Top 140 Scheduling coordinator Jobs in Napa, Ca

Program Event Coordinator
One Mind —Rutherford, CA
- $75,000 - $85,000 a year
- Extended hours
- Hybrid work
- Google Workspace
- Up to 50% travel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator, Cardiology, Multi-Stie, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days
MarinHealth Medical Network —Napa, CA
- $22.50 - $31.50 an hour
- 8 hour shift
- Spanish
- Computer literacy
- English
Quick Apply
Administrative Coordinator
Community Resources for Children —Napa, CA
- $23 - $30 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
2d
Human Resources Coordinator
Travel + Leisure Co. —Napa, CA
- $26.44 - $36.06 an hour
- Email
- Spanish
- Microsoft Outlook
- English
- Wellness program
- Paid holidays
Quick Apply
7h
Patient Coordinator
NAPA SOLANO PLASTIC SURGERY, INC. —Vacaville, CA
- $28 - $33 an hour
- Full-time
- Spanish
- Surgery
- Medical office experience
- Health insurance
- Paid time off
Quick Apply
Patient Authorization and Referral Representative
Providence —Santa Rosa, CA
- $26.25 - $40.14 an hour
- Full-time
- Hospital
- Fair chance
- 1 year
- Paid parental leave
- Paid holidays
Dispatcher
WillScot —Vacaville, CA
- $75,500 - $105,700 a year
- Overtime
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
1d
Staffing Coordinator - Nursing Administration
Providence —Napa, CA
- $31.28 - $39.46 an hour
- Part-time
- Hospital
- Administrative experience
- Fair chance
- Paid parental leave
- Paid holidays
1d
Patient Care Coordinator (Outpatient) | Per Diem | Dayshift
Adventist Health —Saint Helena, CA
- $25.00 - $30.91 an hour
- Day shift
- Computer science
- Computer Science
- Hospital
Community Health and Outreach Coordinator
CommuniCare+OLE —Napa, CA
- $31.37 - $38.34 an hour
- Weekends as needed
- Spanish
- English
- Mid-level
- 403(b) matching
- Health savings account
Quick Apply
Lead Patient Care Coordinator
Adventist Health —Saint Helena, CA
- $25.89 - $33.78 an hour
- Full-time
- Computer science
- Computer Science
- Hospital
2d
Memory Care Director - (Connections For Living Director)
MBK Senior Living —Petaluma, CA
- $72,000 - $78,000 a year
- Full-time
- CPR Certification
- Nursing
- Microsoft Excel
- Wellness program
- Health insurance
Quick Apply
PROGRAM COORDINATOR
Pace Solano —Vacaville, CA
- $23.50 an hour
- 8 hour shift
- Management
- Pass drug screening
- Research
Quick Apply
Dispatcher / Administrative Coordinator
Yellowstone Local —Fairfield, CA
- $20 an hour
- Full-time
- Mid-level
- Residential
- 3 years
- Opportunities for advancement
Quick Apply
1d
Registered Nurse – Aesthetic Training Provided
LaserAway —Santa Rosa, CA
- $60 - $65 an hour
- 8 hour shift
- Surgery
- Mid-level
- Critical & Intensive Care
- Disability insurance
- Health insurance
Quick Apply
9d
Locum Physician Assistant (PA) - Cardiology - General/Other in California
LocumJobsOnline —California
- Full-time
- Hospital
- Inpatient
- Mid-level
8d
Locum Physician (MD/DO) - Cardiology - General/Other in California
LocumJobsOnline —California
- Full-time
- Medicine
- BC/BE
- Senior level
Patient Care Coordinator
Fairfield OMS —Fairfield, CA
- $22 - $26 an hour
- Full-time
- Bilingual
- Private practice
- Dental office
- Paid holidays
- Health insurance
Quick Apply
Patient Care Coordinator, Full Time, Day Shift, St Helena
Adventist Health —Saint Helena, CA
- $25.00 - $30.91 an hour
- Full-time
- Computer science
- Computer Science
- Hospital
Front Office Lead, Cardiology, Multi-Site, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days
MarinHealth Medical Network —Napa, CA
- $25.00 - $34.65 an hour
- 8 hour shift
- High school diploma or GED
- Clinic
- Recruiting
Quick Apply

