Top 8 Payroll manager Jobs in Napa, Ca

Payroll Manager
Solairus Aviation —Petaluma, CA
- $120,000 - $135,000 a year
- Full-time
- Office
- Residential
- Finance
- Health insurance
- 401(k) matching
2d
Construction Payroll Manager
Sealaska —Martinez, CA
- $110,000 - $130,000 a year
- Full-time
- HIPAA
- 11+ years
- Analysis skills
Quick Apply
14d
Wellness Manager
Boardwalk IG Management LLC —Yountville, CA
- $90,000 - $100,000 a year
- Weekends as needed
- Merchandising
- 3 years
- Recruiting
Quick Apply
Food and Beverage Manager
Auberge du Soleil —Rutherford, CA
- $85,000 - $90,000 a year
- Full-time
- Bar
- Residential
- Continuous improvement
Quick Apply
14d
Theatre General Manager(Boulevard Cinema)
Petaluma Cinemas, LLC —Petaluma, CA
- $70,304 - $85,000 a year
- Weekends as needed
- Merchandising
- Travel
- Mentoring
- Health insurance
- Dental insurance
Store Manager
Firestone Complete Auto Care —Richmond, CA
- $35.37 - $60.12 an hour
- Full-time
- Inventory management
- Merchandising
- Mid-level
- Paid training
- Paid holidays
Salon Manager
Supercuts —Petaluma, CA
- $25 - $28 an hour
- Full-time
- Cosmetology License
- Mid-level
- US work authorization
- Health insurance
- Dental insurance
Quick Apply

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payroll manager jobs near napa, ca

Payroll Manager

Solairus Aviation -
Petaluma, CA

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Job Details

Full-time
$120,000 - $135,000 a year
2 days ago

Benefits

Health insurance
401(k) matching

Qualifications

Confidential information handling
Payroll tax processing
Team leadership
Spreadsheets
Employee data management
Supervising experience
Math
Financial records management
Payroll reconciliation
Time & attendance systems
Excel data analysis

Full Job Description

Overview

The Payroll Manager is responsible for the day-to-day management of Solairus Aviation’s payroll operations, including accurate and timely payroll processing across all 50 states for hourly, salaried, and per diem employees. This position oversees payroll production, payroll data integrity, timekeeping review, payroll reporting, employee payroll records, deductions, garnishments, adjustments, tax-related payroll coordination, and payroll audit support.

The Payroll Manager serves as the primary operational subject matter expert for payroll processes, payroll systems, timekeeping, reporting, and employee payroll support. This position directly supervises the Sr. Payroll Administrator and any additional payroll team members as assigned, providing daily guidance, workload oversight, training, quality review, and issue resolution to ensure payroll deadlines and compliance requirements are met.

This role reports to and works closely with the Director, Total Rewards. The position also works closely with Human Resources, Corporate Accounting, Finance, department leaders, and Paycom or other payroll/HRIS providers to ensure payroll processes are accurate, compliant, well-controlled, and aligned with company policies. The Payroll Manager also supports process improvements, system enhancements, payroll documentation, and escalates complex payroll, compliance, tax, benefits, or leave-related matters as appropriate.

Essential Responsibilities/Duties

Team Leadership

Supervise, train, coach, and support the payroll team members.
Assign, prioritize, and review payroll team work to ensure payroll deadlines, audit requirements, employee inquiries, and reporting needs are met accurately and on time.
Provide day-to-day guidance to payroll staff on payroll procedures, system usage, issue resolution, prioritization, quality control, and employee service expectations.
Serve as the first escalation point for payroll-related questions or issues that cannot be resolved by payroll staff, escalating complex matters to the Director, Total Rewards as appropriate.
Develop, maintain, and improve payroll calendars, standard operating procedures, checklists, training materials, and internal control documentation.

