Top 47 Clerical support Jobs in Muskegon, Mi

Central Office Administrative Assistant
Reeths-Puffer Schools —Muskegon, MI
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
5d
Administrative Assistant
Southwest Foodservice Excellence, LLC —Muskegon, MI
- $20 - $22 an hour
- Weekends as needed
- Research
- High school diploma or GED
- US work authorization
- Flexible schedule
16h
Legal Secretary FT
Muskegon County, MI —Muskegon, MI
- $20.17 - $26.10 an hour
- Full-time
- Pass drug screening
- Mid-level
- High school diploma or GED
8d
Administrative Assistant
Fresh Coast Alliance —Muskegon, MI
- $17 - $20 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Muskegon, MI
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Home Manager / Resident Care Coordinator
Green Acres of Allendale —Allendale, MI
- $20 - $25 an hour
- Email
- Management
- Caregiving
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Director of Nursing - LPN
Seminole Shores Assisted Living Center —Norton Shores, MI
- Weekends as needed
- CPR Certification
- Nursing
- Skilled nursing facility
Quick Apply
12d
Receptionist- Every Other Weekend
Seminole Shores Assisted Living Center —Norton Shores, MI
- $14.50 - $16.00 an hour
- Part-time
- 18 years or older
- Ability to walk for extended periods
- Word processing
Quick Apply
Accounts Payable Specialist
Family Farm and Home —Muskegon, MI
- Full-time
- Computer literacy
- Research
- Mid-level
Quick Apply
12d
School Clerical Supervisor
Hackley Community Care —Muskegon, MI
- Full-time
- School experience
- Customer service
- HIPAA
- Wellness program
- Paid holidays
Quick Apply
Customer Care Administrative Assistant
Bekins, Inc. —Coopersville, MI
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid holidays
Cashier / Receptionist
Betten Honda —Muskegon, MI
- $13.73 an hour
- Full-time
- Microsoft Excel
- Dealership
- Computer literacy
- 401(k)
- Paid time off
Quick Apply
Pharmacy Customer Service Associate
Walgreens —Muskegon, MI
- $16 - $18 an hour
- Part-time
- Computer literacy
- Basic math
- Maintenance
- Continuing education credits
- Health insurance
Community Relations Manager
Seminole Shores Assisted Living Center —Norton Shores, MI
- Full-time
- Word processing
- Writing skills
- Public speaking
- Paid training
- AD&D insurance
Quick Apply
8d
Pharmacy Technician / Pharm Tech Apprenticeship
Walgreens —North Muskegon, MI
- $16.50 - $20.00 an hour
- Part-time
- Computer literacy
- English
- Fair chance
- Health insurance
- Dental insurance
Retail Pharmacy Technician
Trinity Health Michigan —Muskegon, MI
- Full-time
- High school diploma or GED
- Typing
- Entry level
Operations Specialist - Driving
AdaptHealth, LLC —Muskegon, MI
- Background check
- HIPAA
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
3d
Medical Assistant Visiting Specialists Part Time
Corewell Health —Grand Haven, MI
- Part-time
- High school diploma or GED
- Clinic
- Neurology
Medical Assistant/Patient Care Tech - Float
The Cancer & Hematology Centers —Norton Shores, MI
- Part-time
- Vital signs
- Float pool
- Mid-level
Quick Apply
1d
Collections Specialist I
ChoiceOne Bank —Kent City, MI
- Full-time
- Office
- Windows
- 3 years
Quick Apply

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Central Office Administrative Assistant

Reeths-Puffer Schools -
Muskegon, MI

Quick Apply

Job Details

Full-time
5 days ago

Qualifications

Customer communication
Employee relationship building

Full Job Description

REETHS-PUFFER SCHOOLS

Central Office Administrative Assistant
Full-Year Position
Hours: To Be Determined
Location: Educational Services Building (ESB) – 991 W. Giles Rd., Muskegon, MI., 49445

Position Summary

Reeths-Puffer Schools is seeking a highly organized, customer-focused, and detail-oriented Administrative Assistant to provide comprehensive support to one or more Central Office departments. This position performs a wide variety of administrative, clerical, organizational, and customer service functions while maintaining the highest standards of professionalism and confidentiality.

