Top 32 Administrative assistant Jobs in Muncie In

Executive Assistant
Lifestream Services, Inc. —Yorktown, IN
- $21.78 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Basic math
- Health savings account
- Health insurance
Quick Apply
12d
Administrative Assistant / Document Specialist
Recovery Law Group —Anderson, IN
- From $12.50 an hour
- 8 hour shift
- Heavy lifting
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Building Commissioner Administrative Coordinator
CITY OF MUNCIE —Muncie, IN
- Up to $21.22 an hour
- Full-time
- Inventory management
- HIPAA
- Mid-level
- Health savings account
- Health insurance
Quick Apply
1d
Administrative Coordinator
Ball State University —Muncie, IN
- $16.50 - $17.84 an hour
- Online Application
- Computer literacy
- Mid-level
- Office
- Paid parental leave
- Disability insurance
Quick Apply
21h
Administrative Assistant
Ball State University —Muncie, IN
- $16.50 - $17.84 an hour
- Full-time
- Microsoft Outlook
- Office
- Residential
- Paid parental leave
- Disability insurance
Quick Apply
2d
Clerical – Seasonal
DIY Group —Muncie, IN
- Seasonal
- Data entry
- Warehouse
- Entry level
- Opportunities for advancement
Office Administrator
Advanced Oral Surgery —Anderson, IN
- $20 - $25 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
10d
Marketing Administrative Assistant
L.J. Stone Company, Inc. —Muncie, IN
- From $15 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Office
- Paid training
- Health savings account
Quick Apply
5d
Operations Administrator
Anderson Foundries LLC —Muncie, IN
- $24 - $28 an hour
- Overtime
- ERP systems
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
2d
Secretary for Chemistry
Ball State University —Muncie, IN
- $15.00 - $16.26 an hour
- Full-time
- Office
- University
- Associate's degree
- Paid parental leave
- Disability insurance
Quick Apply
5d
Off Campus Federal Work Study, Muncie Arts Administration Assistant
Ivy Tech Community College —Muncie, IN
- Part-time
- Research
- Administrative experience
- High school diploma or GED
Office Coordinator
Boys and Girls Clubs of Muncie —Muncie, IN
- $14 - $16 an hour
- Full-time
- CPR Certification
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Operations Administrator
Muncie Castings LLC —Muncie, IN
- $24 - $28 an hour
- Overtime
- ERP systems
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Assistant
State of Indiana —Pendleton, IN
- From $31,668 a year
- Microsoft Excel
- Microsoft Outlook
- Research
- Free parking
- Paid parental leave
2d
Operations & Administrative Coordinator
Unlimited Motors —Elwood, IN
- $22 - $25 an hour
- Full-time
- Dealership
- Administrative experience
- High school diploma or GED
- Opportunities for advancement
Quick Apply
Customer Experience Coordinator
Unified Group Services Inc —Anderson, IN
- Overtime
- Microsoft Outlook
- HIPAA
- Office
- Health savings account
- Disability insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Indiana
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Program Coordinator for the Natural Sciences, Social Sciences and Computer Science/Mathematics Departments
Anderson University —Anderson, IN
- Part-time
- English
- Office
- University
Quick Apply
Branch Office Administrator
Edward Jones —New Castle, IN
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Premium Admin - Billing Specialist
Unified Group Services Inc —Anderson, IN
- Overtime
- Microsoft Word
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply

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Executive Assistant

Lifestream Services, Inc.
Yorktown, IN

Quick Apply

Job Details

Full-time
$21.78 an hour
12 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Retirement plan

Qualifications

Computer operation
Microsoft Outlook
Volunteer management
Computer literacy
Basic math
Executive administrative support
Driver's License
Business Administration
Associate's degree

Full Job Description

LifeStream Services, Inc.

Executive Assistant

Responsible for performing a variety of highly responsible administrative, secretarial and operation support functions. Work involves high-level administrative support to the Executive Director and other senior staff.

ESSENTIAL DUTIES AND RESPONSIBLITIES

Statements included in this description are intended to reflect in general the duties and responsibilities of this classification and are not to be interpreted as being all-inclusive. Other duties may be assigned. Duties and responsibilities include the following.

