Top 335 Administrative coordinator Jobs in Mountainside Nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Front Desk Dental Insurance Coordinator
Bright Star Sapphire Dental —Fair Lawn, NJ
- $20 - $25 an hour
- Full-time
- Bilingual
- Dental office
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Dental Front Desk Treatment Coordinator
DENTAL ARTS OF TOTOWA —Totowa, NJ
- From $25 an hour
- Full-time
- Background check
- Dental office
- High school diploma or GED
- Paid time off
Quick Apply
Dental Front Desk Receptionist / Treatment Coordinator (2 yrs exp. req)
LIC Dental Associates —Long Island City, NY
- $50,000 - $60,000 a year
- Full-time
- Private practice
- Dental office
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Confidential —Bergen County, NJ
- From $60,000 a year
- Full-time
- Spanish
- English
- Research
- Paid time off
Quick Apply
Bid Coordinator
Construction —Atlantic Highlands, NJ
- From $24 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Paid time off
Quick Apply
Staff Coordinator
Always Home Care —Jersey City, NJ
- $22 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Guest Relations/Salon Coordinator
J Walker Salon Group —Bernardsville, NJ
- From $20 an hour
- Full-time
- Serving
- Merchandising
- Microsoft Office
- 401(k)
- Paid time off
Quick Apply
Patient Care Coordinator/Receptionist
Core Medical and Wellness —Lyndhurst, NJ
- $23 - $25 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Paid time off
Quick Apply
Property Management administrative coordinator
Hg properties ny —Staten Island, NY
- $20 - $25 an hour
- Full-time
- Office
- Microsoft Office
- In-person
Quick Apply
Dental Front Desk and Insurance Co-ordinator
MDS —Montville, NJ
- $25 - $32 an hour
- Part-time
- Dental office
- In-person
- Communication skills
- Free parking
- Paid training
Quick Apply
3d
Bilingual Reception and Office Coordinator
Rosenblum Law Firm —Clifton, NJ
- $60,000 - $70,000 a year
- Weekends as needed
- Spanish
- Microsoft Outlook
- Bachelor's degree
- Profit sharing
- Health insurance
Quick Apply
Administrative Coordinator
Snack Innovations Inc —Piscataway, NJ
- $22 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Experienced Scheduling Coordinator
National Action Network Inc —New York, NY
- From $55,000 a year
- 8 hour shift
- Google Workspace
- Microsoft Outlook
- Customer service
- Flexible spending account
- Employee assistance program
Quick Apply
HR/Office Coordinator
NetCost Market —South Plainfield, NJ
- $23 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Salon Coordinator
Bliss Salon —Towaco, NJ
- $18.00 - $26.51 an hour
- Weekends as needed
- Hotel
- Organizational skills
- In-person
- Employee discount
- Opportunities for advancement
Quick Apply
Part-Time Office Coordinator
Chiropractic and Wellness Center —Madison, NJ
- $23 - $26 an hour
- Part-time
- Google Workspace
- Administrative experience
- Bachelor's degree
Quick Apply
2d
Medical Office Coordinator/Facilitator (Bilingual: Spanish)
POD Health —Brooklyn, NY
- $20 - $22 an hour
- Full-time
- Spanish
- HIPAA
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
14d
Front Desk Receptionist/Patient Coordinator
DENTAL WORLD —Union City, NJ
- $18 - $20 an hour
- Part-time
- Bilingual
- Spanish
- Dental office
Quick Apply
Entry-Level Operations Coordinator
DropRippleWave Corp. —Brooklyn, NY
- $17 - $18 an hour
- Full-time
- Hospitality
- Google Workspace
- Office
- Opportunities for advancement
Quick Apply
2d

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Phone communication
Construction industry experience
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

Location: Hybrid

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in mountainside nj

Construction Administrative Coordinator

Front Desk Dental Insurance Coordinator

Dental Front Desk Treatment Coordinator

Dental Front Desk Receptionist / Treatment Coordinator (2 yrs exp. req)

Operations Coordinator

Bid Coordinator

Staff Coordinator

Guest Relations/Salon Coordinator

Patient Care Coordinator/Receptionist

Property Management administrative coordinator

Dental Front Desk and Insurance Co-ordinator

Bilingual Reception and Office Coordinator

Administrative Coordinator

Experienced Scheduling Coordinator

HR/Office Coordinator

Salon Coordinator

Part-Time Office Coordinator

Medical Office Coordinator/Facilitator (Bilingual: Spanish)

Front Desk Receptionist/Patient Coordinator

Entry-Level Operations Coordinator

I want to receive the latest job alert for administrative coordinator in mountainside nj

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