The City of Moraine is currently accepting applications for the full-time position of Finance Clerk/Tax Clerk in the Finance Department. The position performs various duties related to City finances including accounts payable, daily deposits, receipts, income tax, and miscellaneous administrative, financial, and clerical functions. While this position will provide support in multiple areas within Finance, heavy emphasis will be placed on the income tax-related functions. The successful candidate will be expected to become familiar with the income tax ordinance and will work with the Income Tax Administrator to examine, review and verify the accuracy of income tax returns, respond to inquiries regarding income tax issues, and assist citizens with the preparation of income tax returns.
-
High School Diploma or equivalent
-
Finance experience preferred
-
Income Tax knowledge and/or experience preferred
-
Ability to work in a confidential environment, the ability to work closely with others in a team environment, and interact well with the public
-
Strong computer skills are required, including proficiency in Microsoft Excel and Word, as well as the ability to learn income tax and finance software programs.
-
Ability to learn and understand municipal tax laws and ordinances
-
Ability to understand basic governmental finance and accounting terms and procedures.
-
Pre-employment drug screening and background check is required. All candidates must be willing to submit to random drug screenings
Summary and Purpose
This position performs a variety of clerical and administrative work in providing customer service, maintaining official finance records, providing administrative support to the Finance Department staff, and assisting in the administration of the standard operating policies and procedures of the department. Also performs a variety of clerical and data processing work related to income tax collections. Works under the general supervision of the Finance Director or their designee.
The City of Moraine is an Equal Opportunity Employer and a Drug Free Workplace.
Requirements and Qualifications
High school diploma or GED with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping. Two years of additional, related office experience, or any equivalent combination of related education and experience.
Bondable
Must comply with all City rules and regulations (PPM). All candidates must be willing to submit to random drug screenings.
Notary Public preferred or ability to obtain within 6 months of employment.
Experience in using computer software (MS Office), other Finance Department software, hardware, telephone, cash register, copier, fax machine, postage meter, money sorter and a calculator. Requires the use of a computer for word processing, initiating and preparing correspondence, reports, spreadsheets, computer filing, and e-mail.
Working knowledge of modern office practices and procedures.
Basic knowledge of accounting principles and practices.
Ability to accurately perform cashier duties.
Ability to effectively provide customer service and resolve problems in a timely manner.
Ability to deal effectively with the public and co-workers.
Effective verbal and written communication skills.
Ability to handle stressful situations.
Maintain good physical condition in order to work mainly indoors. The employee is frequently required to stand, walk, or sit. To use hands and fingers to handle or feel objects and operate equipment or controls. They may also have to climb or balance, stoop, kneel, crouch, or crawl. The employee will occasionally lift medium weight items, 50 pounds or less, such as equipment or other material.
Specific vision abilities required of this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Corrective lenses may be worn to aid in specific vision requirements.
Requires normal hearing abilities.
Possess current Ohio state driver’s license.
Must be of good moral character with no disqualifying criminal history.
Duties and Responsibilities
1. Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, cashiering, information processing, and bookkeeping.
2. Examines books, papers, records, and federal income tax returns of employers, tax payers, or any person subject to the City ordinance to verify the accuracy of tax due under the City ordinance.
3. Establishes and maintains the process of accounts payable, accounts receivable, payroll and various human resource duties.
4. Meets the public and answers questions, responds to inquiries from the public and employees. Responds to inquiries regarding income tax and assists citizens with tax preparation and answers questions regarding income tax issues
5. Assists in the maintenance of department inventories and in the procurement of materials and supplies.
6. Acts as custodian of departmental documents and records. Establishes and maintains filing systems, control records, and indexes using moderate independent judgment.
7. Assists with the receiving, stamping, and distribution of incoming mail and the processing of outgoing mail.
8. Inputs data to standard office and department forms, makes postings to accounts, and compiles data for various reports.
9. Duplicates and distributes material.
10. Maintains regular and timely attendance.
11. Performs other operational and administrative Finance Department duties and responsibilities as required.
