Top 8 Project coordinator Jobs in Napa, Ca

Facilities Project Coordinator
WESTAMERICA BANK —Fairfield, CA
- $18 - $22 an hour
- Full-time
- Computer literacy
- Data analysis skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Landscape Construction Project Coordinator
Oxbow Pool & Landscape Contractors —Napa, CA
- $30 - $40 an hour
- Microsoft Excel
- Microsoft Outlook
- Construction site
Quick Apply
8d
Sales & Project Coordinator
Nadsto —Novato, CA
- $30 - $40 an hour
- Full-time
- Mid-level
- Administrative experience
- Organizational skills
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Hospitality Project Coordinator
Palecek Imports Inc —Richmond, CA
- $30 - $35 an hour
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
Project Coordinator - Environmental Drilling & Geo Services - Nor Cal
Sealaska —Benicia, CA
- $28 - $32 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Engineering
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Facilities Project Coordinator

WESTAMERICA BANK -
Fairfield, CA

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Job Details

Full-time
$18 - $22 an hour
2 days ago

Benefits

Health insurance
Dental insurance
401(k) 6% Match
Vision insurance
401(k) matching
Life insurance

Qualifications

Computer operation
Computer literacy
Competitive analysis
Filing
Administrative experience
Math
Data entry
Commercial property management
Typing

Full Job Description

Project CoordinatorFAIRFIELD, CA Facilities DepartmentDescription

Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee

Weekly Working Hours: 40

JOB SUMMARY: (2-3) sentences describing purpose of job - begin with level of supervision provided to the incumbent) Under general managerial supervision, provides specialized administrative and analytical support to all staff in Real Property Management. Acts as primary contact for Real Property Management for both internal and external inquiries.

ESSENTIAL FUNCTIONS: Fundamental Duties

1. Responsible for scheduling repairs and maintenance at all facilities.

- Complete repair requests, maintain follow-up Log, assess the severity of the problem and resolve the problem.

- Schedule work with vendor.

- Follow up with branch/department and vendor to ensure problem is resolved.

2. Manage branch/building key systems.

- Work in conjunction with Branch Review Department to ensure accuracy of Key Log.

- Physically certify DOM key system annually.

3. Audit invoices and payment requests prior to submission for payment. Verify invoices to corresponding repair request to determine payment validity.

4. Create, monitor and maintain contracts for all vendors. Ensure vendor has current certificate of insurance on file.

- Annually certify with the State of California that vendor is bonded.

5. Collect, post and monitor all sublease income. Create and maintain Financial Management System (FMS) tables for internal use (i.e., buildings with multiple tenants, operations and Systems cost allocation). Prepare related general ledger entries for month-end processing.

6. Monitor, analyze and process all PG&E statements on a monthly basis.

7. Complete monthly allocation of all building expenses.

8. Complete the Unclaimed Property filing with the State of California annually to include Westamerica Bancorporation and all organizations acquired.

9. Coordinate with Property Services Rep on assigned projects.

§ Prepare bid packages including contacting bidders, organizing list of bidders and typing bid documents and specifications.

§ Read contracts/agreements for accuracy. Follows up on outstanding bids. Maintain bid status reports. Schedules approved projects.

10. Provide secretarial support to department members.

§ Open and distribute all incoming mail.

§ Monitor phone mail for department members when they are away from the office.

§ File all paperwork in the respective files.

11. Other job duties as assigned.

Requirements

Minimum Knowledge, Prior Work Experience, and Skills Needed to Perform Job Functions:

Progressively more responsible administrative support experience in a real property/facilities environment where incumbent has gained a broad working knowledge of assigned activities. General office machines skills and personal computer proficiency required. Excellent communications skills, verbal and written.

Physical Demands:

Sits for extended periods of time utilizing keyboard to input and retrieve data.

Mental Demands:

§ Mathematical skills for budget and analysis of various invoices and bills.

§ Analytical abilities for tasks including competitive analysis and contract reviews.

§ Ability to handle multiple tasks simultaneously and prioritize urgent versus routine requests.

§ Ability to meet deadlines and work under pressure.

Equipment Used to Perform Functions:

Personal computer, photocopier, facsimile, telephone, calculator

Decision Making:* (Give examples of decisions and recommendations made by incumbent)*

§ Ability to prioritize tasks when projects are required from various vendors.

§ Allocation of expenses to ensure costs are charged to correct accounts and budgets are balanced.

EOE

Westamerica Bank's Privacy Policy may be found at: www.westamerica.com/about/privacy

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

401(k) 6% Match
Dental insurance
Health insurance
Life insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

project coordinator jobs in napa, ca

Facilities Project Coordinator

Landscape Construction Project Coordinator

Sales & Project Coordinator

Hospitality Project Coordinator

Project Coordinator - Environmental Drilling & Geo Services - Nor Cal

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