I want to receive the latest job alert for scheduling coordinator in napa, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

scheduling coordinator jobs near napa, ca

Dispatcher jobs in Vacaville, CA

Program Coordinator jobs in Vacaville, CA

Memory Care Director jobs in Petaluma, CA

Registered Nurse jobs in Santa Rosa, CA

Administrative Coordinator jobs in Fairfield, CA

Patient Care Coordinator jobs in Fairfield, CA

Authorization Representative jobs in Fayetteville, GA

Prior Authorization jobs in Dallas, TX

Authorization Representative jobs in Seattle, WA

Liquor Sales Representative jobs in Texas

Authorization Representative jobs in Miami, FL

Customer Service Representative jobs in Charleston, SC

Authorization Representative jobs in Phoenix, AZ

Call Center Representative jobs in Tampa, FL

Cardiology Physician jobs in Decatur, GA

Physician Assistant jobs in Akron, OH

Physician Assistant jobs in Bellingham, WA

Cardiology Physician jobs in Escondido, CA

Cardiology Physician jobs in Rome, GA

Emergency Physician Assistant jobs in Detroit, MI

Program Event Coordinator

One Mind -
Rutherford, CA

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year

Benefits

Paid holidays
Health insurance
Unlimited paid time off
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Paid sick time

Qualifications

Google Workspace
Fiscal management
Executive administrative support
Driver's License
Calendar management
Managing event budgets
Event budgeting
Project management software
Corporate event planning
Budgeting
Events management

Full Job Description

One Mind – Job Description

Original Date: July 2025
Revised Date: –

Position Title: Program Events Coordinator
Reports To: CFAO

Position Description

One Mind, a leading mental health nonprofit at the forefront of research, innovation, and implementation, is seeking a Program Events Coordinator to join our team. This is a dynamic opportunity for a highly organized and proactive individual who is excited to help bring our mission to life through high-impact events.

To ensure consistency, efficiency, and alignment across the organization, all event operations and logistics—spanning both program and fundraising events—are overseen by the Finance & Administration Department, led by the Chief Financial and Administrative Officer (CFAO). The Program Events Coordinator will play a key role in this approach, working directly with Program Leads to help bring the vision for their events to life.

This role is both autonomous and collaborative: the coordinator will independently manage event logistics from conception through execution, while partnering closely with the CFAO to ensure every event reflects One Mind’s high standards of quality, professionalism, and mission alignment. The CFAO will also serve as a mentor and resource, offering strategic guidance and support as needed.

While the primary responsibility of this position is leading program events, the coordinator will also support fundraising events where needed, as all event operations flow through Finance & Administration. In addition, the role includes select executive assistant responsibilities, such as providing administrative support to the CFAO, assisting with scheduling, preparing meeting materials, and contributing to special projects. This blend of responsibilities ensures that our events consistently elevate One Mind’s mission while strengthening organizational operations.

Key Responsibilities

Partner with program leads to bring their event visions to life by translating ideas into actionable plans and executing logistics with excellence.
Serve as the primary point of contact for program event operations, ensuring seamless coordination across staff, vendors, and stakeholders.
Work closely with the CFAO to confirm that all events meet organizational standards for quality, professionalism, and mission alignment.
Lead event coordination on the following events:

Annual One Mind Accelerator Opening and Closing Weeks.

Annual One Mind at Work Global Forum Conference.

Annual One Mind at Work Legal Vertical Summit.

One Mind at Work Western PA Regional Coalition Summit.

Annual One Mind Rising Star Award Leadership Academy.

Annual One Mind Scientific Summit & Scientists’ Dinner

Support the planning and execution of fundraising events (e.g., Music Festival) as part of the Finance & Administration team, ensuring consistency and operational efficiency across all events.
Manage end-to-end event logistics, including budgeting input, venue and vendor management, lodging and travel coordination, catering, A/V, speaker coordination, and onsite execution.
Develop and maintain an event calendar in collaboration with program leads and the CFAO, ensuring advance planning and clear communication.
Oversee event staffing models and coordinate with volunteers or temporary staff as needed.
Manage event-related data entry and reporting in systems such as HubSpot, Neon, or similar platforms.
Establish and follow standard operating procedures for event planning in partnership with the CFAO to ensure a consistent, high-quality experience for attendees.
Collaborate with cross-functional colleagues to build strong communication and alignment across One Mind.

