Top 9 Construction project coordinator Jobs in Napa, Ca

Landscape Construction Project Coordinator
Oxbow Pool & Landscape Contractors —Napa, CA
- $30 - $40 an hour
- Microsoft Excel
- Microsoft Outlook
- Construction site
Quick Apply
14d
Forward Planning Coordinator
Legacy Builders, Inc. —Concord, CA
- $58,000 - $65,000 a year
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
14d
Permit Coordinator
CableCom, LLC —Fairfield, CA
- $21 - $25 an hour
- Overtime
- Hybrid work
- Mid-level
- Office
- Driver's License
- Employee stock purchase plan
- Paid holidays
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Mechanical Construction Coordinator
Hargrove and Associates, Inc —Martinez, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Paid holidays
- Disability insurance
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12d
Project Coordinator - Environmental Drilling & Geo Services - Nor Cal
Sealaska —Benicia, CA
- $28 - $32 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Engineering
Quick Apply

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Landscape Construction Project Coordinator

Oxbow Pool & Landscape Contractors -
Napa, CA

Quick Apply

Job Details

$30 - $40 an hour
14 days ago

Qualifications

Customer communication

Full Job Description

Working for Oxbow Pool and Landscape Contractors (Oxbow PLC) is an opportunity to join a dynamic team dedicated to excellence in the landscaping industry. With a strong reputation for quality and innovation, Oxbow PLC offers a supportive and inclusive work environment where employees are empowered to grow both personally and professionally. Our commitment to fostering a positive workplace culture, coupled with our focus on delivering exceptional service to our clients, makes Oxbow PLC an exciting and rewarding place to build a career. If you are passionate about landscaping and seeking a fulfilling role where your contributions are valued, consider joining us at Oxbow PLC.

Oxbow Pool and Landscape Contractors is seeking a Project Coordinator with experience in landscape construction, pool construction, general construction, or a closely related field.

This is a construction project support position—not an IT, software, or technology project coordinator role.

The Project Coordinator supports our Project Management and Pre-Construction teams in delivering high-end residential landscape and pool construction projects throughout the Bay Area. This position assists with project documentation, proposals, contracts, permits, submittals, RFIs, change orders, procurement, scheduling, billing documentation, and project closeout.

The ideal candidate understands construction processes and terminology, is highly organized and detail-oriented, and can manage multiple active projects in a fast-paced environment.

Essential Duties and Responsibilities

Provide administrative and operational support to Project Managers, Pre-Construction, and field teams.
Assist with proposals, estimates, bid packages, contracts, project presentations, and client correspondence.
Coordinate project startup documentation and assist with project handoff meetings.
Maintain accurate project files and documentation in company software and electronic filing systems.
Track permits, submittals, requests for information (RFIs), change orders, and closeout documentation.
Schedule project meetings, site visits, inspections, and other project-related appointments.
Prepare meeting agendas, meeting minutes, and follow-up action-item lists.
Communicate professionally with clients, vendors, subcontractors, consultants, inspectors, and internal team members.
Assist with procurement, material tracking, purchase orders, and vendor coordination.
Monitor project schedules, deadlines, and critical milestones.
Coordinate the distribution of plans, specifications, contracts, and other project documents.
Support project billing, invoicing documentation, and administrative reporting.
Assist in maintaining document-control procedures and accurate project records.
Occasionally visit active construction sites to assist with project coordination.
Maintain the confidentiality of company, employee, client, and project information.
Perform other duties and special projects as assigned.

Qualifications

Previous experience supporting landscape construction, pool construction, general construction, architecture, engineering, or a related construction environment is strongly preferred.
Knowledge of construction terminology, documentation, and project workflows.
Experience with permits, submittals, RFIs, change orders, purchase orders, or construction closeout documentation is preferred.
Associate degree preferred; relevant construction experience may be substituted.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Strong attention to detail and accuracy.
Ability to prioritize responsibilities and support multiple projects simultaneously.
Ability to work independently while contributing to a collaborative team environment.
Proficiency with Microsoft Outlook, Word, Excel, and Teams.
Experience with construction software such as Procore, Bluebeam, Autodesk Forma, or AutoCAD is preferred.

Knowledge, Skills, and Abilities

Understanding of construction project phases, from estimating and pre-construction through completion and closeout.
Ability to read and organize construction plans, specifications, proposals, and project documentation.
Professional communication and customer-service skills.
Ability to maintain accurate records and follow established document-control procedures.
Strong problem-solving and critical-thinking abilities.
Ability to adapt to changing project priorities and deadlines.
Ability to handle confidential information with discretion.

Physical Requirements

Prolonged periods of sitting and working at a computer.
Frequent use of standard office equipment.
Ability to occasionally lift and carry up to 25 pounds.
Ability to visit active construction sites and safely navigate uneven terrain.

Work Environment

Primarily office-based, with occasional visits to active landscape and pool construction sites.
Occasional travel to company facilities, client meetings, inspections, or training events.
Fast-paced construction environment involving frequent coordination with project managers, field teams, subcontractors, vendors, and clients.

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Refine Your Search

construction project coordinator jobs in napa, ca

Landscape Construction Project Coordinator

Forward Planning Coordinator

Permit Coordinator

Mechanical Construction Coordinator

Project Coordinator - Environmental Drilling & Geo Services - Nor Cal

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