Top 31 Senior office manager Jobs in Mountain View, Ca

Sr. Office Administrator
Ultimate Staffing Services —Milpitas, CA
- $40 - $52 an hour
- Full-time
- Research
- Office
- 3 years
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Sr. Office Administrator
Ultimate Staffing Services —Milpitas, CA
- $40 - $52 an hour
- Full-time
- Research
- Office
- 3 years
Quick Apply
10d
Business Office Coordinator
Kensington Senior Living, LLC —Redwood City, CA
- $80,000 - $85,000 a year
- Weekends as needed
- Microsoft Outlook
- Ability to walk for extended periods
- Word processing
- Flexible schedule
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Business Office Director- AP/AR Payroll required
Ivy Living —Mountain View, CA
- $34 - $36 an hour
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
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1d
Senior Office Administrator
Omni Design Technologies —Milpitas, CA
- Full-time
- English
- Mid-level
- Office
Senior Operations Specialist
San Jose State University —San Jose, CA
- $5,380 - $5,823 a month
- Online Application
- Management
- Inventory management
- Mid-level

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Office Assistant/Office Manager
Ark US / Olive Asset Management —Palo Alto, CA
Catering lunch (when in office) and fun social events/outings. Experience with broker/dealer reporting/filing would be a plus. Must have US work authorizations.
$50,000 - $70,000 a year
Quick Apply
Office Operations Coordinator
Autool USA Inc —Hayward, CA
Handle incoming mail, packages, and office correspondence and route to the appropriate team member. Reconcile inbound and outbound shipments against carrier…
$53,331.02 - $64,226.60 a year
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13d

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Business Office/HR Manager
Cardinal Senior Living LLC —Westerville, OH
Answers incoming phone calls to the building and transfers calls appropriately in the absence of the receptionist. Collecting payments and completing deposits.
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Business Office Director $68,500+ (Full Time)
Carriage Court Senior Living —Hilliard, OH
You must be comfortable sitting at a desk between four and six hours a day, as this position is sedentary. Monday through Friday 8:00am to 5:00pm.
From $68,500 a year
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Sr. Office Administrator

Ultimate Staffing Services -
Milpitas, CA

Quick Apply

Job Details

Full-time
$40 - $52 an hour

Qualifications

Vendor relationship building

Full Job Description

Ultimate Staffing is seeking a Sr. Office Administrator to join a client in Milpitas. This is a temp to hire position. The role is 100% onsite with travel to their Oakland facility as needed.

Position Summary

The Office Administrator is a highly visible and high-impact role responsible for supporting senior leaders while ensuring operational excellence. Based primarily in Milpitas, this role blends executive-level administrative partnership, office and facilities management, hands-on operational support, and cross-functional coordination.

In addition to advanced administrative support, the Office Administrator plays a key role in shaping and strengthening administrative operations across locations. As the administrative function evolves, this position offers the opportunity to take on broader leadership and operational influence.

We are seeking a poised, resourceful, and relationship-driven professional who thrives in a fast-paced environment and represents the company with discretion, professionalism, and strong stewardship. This role includes regular front-desk coverage in the Milpitas office and active participation in daily office operations.

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative support to multiple leaders, including managing complex and competing calendars with accuracy and sound judgment
Safeguard executive time by prioritizing requests and anticipating needs in dynamic or ambiguous situations
Prepare and refine presentations, reports, correspondence, and internal communications
Serve as a trusted liaison for internal and external stakeholders, maintaining strict confidentiality
Proactively identify issues and deliver thoughtful, solutions-oriented support
Partner with and provide coverage for other executives and administrative team members as needed

Office Management & Operations

Oversee daily operations for the Milpitas office and support operational coordination for the Oakland location
Provide guidance and oversight to Office Coordinators in Milpitas and Oakland to ensure alignment with company standards and expectations
Manage office budgets, expense tracking, and procurement activities
Source and manage office supplies, equipment, furnishings, and vendor services with a focus on cost efficiency and quality
Develop, maintain, and promote office management SOPs to ensure consistency across locations
Lead space planning efforts, workstation setups, office moves, and office environment enhancements
Identify and implement process improvements to enhance efficiency and user experience

Facilities & Vendor Coordination

Act as the primary point of contact for building management, facilities services, and maintenance providers
Coordinate repairs, safety inspections, preventative maintenance, and tenant improvements
Manage vendor relationships, contracts, and service-level expectations
Ensure all locations meet safety, accessibility, and operational readiness standards

Employee Experience & Engagement

Partner with People and Communications teams to support office events, celebrations, and culture-building initiatives
Contribute to programs that strengthen employee experience, community presence, and local engagement

Meetings, Events & Travel Coordination

Plan and manage logistics for meetings, events, department gatherings, and company-wide activities
Coordinate domestic travel for executives and team members with attention to detail and experience
Prepare meeting materials and support follow-up actions to maintain accountability and momentum

Financial & Document Management

Prepare and reconcile executive and office expense reports accurately and on time
Monitor office and operational budgets, identifying opportunities for cost-effective improvements
Maintain organized and accessible filing, documentation, and tracking systems
Support research, project coordination, meeting preparation, and action-item tracking

Qualifications

3-5 years of experience providing administrative support, including direct support to senior leaders
Experience managing office operations, facilities coordination, or multi-site administrative functions
Demonstrated ability to coordinate workflows or provide functional leadership
Strong organizational and prioritization skills with comfort navigating shifting priorities
Exceptional written and verbal communication skills
High level of professionalism, discretion, emotional intelligence, and interpersonal effectiveness
Advanced proficiency with Microsoft Office and modern collaboration tools
Experience in construction, professional services, or operationally complex environments preferred
Bachelor's degree preferred; equivalent professional experience considered

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

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senior office manager jobs in mountain view, ca

Sr. Office Administrator

Sr. Office Administrator

Business Office Coordinator

Business Office Director- AP/AR Payroll required

Senior Office Administrator

Senior Operations Specialist

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Position Summary

Key Responsibilities

Executive & Administrative Support

Office Management & Operations

Facilities & Vendor Coordination

Employee Experience & Engagement

Meetings, Events & Travel Coordination

Financial & Document Management

Qualifications

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