Top 7 Payroll assistant Jobs in Muskegon, Mi

Central Office Administrative Assistant
Reeths-Puffer Schools —Muskegon, MI
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
7d
Administrative Assistant
Southwest Foodservice Excellence, LLC —Muskegon, MI
- $20 - $22 an hour
- Weekends as needed
- Research
- High school diploma or GED
- US work authorization
- Flexible schedule
2d
Office Assistant
Chief Offshore LLC —Spring Lake, MI
- $20 - $30 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
Quick Apply
14d
Business Office Manager Skilled Nursing
Atrium Centers Roosevelt Park Nursing & Rehabilitation Community —Muskegon, MI
- Full-time
- Skilled nursing facility
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
1d
Assistant Home Supervisor- Full Time 1st shift with benefits
MOKA —Muskegon, MI
- $18.33 an hour
- Full-time
- 18 years or older
- Management
- Mid-level

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Administrative Assistant
Southwest Foodservice Excellence, LLC —Muskegon, MI
Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Answers telephone, conveys messages and runs errands.
$20 - $22 an hour
2d
Office Assistant
Chief Offshore LLC —Spring Lake, MI
Keeping an inventory of office supplies and ordering new material as needed. Entering bills maintaining Quick Books Online. Ensuring the office runs smoothly.
$20 - $30 an hour
Quick Apply
14d

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Special Assistant to the Payroll Administrator (SY26-27)
Columbus City Schools —Columbus, OH
A post high school degree or certificate in accounting or a related field may be substituted for one (1) year of the required experience.
$27.42 an hour
2d
Payroll Assistant
Educational Service Center of Central Ohio (ESCCO)) —Delaware, OH
Experience in payroll, human resources, business management or related field preferred. Formal training/experience in accounting, fiscal procedures, purchasing…
6d

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Central Office Administrative Assistant

Reeths-Puffer Schools -
Muskegon, MI

Quick Apply

Job Details

Full-time
7 days ago

Qualifications

Customer communication
Employee relationship building

Full Job Description

REETHS-PUFFER SCHOOLS

Central Office Administrative Assistant
Full-Year Position
Hours: To Be Determined
Location: Educational Services Building (ESB) – 991 W. Giles Rd., Muskegon, MI., 49445

Position Summary

Reeths-Puffer Schools is seeking a highly organized, customer-focused, and detail-oriented Administrative Assistant to provide comprehensive support to one or more Central Office departments. This position performs a wide variety of administrative, clerical, organizational, and customer service functions while maintaining the highest standards of professionalism and confidentiality.

The successful candidate will possess exceptional communication skills, strong technological proficiency, and the ability to effectively manage multiple priorities in a fast-paced environment. Responsibilities may evolve over time based on District needs.

Qualifications

Associate's degree or equivalent post-secondary training preferred.
Previous administrative or office experience preferred.
Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and other office software.
Excellent written and verbal communication skills.
Strong organizational, recordkeeping, and time management skills.
Ability to maintain confidential information and exercise sound judgment.
Strong customer service and interpersonal skills.
Ability to work independently while contributing positively as a member of a team.
Ability to learn district software systems and procedures.

Primary Responsibilities

Coordination and Scheduling

Coordinate facility usage, department calendars, meetings, or other scheduling activities.
Maintain contact lists and distribution lists.
Assist with coordinating vendors, contractors, service providers, or other external partners.

Administrative Support

Provide administrative support to Central Office administrators and departments.
Draft, edit, proofread, and distribute correspondence, reports, presentations, and other documents.
Coordinate meetings, calendars, conference rooms, and special events.
Prepare agendas, meeting materials, and other administrative documents.
Assist with special projects and initiatives as assigned.

Office Operations

Greet visitors and assist employees and community members in a professional and welcoming manner.
Answer telephone calls, respond to email inquiries, and direct communications appropriately.
Maintain office supplies, equipment, and inventory.
Process incoming and outgoing mail.
Monitor and coordinate office equipment maintenance and service requests.

Records and Data Management

Maintain accurate electronic and paper filing systems.
Enter, organize, and maintain data within district software systems.
Prepare reports, spreadsheets, and databases as requested.
Scan, archive, and retrieve records as needed.
Maintain records in accordance with District policies and applicable state and federal laws.

Financial and Purchasing Support

Assist with purchase orders, invoices, reimbursements, and budget tracking.
Monitor expenditures and maintain financial records as assigned.
Research pricing and coordinate purchasing activities.

Payroll and Personnel Support

Assist with payroll documentation, time sheets, attendance records, and related administrative functions.
Maintain departmental personnel records and related documentation.
Support onboarding and other Human Resources functions as assigned.

Customer Service

Serve as a resource to employees, families, vendors, and community members.
Respond to questions regarding district procedures and services or direct inquiries to the appropriate department.
Build positive working relationships across departments.

Confidentiality and Compliance

Handle sensitive student, employee, financial, and operational information with discretion.
Maintain compliance with FERPA, district policies, and applicable laws governing confidentiality and records management.

Other Duties

Support multiple Central Office departments as operational needs require.
Recommend improvements to office procedures and workflow.
Perform other duties as assigned by the supervisor.

Desired Characteristics

Exceptional customer service
Professionalism and integrity
Strong organizational and multitasking skills
Excellent attention to detail
Initiative and problem-solving ability
Adaptability and flexibility
Strong communication and collaboration skills
Commitment to confidentiality
Ability to prioritize competing responsibilities while meeting deadlines

Application Procedure

Interested candidates should submit an application through RedRover.

Reeths-Puffer Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, marital status, height, weight, or any other legally protected status in any of its educational programs, services, activities, or employment practices.

Application Deadline: Open Until Filled

Quick Apply

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payroll assistant jobs in muskegon, mi

Central Office Administrative Assistant

Administrative Assistant

Office Assistant

Business Office Manager Skilled Nursing

Assistant Home Supervisor- Full Time 1st shift with benefits

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