Top 13 Administrative assistant Jobs in Mount Carroll Il

Project Administrator
Precision Piping & Fabrication —Mount Carroll, IL
- $68,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Paid holidays
- Health insurance
Quick Apply
6d
Marketing Administrator
TSR Concrete Coatings —Freeport, IL
- From $20 an hour
- Full-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant
POWER UP GREEN ENERGY LLC —Sterling, IL
- $20 - $24 an hour
- Full-time
- Spanish
- Google Workspace
- Construction site
Quick Apply
Administrative Assistant - Trust Operations
UNION Savings BANK —Freeport, IL
- $15 - $23 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Receptionist - State Farm Agent Team Member
Taylor Maciaszek - State Farm Agent —Freeport, IL
- $40,000 - $50,000 a year
- Full-time
- 18 years or older
- Office
- In-person
- Paid time off
- Opportunities for advancement
Quick Apply
Receptionist - State Farm Agent Team Member
Mike Sprague - State Farm Agent —Sterling, IL
- $40,000 - $50,000 a year
- Full-time
- Spanish
- Office
- In-person
- Health insurance
- Paid time off
Quick Apply
Front Desk Administrative Assistant - Part Time Opener
YWCA Clinton —Clinton, IA
- $9 an hour
- Part-time
- Background check
- CPR Certification
- Computer literacy
Quick Apply
2d
Facility Management Specialist (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Mid-level
- High school diploma or GED
Quick Apply
GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Microsoft Excel
- Word processing
Quick Apply

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Marketing Administrator
TSR Concrete Coatings —Freeport, IL
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7d
Branch Office Administrator
Edward Jones —Rockford, IL
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. We’ll give you the support you need.

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Project Administrator

Precision Piping & Fabrication
Mount Carroll, IL

Quick Apply

Job Details

Full-time
$68,000 - $75,000 a year
6 days ago

Benefits

Paid holidays
Health insurance
Paid time off
Opportunities for advancement
Retirement plan

Qualifications

Spreadsheets
Attention to detail
GAAP
Data entry
Organizational skills
Project management software

Full Job Description

Project AdministratorPrecision Piping & Fabrication – Mount Carroll, IL

Precision Piping & Fabrication is seeking a highly organized and dependable Project Administrator to support our project operations team.
This position serves as the bridge between our Project Managers and accounting by helping maintain accurate project financial information, organized documentation, and reliable job cost data. The Project Administrator plays a key role in ensuring project information is current and complete so our Project Managers have the information they need to make informed decisions.

This is not an accounting or bookkeeping position. This role focuses on project administration, job costing support, maintaining accurate project documentation, and ensuring information flows efficiently between Project Managers and accounting.

While this position will assist with front office and reception duties as needed, the primary focus is supporting project operations.

What You'll Do

Project Administration

Ensure project costs are entered accurately and in a timely manner to support job costing and project reporting
Upload, organize, and maintain project invoices, receipts, and supporting documentation
Verify project costs are assigned to the appropriate jobs and cost categories
Maintain organized and accurate digital project files
Monitor projects for missing financial documentation and follow up with Project Managers as needed
Coordinate project financial documentation between Project Managers and the accounting team
Maintain accurate project information within our project management platform
Help ensure Project Managers have current and reliable job cost information throughout each project

Front Office Support (Secondary Responsibility)

Answer incoming phone calls and greet visitors professionally
Assist with general office administrative tasks as needed
Support internal teams with scheduling, documentation, and communications
Help maintain an organized and professional office environment

What We're Looking For

Qualifications

Associate's degree or 4 years of experience in a similar administrative, project coordination, or project support role
Proficiency in Microsoft Excel is required
Strong attention to detail and organizational skills
Ability to manage multiple priorities and follow established processes
Strong computer and data management skills
Excellent written and verbal communication
High level of accountability and reliability

Preferred Experience

Experience with JobTread is a plus, as well as other construction management or project management software
Experience in construction, industrial contracting, manufacturing, or another project-based environment is preferred

This Role Is Ideal For Someone Who

Enjoys working with systems, software, and organized processes
Takes ownership of their work and values accuracy
Likes keeping project information organized and up to date
Enjoys supporting project teams behind the scenes
Thrives in a structured, fast-paced environment
Takes pride in helping projects stay organized and on track

What Success Looks Like

Project financial information is accurate, complete, and up to date
Job costs are entered promptly and correctly
Project documentation remains organized and easily accessible
Project Managers have reliable job cost information to support decision-making
Information flows efficiently between Project Managers and accounting
Leadership can rely on accurate project information

Compensation & Benefits

Full-time, in-office position
Salary: $68,000–$75,000 yearly
Health insurance
Paid vacation and holidays
Retirement package
Growth and advancement opportunities

Location: Mount Carroll, IL

If you're organized, detail-oriented, and enjoy supporting project teams through accurate documentation, job costing, and process management, we'd love to hear from you.

Apply today to join the Precision Piping & Fabrication team.

Job Type: Full-time

Pay: $68,000.00 - $75,000.00 per year

Benefits:

Health insurance
Paid time off
Retirement plan

Application Question(s):

What is your typing speed (WPM)?
Do you have experience working in any project management or CRM software? If yes, which ones?
Are you comfortable working in an in-office position in Mount Carroll, IL?
Briefly describe your experience with data entry or managing digital records.

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in mount carroll il

Project Administrator

Marketing Administrator

Administrative Assistant

Administrative Assistant - Trust Operations

Receptionist - State Farm Agent Team Member

Receptionist - State Farm Agent Team Member

Front Desk Administrative Assistant - Part Time Opener

Facility Management Specialist (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

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