Top 102 Administrative coordinator Jobs in Mountain View Ca

Executive Assistant & Office Coordinator
DCL Logistics —Fremont, CA
- $34 - $43 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator and Administrative Assistant - Housing Trust Silicon Valley
Another Source —San Jose, CA
- $29.33 - $35.58 an hour
- Overtime
- Mid-level
- Office
- 3 years
1d
Dental Receptionist/Hygiene Coordinator
Smiles Dental Care —Mountain View, CA
- $30 - $37 an hour
- Urgently hiring
- Bilingual
- Dental office
- English
- Dental insurance
- 401(k)
Quick Apply
Administrative Operations Coordinator (Hybrid Opportunity)
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
2d
People Operations & Administration Coordinator
Matternet —Mountain View, CA
- $90,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
1d
Administrative Associate 3, Faculty Onboarding Coordinator
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Administrative Coordinator
Ascend —Menlo Park, CA
- $30 - $31 an hour
- Bilingual
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Stanford University —Stanford, CA
- $40 - $45 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Program Coordinator
Stanford University —Stanford, CA
- $40.10 - $47.04 an hour
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
- Travel reimbursement
Healthcare Administrative Coordinator
Valley Radiology —Santa Clara, CA
- $24 - $36 an hour
- Full-time
- Microsoft Word
- Clean driving record
- Administrative experience
- Health savings account
- Health insurance
Administrative Coordinator
Gilead Sciences —Foster City, CA
- $109,650 - $141,900 a year
- Full-time
- Bachelor of Science
- Research
- Mid-level
- Health insurance
- Dental insurance
Administrative Coordinator
Blueprint Technologies —Santa Clara, CA
- Contract
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Workplace Coordinator
Atomic Machines —Santa Clara, CA
- $35 - $42 an hour
- Full-time
- Mid-level
- Office
- Bachelor's degree
Quick Apply
11d
Workplace Coordinator
1X —San Carlos, CA
- $30 - $40 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Commuter assistance
- Health savings account
Quick Apply
2d
Office Coordinator
Maxim Healthcare Services Direct —San Jose, CA
- $26 - $27 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
Scheduling & Payroll Coordinator - SAP Center - SAP Center @ San Jose-Conc.
Aramark —San Jose, CA
- $25 - $28 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
1d
Service Operations Coordinator
Air Systems, Inc. —San Jose, CA
- $35 - $39 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- Health savings account
11d
Office Coordinator I - Mental Health 373
Telecare Corporation —San Jose, CA
- $26.31 - $31.72 an hour
- Full-time
- 18 years or older
- Current TB test
- Local
- Mileage reimbursement
- Paid holidays
Quick Apply
11d
Workplace Experience Coordinator
CBRE —Mountain View, CA
- $26.44 - $27.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Workplace Operations Coordinator
Tesla —Palo Alto, CA
- $20.20 - $48.72 an hour
- Weekends as needed
- Customer service
- Mid-level
- Office
- Commuter assistance
- Health savings account

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Executive Assistant & Office Coordinator

DCL Logistics -
Fremont, CA

Quick Apply

Job Details

Full-time
$34 - $43 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Business travel arrangements
Spreadsheets
Executive administrative support
English
Microsoft Office
Calendar management
Meeting facilitation
Appointment scheduling
Personal assistant experience
Time management
Travel planning
Excel data analysis

Full Job Description

About DCL Logistics

For over 40 years, DCL Logistics has powered the brands that shape how the world shops. We are a modern 3PL and a technology company at heart, trusted by high-growth, innovative names in consumer electronics, health and beauty, wellness, and connected devices. Our proprietary platforms (eFactory, SelectShip, and ReturnTrak) give our clients full command of their supply chain, and our ISO 9001:2015 certified facilities deliver the precision and quality their customers expect. Headquartered in Silicon Valley with a national network reaching 96% of the U.S. population on two-day ground, we help ambitious brands scale without limits.

Why DCL

We are more than a fulfillment company. We are a team of people who make it happen. Our culture is built on four core values that show up in everything we do: Make It Happen, Be Resourceful, Deliver Operational Excellence, and We Care. Here, your work is visible, your ideas matter, and your impact is real from day one. We move fast, we hold ourselves to the highest standard, and we take care of our people. When you join DCL, you don't just join an organization. You join a family.