CFAO Administrative Support

Provide administrative support to the CFAO, including scheduling, preparing meeting materials, board meeting logistics (as needed), and assisting with correspondence.
Support special projects led by the CFAO that fall within the scope of the Finance & Administration department (estimated at <20% of role).
Maintain a high degree of discretion and professionalism when handling sensitive information.

Attendance at Recurring Events

The Program Events Coordinator will attend and support the following recurring events as part of One Mind’s team:

Program Events (Primary Focus):

Annual One Mind Accelerator Opening and Closing Weeks (Menlo Park, CA)
Annual One Mind at Work Global Forum Conference (Napa, CA)
Annual One Mind at Work Legal Vertical Summit (rotating locations)
One Mind at Work Western PA Regional Coalition Summit (Pittsburgh, PA)
Annual One Mind Rising Star Award Leadership Academy.
Annual One Mind Scientific Summit & Scientists’ Dinner

Fundraising Events (Support as Needed):

Annual One Mind Music Festival (including RSA Leadership Academy, Scientists’ Dinner, and Science & Innovation Symposium; Napa, CA)
Q1 Fundraising event - typically in NYC - assist as needed.

Organizational Meetings:

Annual One Mind meetings (rotating locations, in person)

Qualifications

2- or 4-year degree in management, hospitality, administration, operations, or another related field (preferred).
3–5 years of experience as lead event manager/operator.
1–3 years of project-based budget management.
CRM, project management, and event management software experience (Neon, HubSpot, Notion, or other).
Strong proficiency in Microsoft Office, Google Drive/G-Suite, PC-based computers.
Demonstrable record of accomplishment in event/project management.
Must have a valid driver’s license, ability to operate a vehicle during day and night, ability to lift 25 lbs, and ability to work extended hours during events.

Experience in lieu of education will be considered.

Compensation

$75,000 – $85,000 annual salary, DOE
Bonus eligible, DOE

Benefits

Unlimited PTO
Paid sick leave
Parental leave
Health, dental, and vision insurance
401(k) with matching contribution
10 paid holidays

Location

This is a remote position, but candidates must reside in the San Francisco or North Bay, CA area. Travel is required for this position, with up to 12 consecutive days on-site for event management. Primary travel locations include Napa, Menlo Park, San Francisco, and New York City. This role may involve up to 40% travel.

Opportunity/Inflection Point

The Program Events Coordinator is a crucial position for One Mind. With a strong legacy in coalition and community building, our events bring people with diverse experiences and perspectives on mental health together and are designed to help propel the field forward. This role will be essential to creating new opportunities for our networks to grow and expand, and to increase visibility and awareness of who we are and what we do. Individuals with an openness to innovation and co-creation, as well as demonstrated discipline and structure in previous roles, are encouraged to apply.

To Apply

Cover letter
Resume

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Experience:

Events management: 3 years (Required)
Budgeting: 1 year (Required)
event software: 2 years (Preferred)

Willingness to travel:

50% (Preferred)

Work Location: Hybrid remote in Rutherford, CA 94573

Quick Apply

Refine Your Search

scheduling coordinator jobs in napa, ca

Program Event Coordinator

Front Office Coordinator, Cardiology, Multi-Stie, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days

Administrative Coordinator

Human Resources Coordinator

Patient Coordinator

Patient Authorization and Referral Representative

Dispatcher

Staffing Coordinator - Nursing Administration

Patient Care Coordinator (Outpatient) | Per Diem | Dayshift

Community Health and Outreach Coordinator

Lead Patient Care Coordinator

Memory Care Director - (Connections For Living Director)

PROGRAM COORDINATOR

Dispatcher / Administrative Coordinator

Registered Nurse – Aesthetic Training Provided

Locum Physician Assistant (PA) - Cardiology - General/Other in California

Locum Physician (MD/DO) - Cardiology - General/Other in California

Patient Care Coordinator

Patient Care Coordinator, Full Time, Day Shift, St Helena

Front Office Lead, Cardiology, Multi-Site, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days

I want to receive the latest job alert for scheduling coordinator in napa, ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected