Top 6 Executive assistant Jobs in Mountain Home, Ar

Assistant to the Chancellor
Arkansas State University - Mountain Home —Mountain Home, AR
- Full-time
- Office
- University
- Continuous improvement
6d

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Assistant to the Chancellor

Arkansas State University - Mountain Home -
Mountain Home, AR

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Job Details

Full-time
6 days ago

Qualifications

Employee relationship building
Associate's degree
Stakeholder relationship building

Full Job Description

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

# of openings:

Location:

Mountain Home

Proposed Salary Range:

Update

Closing:

Please note: All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

Position Summary:

The Executive Operations and Strategic Engagement Specialist provides operational, administrative, and project management support for the chancellor and the college’s executive functions. This professional position manages the chancellor’s office, assists with internal and external public relations, and engages in college and community service to help fulfill the mission and vision of the college. The position requires a thorough knowledge of college policies, procedures, and operations, and an understanding of the college’s role within the community. The position has recurring contact with ASU System staff, chancellor’s leadership council, elected officials, private businesses, media, faculty, staff, students, and parents. The position serves as a primary liaison between the Chancellor's Office and internal and external stakeholders, helping advance strategic initiatives through community engagement, relationship management, communications support, and project coordination. The position represents the college at community events, cultivates partnerships, and supports institutional advancement efforts that strengthen the college's visibility and impact throughout the region.

Duties & Responsibilities:

PERFORM EXECUTIVE ADMINISTRATIVE OFFICE FUNCTIONS:

Serves as an operational partner to the chancellor
Manages the chancellor’s suite of offices and meeting rooms, and provides administrative support for the chancellor’s leadership council
Maintains standards of confidentiality in accordance with the college, FERPA, student records, and other protected documentation guidelines
Collects and analyzes data, and prepares reports
Arranges, schedules, prepares agendas and minutes for a variety of meetings
Develops presentations and correspondence for internal and external audiences
Maintains the chancellor’s calendar, communications, travel arrangements, and represents the college at meetings and events
Assists with development and management of the budgets under control of the chancellor’s office by maintaining budget records, approving travel, reconciling and verifying vouchers and receipts for accuracy, producing financial reports and summaries, approving expenditures, and completing budget transfers, as needed
Conduct meetings and office operations when the chancellor is not available

SUPPORT STRATEGIC COMMUNICATIONS AND COMMUNITY ENGAGEMENT

Receive guests to the chancellor’s office and support the needs of internal and external stakeholders in a timely and professional manner
Plan, execute, and assist with a variety of special events
Assist in coordinating the chancellor’s communications, social media, calendar, and community engagement activities
Support content development for feature articles, blogs, website, and social media posts
Build positive relationships with ASUMH employees, students, alumni, donors, and external partners

ENGAGE IN COLLEGE AND COMMUNITY SERVICE:

Serve on college committees and collaborate with education institutions, community, civic, and professional organizations
Support continuous improvement, recruitment, enrollment, and retention strategies to advance student success
Support continuous improvement and maintain positive relationships with employees to advance the college’s mission

DEMONSTRATE PROFESSIONALISM AND QUALITY CUSTOMER SERVICE:

Demonstrate professionalism and quality customer service in accordance with the college’s values
Develop positive working relationships with stakeholders, and maintain confidentiality in accordance with the college’s mission, goals, and values
Provide excellent public relations and communication skills (written and verbal)
Maintain strong technology skills including spreadsheets, database, presentation applications, etc.
Follow directions and meet deadlines, complete assigned projects with minimal supervision, prioritize tasks, multitask, and provide support to multiple departments
Analyze data, solve problems, and make timely decisions within the scope of the duties of the position
Exhibit flexibility, a strong work ethic, and willingness to learn and assume additional duties
Cope with stressful circumstances and cordially interact with people to accomplish tasks

Knowledge/Skills/Abilities:

QUALIFICATIONS AND COMPETENCIES:

An extensive knowledge of general office procedures, computer skills, supervisory skills, and ability to

handle complex and sensitive functions with confidentiality

Excellent verbal, written, and communication skills are required; i.e., the ability to communicate

effectively through verbal and written correspondence as well as in communicating with individuals in
one-on-one situations

A precise command of grammar, punctuation, spelling, and the correct usage of language is required
Attention to detail, self-motivation, and planning is required
Excellent organizational skills are required
Must be able to work independently, use initiative, and make substantive decisions quickly and

professionally

The ability to develop knowledge of, respect for, and skills to engage with those of other backgrounds is

required

Other duties as assigned

General Days/Hours:

Monday-Thursday 7:30 am- 5:00 am & Friday 7:30 am - 2:00 pm
Minimal travel primarily in state, within community, and to college campuses for community and college events. Travel for professional development.

Other:

Minimum Qualifications:

Qualified candidates will possess at minimum, an associate’s degree, preferably in a business-related field, with at least five years of increasing responsibility as an operations specialist, administrative assistant, or other related administrative experience is required.

Preferred Education and Experience will include a Bachelor's degree in business or another related field, with experience in an equivalent role (Executive Assistant to College Chancellor, CEO, or similar position).

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

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