Top 175 Administrative assistant Jobs in Moody Al

Manufacturing Office Coordinator
Confidential —Birmingham, AL
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
14d
Automotive Administrative Team Associate
Steve Serra Group —Birmingham, AL
- From $16 an hour
- Full-time
- Microsoft Excel
- Dealership
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Medical Administrative Assistant
The Hawkins Group, Psychiatric Consultants —Birmingham, AL
- From $15 an hour
- 8 hour shift
- Microsoft Word
- Background check
- Private practice
- Paid training
- Health insurance
Quick Apply
Office Assistant
Haverty Furniture Companies, Inc. —Hoover, AL
- From $15 an hour
- Part-time
- Microsoft Excel
- Office
- High school diploma or GED
- Paid training
Quick Apply
7d
Administrative Assistant
Marathon Electrical Contractors, LLC —Birmingham, AL
- $16 - $20 an hour
- Full-time
- Entry level
Quick Apply
Administrative Assistant
Ingersoll Rand —Moody, AL
- Full-time
- Sales
- Office
- 3 years
- Health insurance
- Dental insurance
Administrative Office Assistant
High Tide Oil Company, Inc —Moody, AL
- Weekends as needed
- Microsoft Outlook
- Office
- Windows
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Americas Auto Auction Birmingham —Moody, AL
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Administrative Coordinator
Americas Auto Auction Birmingham —Moody, AL
- 18 years or older
- Computer literacy
- English
Quick Apply
Medical Receptionist and Administrative Assistant
Rheumatology and Osteoporosis Centers of Alabama —Hoover, AL
- $20 - $23 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Free parking
- Paid time off
Quick Apply
Administrative Assistant
SCA Health —Birmingham, AL
- $16.88 - $30.53 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Disability insurance
- Health insurance
Office Assistant
High Tide Oil Company, Inc —Moody, AL
- Weekends as needed
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
Skiers Marine Inc. —Westover, AL
- $45,000 - $60,000 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Receptionist
BrandNest —Birmingham, AL
- $20 - $28 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
9d
Administrative Assistant
James Rushton Early Learning Center —Birmingham, AL
- $30,000 - $33,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Customer service
- Paid holidays
- Health insurance
Quick Apply
4d
Receptionist - State Farm Agent Team Member
Kurt Adams - State Farm Agent —Hoover, AL
- $50,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Administrative Assistant (Full-Time)
Penhall Company —Birmingham, AL
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Disability insurance
Communications Assistant – Entry Level
BrandNest —Birmingham, AL
- $20 - $30 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
Receptionist - State Farm Agent Team Member
Scott Cantrell - State Farm Agent —Leeds, AL
- $30,000 - $50,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Front Office Assistant - Days - Pinson, AL
Children's of Alabama —Pinson, AL
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED

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administrative assistant jobs near moody al

Manufacturing Office Coordinator

Confidential
Birmingham, AL

Quick Apply

Job Details

Full-time
$20 - $25 an hour
14 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Manufacturing management
Customer service
Executive administrative support
Administrative experience
High school diploma or GED
Multi-line phone systems
Business Administration
Office management
Associate's degree

Full Job Description

Front Desk Receptionist

Department: Administration
Reports To: Leadership
Location: Manufacturing Facility – Birmingham, Alabama (Onsite)
FLSA Status: Non-Exempt

Position Summary

Confidential Company is seeking a highly professional, organized, and customer-focused Front Desk Receptionist to serve as the first point of contact for visitors, customers, vendors, applicants, and employees. This position plays a critical role in creating a positive first impression while serving as an administrative liaison between leadership, Human Resources, and various departments within the organization.

The ideal candidate will be highly organized, capable of managing multiple priorities in a fast-paced manufacturing environment, and possess exceptional communication skills, professionalism, discretion, and the ability to handle confidential information.

Essential Duties and Responsibilities

Reception & Customer Service

Greet and assist visitors, customers, vendors, contractors, and applicants entering the facility.
Answer, screen, and direct incoming multi-line phone calls professionally and efficiently.
Maintain visitor logs, issue visitor badges, and ensure compliance with company security procedures.
Maintain a clean, organized, and professional reception area.

Administrative Support

Provide administrative support to executive leadership and department managers.
Coordinate conference room schedules and meeting logistics.
Prepare meeting materials, presentations, and assist with special projects as assigned.
Manage incoming and outgoing mail, overnight shipments, and package deliveries.
Maintain office supply inventories and coordinate purchasing requests.
Assist with document preparation, filing, scanning, record retention, and data entry.
Coordinate travel arrangements, hotel accommodations, and itineraries for employees and visitors.

Human Resources & Recruiting Support

Welcome candidates and coordinate interview schedules and logistics.
Assist with onboarding activities, including new hire paperwork and orientation preparation.
Maintain confidential personnel files and HR records.
Assist with employee communications, recognition programs, company events, and employee engagement initiatives.
Support recruiting activities, including scheduling interviews and communicating with candidates.

