The Coordinator of Signature Events is responsible for helping achieve the University Advancement mission by providing overall logistical and administrative support to the Associate Director of Signature Events for an array of events. The role may include managing and communicating event planning timelines, day of logistics, creative assistance, tracking budgets, and creating event layouts.
Essential Duties and Responsibilities
Include the following. Other duties may be assigned.
1. Assist the Associate Director of Signature Events with all event functions.
2. Gather and confirm event details prior to the event day.
3. Work with “Client” (event host) on event-related functions.
4. Coordinate and confirm vendor details, logistics, and compliance.
5. Data entry and organization of event logistics.
6. Support the creative production of events.
7. Maintain and assist with volunteer contacts and communication.
8. Provide on-site assistance with audio-visual, campus information, catering, safety, etc., and assist as liaison for event organizer(s) with on-campus departments.
9. Establish and implement short and long-range organizational goals, objectives, policies, and operating procedures regarding university alumni affinity groups.
10. Assist with the planning and implementation of alumni events and University Advancement marquee events (Parent and Family Weekend, Homecoming, and Grandparents Day).
11. Coordinate Planning Committees for marquee events.
12. Assist in monitoring and evaluating the operational effectiveness of events and effect changes required for improvement.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to satisfy each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values
- Excellent written and oral communication skills.
- Hospitality and team-oriented attitude; willingness to assist with all aspects of the business when required.
- Ability to assist with the planning of multiple events simultaneously while maintaining a high level of organization and composure.
- Ability to work flexible hours, including but not limited to early mornings, late evenings, weekends, and holidays.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand for long periods of time, walk, sit; and make frequent trips up and down flights of stairs. Job functions also require sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.
Education and/or Experience
Bachelor’s degree from a four-year college or university; and one to two years related experience and/or training; or equivalent combination of education and experience.
Posting Detail Information
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/10223
