Top 90 Secretarial assistant Jobs in Mountainside Nj

Office Manager Assistant
College Achieve Public Schools —North Plainfield, NJ
- $45,000 - $55,000 a year
- School experience
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Administrative Assistant
Childrens Specialized Hosp —Mountainside, NJ
- $20.46 - $24.55 an hour
- 8 hour shift
- Microsoft Outlook
- Experience working with individuals with disabilities
- Hospital
- Disability insurance
- Health insurance
13d
Legal Administrative Assistant
MG+M The Law Firm —Basking Ridge, NJ
- $60,000 - $75,000 a year
- Urgently hiring
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Legal Administrative Assistant
Faegre Drinker Biddle & Reath —Florham Park, NJ
- $38.72 - $44.06 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Disability insurance
- Health insurance
Legal Administrative Assistant
Dentons —Short Hills, NJ
- $90,000 - $110,000 a year
- Overtime
- Hybrid work
- Microsoft Outlook
- 5 years
- Fair chance
- Profit sharing
- Paid holidays
Executive Quality Assurance Assistant
Community Access Unlimited —Elizabeth, NJ
- $31.25 an hour
- Full-time
- Clean driving record
- Writing skills
- Basic math
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant
H Mart Companies, Inc. —Lyndhurst, NJ
- Monday to Friday
- Customer service
- English
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant III - Strategy and Business Development
Hackensack Meridian Health —Iselin, NJ
- From $29.38 an hour
- Full-time
- 7 years
- Research
- Office
- Health insurance
- Dental insurance
3d
Executive Secretary
NYC Health + Hospitals —New York, NY
- $60,000 - $100,000 a year
- Online Application
- Mid-level
- Office
- 3 years
- Commuter assistance
- Paid holidays
Executive Assistant
News Corp —New York, NY
- $110,000 - $140,000 a year
- Email
- 5 years
- Mid-level
- Office
- Paid parental leave
- Health insurance
Personal Assistant to the CEO
Hold Brothers —New York, NY
- $80,000 - $115,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Legal Support Assistant
Seyfarth Shaw LLP —New York, NY
- $93,000 - $104,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Senior Executive Secretary
NYC Health + Hospitals —New York, NY
- $95,000 a year
- Online Application
- Management
- Hospital
- Mid-level
- Commuter assistance
- Paid holidays
Senior Placement Assistant
New York University —New York, NY
- $37.33 an hour
- Full-time
- Word processing
- Writing skills
- Mid-level
CIB, Executive Assistant
Santander Bank —New York, NY
- $61,875 - $105,000 a year
- Microsoft Excel
- Mid-level
- Office
6d
Administrative Assistant
ROCK N AIR EAST BRUNSWICK LLC —East Brunswick, NJ
- Part-time
- Inventory management
- English
- Mid-level
Quick Apply
Legal Assistant
OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 - $88,404 a year
- Full-time
- Writing skills
- Mid-level
- 3 years
- Loan forgiveness
11d
Corporate Paralegal
PNA Panasonic Corporation of North America —Newark, NJ
- $100,000 - $110,000 a year
- Full-time
- Microsoft Outlook
- Addiction Medicine
- Writing skills
- Health savings account
- Paid holidays
Medical Front Desk Receptionist
HARSHEM FAMILY PRACTICE —Rahway, NJ
- Part-time
- Background check
- Spanish
- English
Quick Apply
Legal Practice Assistant
Mayer Brown LLP —New York, NY
- $83,000 - $110,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- AD&D insurance
- Health insurance

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Office Manager Assistant

College Achieve Public Schools -
North Plainfield, NJ

Apply Now

Job Details

$45,000 - $55,000 a year

Benefits

Health insurance
Dental insurance
Flexible spending account
Pension plan
Vision insurance
Professional development assistance
Life insurance

Qualifications

High school diploma or GED
Clerical experience

Full Job Description

JobID: 848

Position Type:
Secretarial/Clerical

Date Posted:
7/28/2026

Location:
College Achieve Central Charter School

Closing Date:
09/08/2026

Office Manager Assistant

District: College Achieve Central Charter School

Location: North Plainfield, NJ 07060
Organization: College Achieve Public Schools

About College Achieve Public Schools

College Achieve Public Schools is a growing network of high-performing public charter schools dedicated to preparing scholars for college and lifelong success. Our mission is to equip every student with the academic foundation and character necessary to thrive in a competitive world. We believe in high expectations, a supportive environment, and providing every employee with the tools necessary to succeed.

Position Overview

The Office Manager Assistant is a 12-month position that provides clerical, secretarial, and administrative support to the Office Manager, Principal, and school leadership team. Under the direction of the Office Manager and Principal, the Office Manager Assistant helps ensure the efficient daily operation of the school's main office while delivering exceptional customer service to students, families, staff, and visitors.