The successful candidate will possess exceptional communication skills, strong technological proficiency, and the ability to effectively manage multiple priorities in a fast-paced environment. Responsibilities may evolve over time based on District needs.

Qualifications

Associate's degree or equivalent post-secondary training preferred.
Previous administrative or office experience preferred.
Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and other office software.
Excellent written and verbal communication skills.
Strong organizational, recordkeeping, and time management skills.
Ability to maintain confidential information and exercise sound judgment.
Strong customer service and interpersonal skills.
Ability to work independently while contributing positively as a member of a team.
Ability to learn district software systems and procedures.

Primary Responsibilities

Coordination and Scheduling

Coordinate facility usage, department calendars, meetings, or other scheduling activities.
Maintain contact lists and distribution lists.
Assist with coordinating vendors, contractors, service providers, or other external partners.

Administrative Support

Provide administrative support to Central Office administrators and departments.
Draft, edit, proofread, and distribute correspondence, reports, presentations, and other documents.
Coordinate meetings, calendars, conference rooms, and special events.
Prepare agendas, meeting materials, and other administrative documents.
Assist with special projects and initiatives as assigned.

Office Operations

Greet visitors and assist employees and community members in a professional and welcoming manner.
Answer telephone calls, respond to email inquiries, and direct communications appropriately.
Maintain office supplies, equipment, and inventory.
Process incoming and outgoing mail.
Monitor and coordinate office equipment maintenance and service requests.

Records and Data Management

Maintain accurate electronic and paper filing systems.
Enter, organize, and maintain data within district software systems.
Prepare reports, spreadsheets, and databases as requested.
Scan, archive, and retrieve records as needed.
Maintain records in accordance with District policies and applicable state and federal laws.

Financial and Purchasing Support

Assist with purchase orders, invoices, reimbursements, and budget tracking.
Monitor expenditures and maintain financial records as assigned.
Research pricing and coordinate purchasing activities.

Payroll and Personnel Support

Assist with payroll documentation, time sheets, attendance records, and related administrative functions.
Maintain departmental personnel records and related documentation.
Support onboarding and other Human Resources functions as assigned.

Customer Service

Serve as a resource to employees, families, vendors, and community members.
Respond to questions regarding district procedures and services or direct inquiries to the appropriate department.
Build positive working relationships across departments.

Confidentiality and Compliance

Handle sensitive student, employee, financial, and operational information with discretion.
Maintain compliance with FERPA, district policies, and applicable laws governing confidentiality and records management.

Other Duties

Support multiple Central Office departments as operational needs require.
Recommend improvements to office procedures and workflow.
Perform other duties as assigned by the supervisor.

Desired Characteristics

Exceptional customer service
Professionalism and integrity
Strong organizational and multitasking skills
Excellent attention to detail
Initiative and problem-solving ability
Adaptability and flexibility
Strong communication and collaboration skills
Commitment to confidentiality
Ability to prioritize competing responsibilities while meeting deadlines

Application Procedure

Interested candidates should submit an application through RedRover.

Reeths-Puffer Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, marital status, height, weight, or any other legally protected status in any of its educational programs, services, activities, or employment practices.

Application Deadline: Open Until Filled

Quick Apply

Refine Your Search

clerical support jobs in muskegon, mi

Central Office Administrative Assistant

Administrative Assistant

Legal Secretary FT

Administrative Assistant

Patient Service/Front Desk Coordinator Part Time

Home Manager / Resident Care Coordinator

Director of Nursing - LPN

Receptionist- Every Other Weekend

Accounts Payable Specialist

School Clerical Supervisor

Customer Care Administrative Assistant

Cashier / Receptionist

Pharmacy Customer Service Associate

Community Relations Manager

Pharmacy Technician / Pharm Tech Apprenticeship

Retail Pharmacy Technician

Operations Specialist - Driving

Medical Assistant Visiting Specialists Part Time

Medical Assistant/Patient Care Tech - Float

Collections Specialist I

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