The Executive Assistant & Office Coordinator is a dual-role position providing strategic-level administrative and operational support to the President, Chief Revenue Officer, and HR Director. This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring flawless day-to-day office operations. The successful candidate anticipates executive needs, demonstrates exceptional attention to detail, and maintains composure in a fast-paced, logistics-driven environment. Priority support flows to the President, with secondary support to the CRO and HR Director.

DUTIES AND RESPONSIBILITIES:

Executive Support — President Priority

Manage President's calendar with precision, coordinating complex scheduling across internal leadership, client meetings, and board-level interactions
Serve as calendar gatekeeper for CRO and HR Director, prioritizing competing demands
Prepare executive summaries, meeting agendas, and briefing materials tailored to audience and context
Draft and edit executive-level correspondence and communications on behalf of executives
Handle confidential information with absolute discretion
Screen, prioritize, and route communications to appropriate decision-makers
Anticipate executive needs before they are articulated

Strategic Travel Coordination & Logistics

Book and manage complex, multi-city travel itineraries for executives (domestic and international)
Demonstrate strategic judgment on travel routing — optimize for efficiency, cost, and executive time (e.g., avoid unnecessary long-haul trips; consolidate regional travel when possible)
Coordinate accommodations, ground transportation, and meeting logistics at each destination
Prepare detailed travel itineraries including weather, venue layouts, distance between locations, timing considerations, and alternative routing options
Monitor real-time travel changes and resolve disruptions proactively
Manage executive travel expenses, reconcile receipts, and track spending in Excel
Coordinate travel for multiple executives simultaneously, balancing competing schedules

Office Operations & Client Experience

Serve as primary point of contact for all office operations and facilities management
Coordinate conference room scheduling, setup, and technology for client visits and internal meetings
Greet and coordinate logistics for client and vendor visits, ensuring professional first impressions
Manage office vendors, supply ordering, and inventory (including facilities maintenance, supplies, equipment)
Support office aesthetics and environment (e.g., plants, décor, cleanliness standards)
Coordinate company events, executive visits, and high-caliber client entertainment
Support onboarding logistics for new corporate hires (workspace setup, orientation materials, equipment)

Administrative Coordination & Process Management

Track action items from executive meetings and follow up with department leaders on deadlines
Maintain organized digital filing systems and document management
Coordinate multi-signature document approvals and routing
Support invoice approvals and expense tracking across executive accounts
Assist with company-wide announcements and communications
Manage project tracking and administrative support as assigned
Additional duties as required

KEY COMPETENCIES:

Exceptional organizational and prioritization skills with ability to juggle competing demands
Meticulous attention to detail with strategic thinking (knowing what matters and why)
Executive presence, discretion, and professional judgment
Advanced written and verbal communication skills (including executive-level writing)
Expert calendar and travel management expertise
Proactive problem-solving and ability to anticipate needs
Proficiency in Microsoft Excel (expense tracking, travel analytics, data organization)
Ability to remain composed under pressure and meet tight deadlines
Client-facing interpersonal skills and professional demeanor
Understanding of logistics and operations environments

EXPERIENCE & QUALIFICATIONS:

Minimum 5 plus years of executive administrative support (C-suite or senior leadership level preferred)
Proven experience managing complex, multi-city travel itineraries
Demonstrated ability to support multiple executives simultaneously
Strong Excel proficiency — comfortable working with data, tracking, and analysis
Experience in fast-paced, logistics, manufacturing, or operations environments preferred
Experience writing executive-level correspondence
Ability to obtain and maintain confidentiality and discretion standards

Job Type: Full-time

Pay: $34.00 - $43.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in mountain view ca

Executive Assistant & Office Coordinator

Office Coordinator and Administrative Assistant - Housing Trust Silicon Valley

Dental Receptionist/Hygiene Coordinator

Administrative Operations Coordinator (Hybrid Opportunity)

People Operations & Administration Coordinator

Administrative Associate 3, Faculty Onboarding Coordinator

Administrative Coordinator

Administrative Coordinator

Program Coordinator

Healthcare Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Workplace Coordinator

Workplace Coordinator

Office Coordinator

Scheduling & Payroll Coordinator - SAP Center - SAP Center @ San Jose-Conc.

Service Operations Coordinator

Office Coordinator I - Mental Health 373

Workplace Experience Coordinator

Workplace Operations Coordinator

I want to receive the latest job alert for administrative coordinator in mountain view ca

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