This position serves as the first point of contact for many school stakeholders and assists with student records, attendance, communications, office operations, purchasing, and other administrative functions. The Office Manager Assistant serves as backup to the Office Manager during absences and assists in maintaining compliance with school, district, state, and network procedures.

Key Responsibilities

Office Operations

Provide administrative support to the Office Manager, Principal, and school leadership team.
Welcome and assist students, parents, staff, vendors, and visitors in a professional and courteous manner.
Answer and direct telephone calls, emails, and general office inquiries.
Maintain the reception area and front office to ensure a welcoming and professional environment.
Assist with daily office operations and administrative tasks as assigned.

Student Information & Records

Assist with student registration, enrollment, withdrawals, transfers, and records management.
Maintain accurate student files in accordance with school policies and confidentiality requirements.
Enter and update student information in PowerSchool and other school information systems.
Assist with attendance documentation and communication regarding attendance concerns.

Administrative Support

Prepare correspondence, notices, reports, newsletters, memoranda, and other documents.
Assist in maintaining calendars for the Office Manager and school administration.
Schedule appointments and meetings with staff, parents, and community partners.
Prepare meeting materials and assist with meeting logistics.

School Operations

Assist in coordinating school events, field trips, parent conferences, orientations, testing activities, and other school functions.
Support the ordering, receiving, inventory, and distribution of office and instructional supplies.
Prepare purchase requisitions and maintain purchasing documentation.
Distribute incoming mail and coordinate outgoing correspondence.

Customer Service

Respond to inquiries from students, parents, employees, and community members.
Resolve routine issues independently and escalate more complex matters to the Office Manager or school administration.
Maintain positive relationships with families and provide excellent customer service.

Compliance & Confidentiality

Maintain confidential student and personnel information.
Ensure records and documentation comply with school, state, and federal requirements.
Maintain organized filing systems and administrative records.

Additional Responsibilities

Support substitute teacher check-in and onboarding procedures.
Assist with emergency preparedness documentation and communication.
Provide operational support during school-wide events.
Perform other duties as assigned by the Principal or Office Manager.

Note: The above description is illustrative of tasks and responsibilities and is not intended to be all-inclusive.

Equipment

Personal computer
Multi-function copier/scanner
Telephone system
Office productivity software
Student information systems (PowerSchool)

Travel Requirements

Limited travel to meetings and professional development sessions may be required.

Knowledge, Skills, and Abilities

Excellent customer service and interpersonal skills.
Strong written and verbal communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Strong organizational and time management skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Ability to work collaboratively with diverse stakeholders.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
Ability to learn and utilize student information and business management systems.
Experience with PowerSchool preferred.
Strong attention to detail and accuracy.

Physical and Mental Demands

Works in a standard office and school environment.
Frequent standing, walking, sitting, and use of office equipment.
May assist with school events conducted indoors and outdoors.

See the Summary of Physical, Sensory, and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Required Qualifications

High school diploma or equivalent required.
Associate's degree in Business Administration, Office Administration, or a related field preferred.
Bachelor's degree preferred.
Minimum of two years of progressively responsible administrative or office support experience, preferably in a school or educational setting.
Experience with student information systems and office management software preferred.

Compensation & Benefits

45K-55K
Comprehensive benefits package, including:
- Health, dental, and vision insurance
- Life insurance
- NJ State Pension Plan
- Flexible Spending Account (FSA)
- Extended Thanksgiving and Winter Breaks
- Paid professional development opportunities

Performance Evaluation

Performance will be evaluated annually by the Principal in accordance with College Achieve Public Schools' evaluation procedures.

Supervision

This position does not provide formal supervision of employees but may coordinate administrative tasks and provide guidance to office support personnel as assigned.

Desired Skills & Attributes

Exceptional organizational skills and attention to detail.
Professional demeanor and customer-focused mindset.
Ability to manage competing priorities with efficiency and accuracy.
Strong problem-solving and decision-making skills.
Commitment to educational equity and student success.
Ability to build positive relationships with students, families, and colleagues.
Flexibility, initiative, and a collaborative approach to supporting school operations.

Apply Now

Refine Your Search

secretarial assistant jobs in mountainside nj

Office Manager Assistant

Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant

Executive Quality Assurance Assistant

Executive Assistant

Administrative Assistant III - Strategy and Business Development

Executive Secretary

Executive Assistant

Personal Assistant to the CEO

Legal Support Assistant

Senior Executive Secretary

Senior Placement Assistant

CIB, Executive Assistant

Administrative Assistant

Legal Assistant

Corporate Paralegal

Medical Front Desk Receptionist

Legal Practice Assistant

I want to receive the latest job alert for secretarial assistant in mountainside nj

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