Communication & Coordination

Serve as a liaison between departments and leadership to ensure timely communication and follow-up.
Support company-wide initiatives and administrative projects.
Assist with maintaining company directories, organizational charts, and contact lists.

Confidentiality & Professionalism

Handle sensitive business and personnel information with the highest level of confidentiality.
Exercise sound judgment when interacting with employees, candidates, customers, and executive leadership.

Safety

Support company safety initiatives and comply with all company policies and procedures.
Follow manufacturing facility safety requirements when entering production areas.

Additional Responsibilities

Perform other duties as assigned and demonstrate flexibility to support changing business needs.

Qualifications

Education & Experience

High School Diploma or GED required.
Associate’s degree in Business Administration or related field preferred.
Minimum of 3 years of receptionist, executive administrative, office management, or customer service experience preferred.
Experience supporting executive leadership strongly preferred.
Previous experience in manufacturing, industrial, construction, or engineering environments preferred.

Knowledge, Skills & Abilities

Exceptional verbal and written communication skills.
Excellent customer service and relationship-building skills.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
Ability to work independently and exercise sound judgment.
Strong organizational skills with exceptional attention to detail.
Ability to manage competing priorities and frequent interruptions.
Professional presence and demeanor with all levels of the organization.
Ability to maintain strict confidentiality.
Strong problem-solving and critical-thinking abilities.
Experience with HR systems, onboarding systems, or applicant tracking systems is a plus.

Must be able to successfully answer these Interview Questions …

First Impression & Professionalism

Tell me about yourself and what interested you in this position with Confidential Company.
Why are you looking to leave your current employer?
What do you believe makes an exceptional front desk receptionist?

Manufacturing Environment

Have you worked in a manufacturing, industrial, or construction environment before? If so, describe your experience.
How would you balance maintaining professionalism in a busy manufacturing environment with frequent interruptions?

Multi-Tasking & Organization

Tell me about a time when you had multiple urgent tasks at once. How did you prioritize them?
Describe the busiest office environment you’ve worked in.
How do you stay organized and ensure details do not fall through the cracks?

Executive Support

Have you supported executive leadership before? What type of support did you provide?
Tell me about a time when an executive requested something urgently. How did you handle it?

Customer Service & Communication

Describe a difficult customer, visitor, or employee interaction and how you resolved it.
How would you handle an upset visitor who insists on seeing a manager who is unavailable?
This role requires interaction with employees, vendors, executives, and applicants. How do you adapt your communication style?

Confidentiality

Tell me about a situation where you were entrusted with confidential information.
How would you respond if an employee asked for information that you knew should remain confidential?

Recruiting & HR Support

Have you assisted with onboarding, interview scheduling, or recruiting activities?
What experience do you have working with HR records or personnel files?
Describe your experience using ATS systems, HRIS systems, or onboarding software.

Technology Skills

Rate your proficiency with Outlook, Excel, Word, Teams, and PowerPoint.
Have you ever created reports, tracked information in Excel, or managed calendars for multiple leaders?

Cultural Fit

Confidential Company is a family-oriented company with a fast-paced environment. What type of work culture helps you perform your best?
What does teamwork mean to you?
Why do you believe you would be successful in this position?

Behavioral Questions

Tell me about a mistake you made at work and how you handled it.
Describe a time you had to deal with constant interruptions while still meeting deadlines.
Tell me about a time you went above and beyond for a customer or employee.

Closing Questions

What are your salary expectations?
If selected, when would you be available to start?
Do you have any concerns about working onsite in a manufacturing environment?
Why should Company hire you over other candidates?

Recommended Final Assessment Question:

“This position requires someone who can be the face of the company, support leadership, assist HR, manage confidential information, and handle multiple priorities simultaneously. Can you provide an example from your past experience where you successfully managed all of these responsibilities?”

Pay: $20.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Retirement plan
Vision insurance

Education:

Associate (Required)

Experience:

Executive administrative support: 3 years (Required)
Customer service: 3 years (Required)
Manufacturing management: 3 years (Required)
Office management: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in moody al

Manufacturing Office Coordinator

Automotive Administrative Team Associate

Medical Administrative Assistant

Office Assistant

Administrative Assistant

Administrative Assistant

Administrative Office Assistant

Administrative Assistant

Administrative Coordinator

Medical Receptionist and Administrative Assistant

Administrative Assistant

Office Assistant

Executive Administrative Assistant

Office Receptionist

Administrative Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant (Full-Time)

Communications Assistant – Entry Level

Receptionist - State Farm Agent Team Member

Front Office Assistant - Days - Pinson, AL

I want to receive the latest job alert for administrative assistant in moody al

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