Administrative Support

· Provide administrative support to the President/CEO and/or other leadership staff, including maintaining confidentiality

· Establish and maintain Agency and President/CEO records and files

· Perform clerical and administrative tasks including drafting letters, memos, reports and other documents

· Schedule meetings, appointments and travel for the President/CEO and other executive staff

· Complete and send agendas, attend, and take minutes for assigned meetings

· Prepare routine and special administrative projects for executive staff

· Receive incoming communication on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff

· Perform additional duties as assigned by executives

Office Management

· Oversee distribution of incoming faxes to the main agency fax number

· Oversee the ordering and distribution of office supplies for the agency

· Oversee maintenance of Yorktown office equipment including copiers, postage machine, etc.

· Manage incoming and outgoing mail for the Yorktown Office

Board and Committee Coordination

· Schedule conferences, workshops, lunch and travel for Board of Directors and LifeStream staff as assigned

· Schedule and coordinate Board and committee meetings as assigned

· Assist in the preparation of material for presentation for the various Boards

· Assist in the preparation of material for assigned committees

· Provide secretarial/clerical support for assigned Board and committee functions

· Receive and respond to the Board and assigned committees correspondences

· Maintain record of Board membership

· Maintain disclosure of statement of conflict of interest for Board and committees

· Maintain Board attendance records

· Maintain computer files by fiscal year on Board policies completed by the President/CEO and Board members

· Maintain computer file for legal documents

· Maintain and update Board manuals annually or as required

Advisory Council Coordination

· Schedule and coordinate Advisory Council meetings

· Schedule and coordinate Advisory Council lunches and special events

· Assist in preparation of material for presentation to the Advisory Council

· Provide secretarial/clerical support for assigned Advisory Council functions

· Maintain Advisory Council profile book, meeting materials, and attendance records

· Receive and respond to Advisory Council correspondence

· Maintain disclosure statement of conflict of interest for Advisory Council

· Maintain membership list for Advisory Council

· Maintain Advisory Council manuals annually or as assigned

Communications and Media

· Develop and maintain accurate constituent distribution lists for print, digital, and other methods of contact, including CRM database maintenance (Bloomerang), and constituent texting/messaging platform (Blooming Health)

· Update and maintain the web calendar of events on the LifeStream website

· Coordinate all aspects of outgoing LifeStream communications via mail, including management of distribution lists, mailing logistics (including volunteer coordination and supervision), agency postage budget, etc.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

· Associate’s degree in office administration or related field; Bachelor’s degree in Business Administration or related field preferred

· At least four years of related experience required.

LANGUAGE

Ability to read and comprehend instructions, complex correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts of basic mathematics.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

To perform this job successfully, an individual must have working knowledge of Outlook and Microsoft applications.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid and current driver’s license. Must be covered, maintain coverage and provide documentation of current automobile insurance meeting LifeStream’s amount requirement. Must be able to travel throughout the LifeStream service area independently and beyond the service area on occasion.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An individual must be able to see well enough to read, write, type, etc. Hear well enough to comprehend all forms of communications. Speak well enough to gain understanding by others through communication. Use hands and fingers to write, type, etc. Must possess strength enough to work long hours. Must possess adaptability to travel. Must be able to lift/move up to 20 pounds frequently and up to 50 pounds occasionally.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Noise level in the work environment is usually moderate.

Pay: $21.78 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in muncie in

Executive Assistant

Administrative Assistant / Document Specialist

Building Commissioner Administrative Coordinator

Administrative Coordinator

Administrative Assistant

Clerical – Seasonal

Office Administrator

Marketing Administrative Assistant

Operations Administrator

Secretary for Chemistry

Off Campus Federal Work Study, Muncie Arts Administration Assistant

Office Coordinator

Operations Administrator

Administrative Assistant

Operations & Administrative Coordinator

Customer Experience Coordinator

Military Service - U.S. Air National Guard, Administration

Program Coordinator for the Natural Sciences, Social Sciences and Computer Science/Mathematics Departments

Branch Office Administrator

Premium Admin - Billing Specialist

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