About Us
Lind Marine is a full-service maritime and marine-construction company providing ship repair, dredging, heavy-lift operations, waterfront construction, and vessel support services for commercial and government clients. Our work ranges from shipyard overhauls to complex field operations throughout the San Francisco Bay and Delta. We believe in our people, providing best in class services and protecting our environment in everything we do.
Position Summary
The Procurement Specialist is responsible for coordinating and managing the procurement process to ensure materials, equipment, supplies, services, and subcontractors are obtained in a timely, cost-effective, and compliant manner. This position works closely with project managers, operations, accounting, and vendors to support marine construction, shipyard, manufacturing, and operations. The Procurement Specialist ensures purchasing activities comply with company policies while supporting project schedules, budgets, and operational objectives.
Pay Range: $70k - $80k per year
Location: Mare Island (Vallejo, CA)
Primary Responsibilities
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Identify material, equipment, service, and subcontracting needs.
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Prepare complete procurement requisitions with accurate descriptions, quantities, estimated costs, and required delivery dates.
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Ensure purchases are charged to the correct project, job number, cost code, and general ledger account.
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Assist project managers in obtaining quotes when needed.
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Provide appropriate business justification for each purchase.
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Attach all required supporting documentation, including:
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Vendor quotes
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Scope of work
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W-9 forms for new vendors
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Insurance certificates, when applicable
- Coordinate with project managers, operations and accounting regarding procurement needs.
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Respond promptly to questions from Operations or Accounting to avoid delays.
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Follow up with project managers on requisition status.
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Notify Operations of any changes in scope, pricing, quantities, or delivery requirements.
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Assist with sourcing qualified vendors and subcontractors.
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Develop and maintain positive working relationships with suppliers to improve pricing, quality, and service.
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Monitor supplier performance, delivery schedules, and order accuracy.
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Resolve purchasing discrepancies, invoice issues, and vendor concerns in coordination with Accounting and Operations.
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Maintain accurate procurement records and electronic documentation.
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Assist with inventory planning and material availability to support project schedules.
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Support contract administration by tracking vendor agreements, insurance certificates, and required documentation.
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Ensure compliance with company purchasing policies, internal controls, and approval authority requirements.
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Participate in continuous improvement initiatives to streamline procurement processes and improve operational efficiency.
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Maintain confidentiality of pricing, vendor agreements, and company financial information.
Qualifications
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Associate's degree in Business, Supply Chain Management, Construction Management, Accounting, or a related field preferred; equivalent experience may be considered.
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Two or more years of purchasing, procurement, project administration, construction, manufacturing, or related experience preferred.
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Experience working with purchase orders, vendor management, and job costing.
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Experience in marine construction, heavy civil construction, manufacturing, or industrial operations is preferred.
Knowledge, Skills & Abilities
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Strong organizational and communication skills.
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Ability to interpret project requirements and technical specifications.
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Basic understanding of purchasing procedures and job costing.
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Proficiency with ERP or accounting systems (such as QuickBooks, Microsoft Dynamics, or other ERP platforms).
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Strong knowledge of Microsoft Excel and Microsoft Office.
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Excellent attention to detail and accuracy.
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Ability to prioritize multiple requests and meet deadlines in a fast-paced environment.
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Strong analytical and problem-solving skills.
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Ability to build effective working relationships with internal departments and external vendors.
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Understanding of purchasing ethics, confidentiality, and internal controls.
Physical Requirements
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Ability to sit for extended periods while performing computer-based work.
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Ability to occasionally walk through shop, warehouse, shipyard, or construction environments.
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Ability to occasionally lift and carry up to 25 pounds.
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Ability to communicate effectively in person, by telephone, and electronically.
Benefits
- Paid Sick Leave and Vacation
- Medical, Dental, Vision, and Life Insurance
- 401(k) Retirement Plan with Employer Match
- 10 Paid Holidays per Year
Compliance & Workplace Policies
Lind Marine is a drug-free workplace. All employment offers are contingent upon passing a pre-employment drug test, health screening, and background check.
Equal Opportunity Employer:
Lind Marine LLC is committed to diversity and inclusion. We do not discriminate in employment based on race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, military status, or any other protected status.
Pay Transparency Disclosure
The base pay range for this position is $70,000 to $80,000 per year. Actual compensation may vary based on qualifications, experience, education, skills, and market conditions. Lind Marine reserves the right to revise this range at any time.
