounting Responsibilities ∙Maintain organized financial files and documentation. ∙Assist with budgeting and expense tracking. ∙Track prepaid expenses and recurring payments. ∙Prepare reports for management as requested. ∙Assist CPA with year-end tax preparation and audits. ∙Ensure compliance with company accounting policies and applicable regulations.
Administrative Support ∙Answer vendor and customer accounting inquiries. ∙Maintain confidentiality of all financial information. ∙Assist with office administrative duties as needed. ∙Maintain organized filing systems for accounting records. ∙Assist with sending payroll to management for review. ∙You will be cross trained for dispatching for backup when needed. ∙Maintain licenses for business. ∙Support management with financial reporting and special projects.
Preferred Qualifications ∙Minimum 2–5 years of bookkeeping or accounting experience. ∙Strong Accounts Payable and Accounts Receivable experience. ∙Proficiency in QuickBooks (Desktop and/or Online). ∙Experience with Microsoft Excel, Word, and Outlook. ∙Experience in construction, HVAC, or service industries is a plus.
Required Skills ∙Excellent attention to detail. ∙Strong organizational and time-management skills. ∙Ability to prioritize multiple deadlines. ∙High level of accuracy. ∙Strong mathematical and analytical abilities. ∙Professional communication skills. ∙Ability to work independently. ∙Strong problem-solving abilities. ∙Confidentiality and integrity with financial information.
Physical Requirements ∙Ability to sit for extended periods. ∙Frequent use of computers and office equipment. ∙Occasionally lift up to 25 pounds.
Benefits (Example) ∙Competitive salary based on experience. ∙Paid Time Off (PTO). ∙Paid Holidays. ∙HRA program. ∙Retirement Plan. ∙Professional development opportunities.
Performance Expectations ∙Maintain accurate financial records with minimal errors. ∙Process invoices and payments on schedule. ∙Keep customer accounts current through timely collections. ∙Complete monthly reconciliations by established deadlines. ∙Provide reliable financial reporting to management. ∙Maintain professional relationships with vendors and customers. ∙Uphold the highest standards of confidentiality and ethical conduct.
Equal Opportunity Employer We are an Equal Opportunity Employer and value diversity in our workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.
Pay: $25.00 - $30.00 per hour
Benefits:
Work Location: In person