Payroll Operations

Manage end-to-end payroll processing for employees across all 50 states, including hourly, salaried, exempt, non-exempt, and per diem payrolls.
Ensure employees are paid accurately and on time in accordance with company policies and applicable federal, state, and local requirements.
Oversee the accurate collection, calculation, entry, review, and reconciliation of payroll data, including regular earnings, overtime, per diem, deductions, garnishments, reimbursements, adjustments, PTO accruals, leave-related pay, and other payroll transactions.
Maintain and oversee accurate employee payroll records, including new hires, terminations, transfers, wage changes, department changes, department/tail allocations, and other employee status updates.
Manage non-exempt timekeeping processes to ensure accuracy of reported hours, approvals, corrections, and compliance with company policy.
Review payroll preview reports, payroll registers, exception reports, and related data to identify and resolve discrepancies before payroll is finalized.
Coordinate final pay, retroactive pay, off-cycle payments, voids, reversals, and payroll corrections as needed.
Maintain secure and accurate payroll records and ensure compliance with company recordkeeping, confidentiality, and data retention requirements.

Payroll Compliance, Taxes, and Audits

Support federal, state, and local payroll compliance by ensuring employee tax data, work and residence locations, payroll coding, deductions, and reporting are accurate.
Coordinate with Paycom or other HRIS/payroll providers on payroll tax filings, system configuration, reporting, compliance support, and issue resolution.
Lead payroll audit preparation and provide documentation for internal, external, tax, workers’ compensation, benefits, financial, and compliance audits.
Interpret and apply payroll policies, wage and hour requirements, garnishment rules, payroll procedures, and company practices; escalate complex compliance matters as appropriate.

Reporting, Accounting, and Cross-Functional Support

Prepare, review, and distribute payroll reports on a weekly, monthly, quarterly, and annual basis, including gross pay, tax deductions, benefit deductions, hours worked, PTO accruals, leave/pay data, and other payroll-related information.
Partner with Corporate Accounting and Finance on payroll reconciliations, general ledger coding, department/tail allocations, payroll accruals, payroll reporting, and year-end activities.
Partner with Human Resources, Benefits, and Leave Management to ensure payroll accurately reflects new hires, terminations, compensation changes, benefit deductions, leaves of absence, PTO usage, and other employee status changes.
Respond to payroll-related inquiries from employees, managers, and departments in a timely, professional, accurate, and confidential manner.
Identify opportunities to improve payroll processes, reporting, controls, workflows, documentation, employee experience, and system utilization.
Lead or contribute to payroll, HRIS, benefits, compensation, audit, and process improvement projects as needed.
Maintain strict confidentiality of employee payroll, compensation, tax, benefits, leave, and personal information.

Qualifications

Minimum Qualifications

Bachelor’s degree in Accounting, Human Resources, Business Administration, Finance, or a related field preferred; equivalent experience may be considered
Minimum of 5 years of progressive payroll experience, preferably in a multi-state payroll environment
Minimum of 2 years of supervisory, lead, or team management experience in payroll or a closely related function
Experience managing or supporting payroll across multiple states; 50-state payroll experience strongly preferred
Experience using Paycom or a similar payroll/HRIS platform
Strong knowledge of payroll processing, payroll tax requirements, wage and hour rules, garnishments, deductions, PTO accruals, payroll reporting, and payroll recordkeeping
Experience supporting hourly, salaried, exempt, non-exempt, and per diem employee populations
Proficiency with Microsoft Excel, including formulas, pivot tables, reconciliations, and data review
Strong math, analytical, organizational, communication, and problem-solving skills with a high degree of accuracy and attention to detail
Ability to manage sensitive and confidential information with discretion and professionalism

Preferred Qualifications

Certified Payroll Professional (CPP) or similar payroll certification strongly preferred
Experience with Paycom payroll processing, reporting, tax setup, and HRIS administration strongly preferred
Experience in aviation services, private aviation, transportation, or another multi-state, operationally complex environment.
Experience with per diem payroll, department allocations, job costing, department/tail allocations, or similar payroll allocation processes.
Experience supporting payroll audits, workers’ compensation audits, benefit deduction audits, year-end payroll activities, and process improvement initiatives.

Additional Information

Equal Employment Opportunity Statement

Solairus Aviation embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

ADA / Essential Functions Statement

To comply with regulations under the Americans with Disabilities Act (ADA), the principal duties in job descriptions should reflect the essential functions of the role. A job function is essential if removing that function would fundamentally change the job. This job description focuses on the purpose and results of the duties rather than the specific manner in which they are performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range: $120,000-135,000

Apply Now

Refine Your Search

payroll manager jobs in napa, ca

Payroll Manager

Construction Payroll Manager

Wellness Manager

Food and Beverage Manager

Theatre General Manager(Boulevard Cinema)

Store Manager

Salon Manager

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